Executive Assistant

Description

Equitable and Inclusive Hiring at Disability Rights California (DRC)

At Disability Rights California (DRC), we are committed to creating an equitable, accessible, and inclusive experience for all applicants. Below, we’ve outlined important details to ensure you feel fully supported throughout the hiring process.

Examples of reasonable accommodations include:

• American Sign Language (ASL) interpretation
• Alternative formats for interview materials (e.g., large print, Braille, digital files)
• Interview questions provided prior to the interview
• Extended interview time
• A quiet or distraction-free interview setting
• Adjustments to the interview format for accessibility (e.g., pinning participants,)
• Assistance with reading or note-taking during interviews

If you require an accommodation due to a disability to complete this application OR you are experiencing issues submitting your application and accompanying materials, please e-mail: talent@disabilityrightsca.org . Please note resume and cover letter are required. Incomplete applications will not be considered.

People with disabilities, people of color, people in all protected classes, and formerly incarcerated people are encouraged to apply. Make a difference! We fight for the rights of people that have disabilities.... JOIN US!

LOCATION:

Sacramento Area (This is a hybrid position requiring at least one day per week in office)

EMPLOYMENT STATUS:

Exempt; Regular; Full time.

SALARY RANGE:

$69,030 - $77,555 yr. (Band 7/Step E-G)

We base salary offers on program budget, experience and an internal equity analysis. Therefore, our offers are firm.

EXCELLENT BENEFITS

Including 401k Match of 8%, a language differential up to $250/mo. Health (HMO and PPO options), dental, vision, basic life insurance, short-term and long-term disability insurance and flexible spending accounts (medical, dependent care and commuter). Additionally, we offer ample vacation, sick/self care leave and eighteen paid holidays (including the last week in December) and more.

APPLICATION DEADLINE:

Open until filled. Applications should be received by April 25, 2025 to be considered for the first round of interviews. Resume and cover letter are reviewed and required. Incomplete applications will not be considered.

WHO WE ARE

Disability Rights California (DRC) defends, advances, and strengthens the rights and opportunities of people with disabilities.

DRC works for a world where all disabled people have power and are treated with dignity and respect. In this world, people with disabilities are supported, valued, included in their communities, afforded the same opportunities as people without disabilities, and make their own decisions.

DRC values all forms of human diversity. We are committed to a culture of belonging where all people are welcome. In order to be effective advocates for all people with disabilities, we must address discrimination in all its forms, including the unique challenges faced by people who experience the intersection of multiple systems of discrimination.

PURPOSE OF THE JOB

The Executive Assistant completes a variety of administrative tasks and will be responsible for independently maintaining a high level of detail, confidentiality, volume, and organization in a fast-paced environment, as well as innovatively adding value to the Executive Unit.

This position reports to the Associate Director of Leadership and Board Development. This position will be responsible for independently maintaining a high-level of detail, confidentiality, volume, and organization in a fast-paced environment, as well as innovatively adding value to the Disability Rights California Executive Unit. Must be located within 50 miles of the Sacramento Area.

JOB RESPONSIBILITIES

1. Provide proactive assistance to the Executive Unit through the demonstrated ability to prioritize multiple tasks of equal urgency/importance, with varying and/or conflicting deadlines and work well under pressure with minimal supervision.
2. Develop/transcribe/format/proofread/edit documents, correspondence, forms, and charts for complex projects utilizing Microsoft Suite, MS Teams, and Adobe Pro.
3. Book and manage travel for the CEO.
4. Create, format, convert, and troubleshoot documents meeting DRC’s accessibility standards.
5. Assist with all Board and Committee meeting arrangements. This includes but is not limited to setting up accessibility requests, minute taking, meeting support/hosting, creating or supporting the development of committee meeting materials.
6. Handle all travel arrangements for Board members/Board meetings, including but not limited to: coordination of transportation, following up with vendors, troubleshooting and/or managing last-minute changes; processing payment of services.
7. Occasional travel for meetings; work on some weekends and evenings may be required.
8. Manage reports to include, but not limited to, metrics, rosters, demographics, and Board attendance.
9. With minimal oversight, apply effective communication skills both written and verbal, including the ability to manage difficult and complex situations patiently, respectfully, and tactfully.
10. Maintain filing systems including confidential files for the Executive Unit.
11. Provide project support, as needed and other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

(Applicants MUST meet EACH of the minimum qualifications to be considered for an interview.)

1. Bachelor's degree in a related field.
2. At least six (3) years experience working with a Board of Directors, including the taking of minutes and supporting meetings.
3. A minimum of five (5) verifiable recent years of experience as executive support, including scheduling and travel management, both in and out of state, for director and executive level positions.
4. Expert Microsoft Suite skills; intermediate Adobe Pro skills; Advanced experience with MS Teams and Zoom.
5. Experience with the setting up and management of virtual meeting platforms.
6. Proofreading skills.
7. Effective communication skills, including the ability to handle difficult calls and situations patiently and tactfully.
8. Experience working autonomously and performing detailed administrative work
9. Experience solving problems involving complex situations that present new challenges. Ability to maintain composure in stressful and changing situations and work well under pressure.
10. Handle tasks and responsibilities proactively while prioritizing and anticipating the needs of team members.
11. Work collaboratively as part of a team and maintain effective working relationships inside and outside the organization.
12. Experience working with persons with disabilities and multi-ethnic communities.

DESIRABLE QUALIFICATIONS

(Applicants DO NOT have to meet any of the Desirable Qualifications to be considered for an interview.)

1. Bilingual in Spanish, Asian language(s) or American Sign Language.
2. Experience with Board Governance and Roberts Rules.
3. Knowledge of accessibility guideline requirements.
4. Experience managing a high volume of projects, events and vendors; supporting multiple events of varying sizes at any one time.
5. Experience managing international travel.
6. Advanced Degree in a related field.

TRAVEL REQUIREMENTS

Occasional Travel Required: Ability to travel occasional/y for activities, such as out-of-town meetings, quarterly Board meetings, events, trainings, or outreach activities no more than 25% of the time. Must work from the Sacramento office one or two times a week, and more as needed.

WORKING CONDITIONS

The following describes general working conditions and requirements of the job, which can be performed with or without disability-related reasonable accommodations:

• Duties are performed between an office or home environment and the field in a wide range of settings, including courthouses, facilities, or other institutional settings, or in community-based settings.
• Duties require regular communications over online platforms.
• Must be able to transport oneself to work-related meetings, training, and community events.