Senior Executive Coordinator

FSC Investments & Partnerships (FSC I&P) is seeking a detail-oriented and proactive senior-level Executive Coordinator to support the organization’s daily operations and executive team. This position plays a key role in helping our nonprofit organization function smoothly by supporting internal coordination, assisting executives, scheduling, managing data, and cultivating relationships.

About FSC I&P

FSC Investments & Partnerships (FSC I&P) is a 501(c)(3) nonprofit established in 2016 to amplify responsible forest management and catalyze innovative, sustainable finance solutions. Working alongside the global Forest Stewardship Council® (FSC) network and the International Secretariat in Bonn, Germany, FSC I&P supports the mission of Forests for All Forever.

FSC certification ensures that products come from responsibly managed forests that provide environmental, social, and economic benefits. We aim to protect biodiversity, promote Indigenous rights, and support the world’s transition to equitable climate resilience.

Position Summary

The Senior Executive Coordinator will provide operational and scheduling support to the Executive Director and broader team, facilitate internal meeting logistics, maintain essential documentation, and coordinate day-to-day administrative needs. This role includes support for donor relationship management (CRM tasks, data entry, Salesforce upkeep) and communication with internal and external stakeholders. You will be successful in this role if you bring a can-do mentality, approach challenges with a sense of curiosity, forge strong professional relationships, and remain steady when facing urgency and stress.

This is an excellent opportunity for someone looking to contribute meaningfully to climate and sustainability efforts while growing their professional experience in executive coordination, nonprofit operations and business administration.

Core Duties and Responsibilities

Administrative & Executive Support

• Provide high-level administrative support to the Executive Director and senior team members, including managing calendars, scheduling meetings, and coordinating travel as needed.
• Serve as the first point of contact for inbound scheduling and operational questions.
• Organize internal team meetings, retreats, and virtual/in-person gatherings, ensuring agendas and logistical details are in place.

Meeting Coordination & Documentation

• Coordinate regular internal and cross-departmental meetings: send invites, prepare and distribute agendas, take detailed meeting minutes, and ensure follow
• up on action items.
• Maintain clean documentation for recurring meetings, project timelines, and staff collaboration spaces (Microsoft Teams, SharePoint, Outlook, Asana, etc.).

CRM & Donor Support

• Enter and update donor and partner data in Salesforce, ensuring contact records and activity logs are current and accurate.
• Support the cultivation of external relationships by preparing briefing documents, coordinating follow-ups, and maintaining contact records.
• Assist in research for donor or partner profiles.

Required Qualifications

• At least two years of relevant experience in nonprofit administration, executive support, and/or project coordination roles
• Demonstrated ability to manage multiple tasks, prioritize effectively, and work independently with minimal supervision
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Strong verbal and written communication skills; ability to interface professionally with a range of internal and external stakeholders
• Attention to detail with demonstrated accuracy in data entry and documentation
• Commitment to FSC I&P’s mission and values, including forest conservation, climate action, and social equity

Preferred Qualifications

• Experience using Salesforce or other CRM platforms for data entry, tracking, and reporting.
• Familiarity with nonprofit fundraising processes, donor engagement, and event coordination.
• Interest or background in sustainability, environmental management, and international development.
• Strong research skills
• Experience supporting remote teams and/or working in a multicultural and international environment.
• Spanish or French proficiency is a plus.

Not sure you meet all qualifications? Let us decide! Research shows that women and members of underrepresented groups tend not to apply to jobs when they think they may not meet every qualification, when in fact they often do.

Our Commitment

FSC I&P is committed to building an organization and team, supporting leaders, and developing policies that embrace diversity, foster an environment of inclusion, and enhance equity. We believe that differences in backgrounds, in experiences, in perspectives, and in identities lead to stronger organizations, stronger teams, and stronger, more effective solutions for forests and the people that call them home. We value diversity across multiple dimensions, including but not limited to race, color, ethnicity, socioeconomic status, gender, sexual orientation, gender identity, religious belief, disability status, and age.

Compensation & Benefits: 

The compensation for this position is commensurate with experience and in the range of 50,000 to 70,000 annually based on a 40-hour work week. FSC Investments & Partnerships maintains a competitive and generous benefits package including premium health and dental insurance, optional flexible spending accounts for any out-of-pocket medical expenses, disability and life insurance, safe harbor 401k retirement savings plan with employer 3% contribution, 10 paid holidays, and 31 days annually of paid time off (vacation, floating holidays and paid sick leave).

Working Conditions and Physical Requirements

FSC I&P is based in Seattle, Washington, and applicants who currently or plan to live there will be prioritized. Local staff have a hybrid set-up, with full access to an office in a co-working space in the Ballard neighborhood of Seattle.

The employee will spend most working hours in an indoor office environment and may be subjected to moderate noise. This position will require occasional travel to internal or external events, which may be indoors or outdoors. While performing the duties of this job, the employee may be regularly required to sit, stand, or speak for extended periods of time and spend full days using their hands to operate a computer. The employee will need to occasionally work hours that accommodate colleagues in time zones around the world.

TO APPLY:

Valid US work authorization is required.

Please email your resume and cover letter to r.foster@fsc.org. Please reference “Sr. Executive Coordinator [YOUR NAME]” in the subject line. Applications are accepted until April 28th.

FSC Investments & Partnerships is an equal opportunity employer.

http://www.fsc.org/donate