Events Coordinator

TITLE: Events Coordinator

DEPARTMENT: Development

REPORTS TO: Associate Director of Development

COMPENSATION: $26/hr

FLSA: Non-exempt

HOURS: Full Time - 40 hours/week

SCHEDULE: Monday-Friday, plus availability to work occasional evenings and weekends as needed

START DATE: ASAP

Heart of Los Angeles (HOLA) helps young people overcome barriers through exceptional, integrated programs and personalized guidance in a trusted, nurturing environment.

Our Core Values: Respect, Responsibility, Positive Communication, Support, and Inclusion.

POSITION SUMMARY

The Events Coordinator plays a critical role on the Development team as the tactical point-person for the planning and coordination of donor-focused events. They report to the Associate Director of Development and collaborate closely with the Chief Development Officer to create donor stewardship opportunities and growth in events income. They will support a variety of fundraising events throughout the year including HOLA’s annual gala, HOLA Day of Service volunteer day, Party in the Park holiday event, HOLA x LA Marathon campaign, and others, as well as provide general support with HOLA’s individual giving campaigns as needed. They will make significant and regular contributions to enhancing the performance and capacity of the team. The individual should be excellent at project management, a tactical thinker, detail oriented, personable, and comfortable speaking to both large groups and individuals.

RESPONSIBILITIES

• Coordinate the day-to-day tasks associated with HOLA’s fundraising events, including but not limited to elements such as event timelines, budgets, venue and catering relationships and logistics, auction support vendor relationships and logistics.
• Partner with Volunteer and Corporate Relations Manager on execution of events with large volunteer components.
• Lead both day-of execution of HOLA x LA Marathon / Big 5k event and related peer-to-peer fundraising efforts.
• ​​Work with the Associate DOD and graphic design vendors to create communications materials including event invitations, sponsorship packages, pre-event materials, branding, and other material assets; coordinate distribution.
• Write solicitation letters and collaborate on event sponsorship relations.
• Work with Board Members, host committee members, and event honorees to secure their support and assist with their fundraising efforts.
• Manage event pages on HOLA’s website and in CRM system (EveryAction).
• Coordinate post-event follow up and stewardship.
• Provide support to third-party fundraising events as needed.
• Assist individual giving team with executing fundraising campaigns as needed, focusing on continued stewardship of HOLA’s various event audiences.
• Write, speak and communicate with authenticity and passion for HOLA’s mission, values, programs and goals.
• Attend development department meetings and other HOLA meetings and events in person as needed.
• Take initiative to bring forward new ideas that are aligned with departmental and organizational goals.
• Other relevant departmental and organizational duties as assigned.

QUALIFICATIONS

• Bachelor’s degree from an accredited four-year college or equivalent experience required.
• 1-3 years of progressive experience as a non-profit fundraiser.
• Strong administrative skills and practices.
• Detail-oriented, organized strategic thinker; able to set and meet goals and deadlines.
• Excellent verbal and written communication skills required.
• Analytical, quantitative and organizational skills.
• Ability to work independently with a high degree of reliability, accuracy, good judgment and productivity.
• Ability to balance competing priorities and multiple stakeholders while maintaining a high level of attention to detail.
• Proficient computer skills, including but not limited to: Google Workspace, and Microsoft Word, Excel, PowerPoint.
• Ability and willingness to work occasional overtime to meet deadlines as needed.
• Commitment to the organizational mission and sensitivity to the needs of underserved youth.
• Positive attitude and flexible mindset; ability to be a strong role model for staff and youth during all working hours and embody Heart of Los Angeles’ core operating values
• Must pass CA DOJ background check

BENEFITS

• Employer-paid medical benefit
• Employer-paid vision and dental benefit
• Employer-paid life insurance benefit
• 403b retirement plan available with employer contribution
• Paid holidays benefit in excess of 20 days annually with birthday off, including 1 week of summer break and winter break between Christmas Eve and New Year's Day
• Paid vacation benefit to include one week during the first year, 2 weeks during 2nd year, and increasing to 3 weeks by 3rd year
• Paid sick time benefit of 10 days annually
• Paid parking or transportation stipend

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job- related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

Legal Disclaimer: This document is intended for informational purposes only and by no means should replace or substitute other legal documents (governmental or non-governmental) reflecting similar content or advice. If you have legal questions concerning your situation or the information provided, you should consult with an attorney.

Heart of Los Angeles is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, or veteran status.