Development and Operations Associate

About The Organization

On October 27, 2018, 11 Jews from three congregations were murdered while worshiping in what was the deadliest antisemitic attack in the United States. In the years since the tragedy, incidents of antisemitism and identity-based hate, often coupled with deadly violence, have continued to rise. The Tree of Life is on a mission to uproot antisemitism by remembering those taken from us and building relationships across difference to repair our world. We are creating a new, locally grounded institution with a broad national impact. The reimagined Tree of Life is a place that will celebrate Jewish life and tradition and remember each victim and the horror that happened here on this sacred ground. It is a place that educates people of all ages and backgrounds, builds connection, and inspires courageous action to create compassionate communities.

Position Overview

The Development and Operations Associate will be a critical member of The Tree of Life’s fundraising team, with a primary focus on data management, grant tracking, and donor stewardship. This position is ideal for a highly organized, detail-oriented individual who thrives on building and maintaining strong record-keeping systems, understands the importance of high-quality data, and values excellent donor correspondence. The Development and Operations Associate will oversee database management, ensure timely and accurate gift processing, and play a key role in managing grants, reporting, and donor relations. The person hired in this role must be based in or within regular commuting distance of Pittsburgh, PA.

Key Responsibilities

Data and Donor Management

• • Maintain and manage the donor database, ensuring data integrity, accuracy, and confidentiality.
  • Process donations, generate timely and personalized acknowledgments, and track donor engagement.
  • Develop and maintain systems for tracking donor history, interactions, and giving trends.
  • Generate reports on fundraising progress, donor retention, and campaign success to inform development strategy.

Grant Management

• • Maintain an organized system for tracking grant deadlines, submissions, and reporting requirements.
  • Assist with preparing and submitting grant applications, ensuring alignment with funder requirements and organizational goals.
  • Track and document grant funding, ensuring proper allocation and compliance with grant terms.
  • Assist in writing reports for funders, compiling financial data and impact narratives.

Donor Stewardship and Correspondence

• • Draft and send donor communications, including thank-you letters, pledge reminders, and impact updates.
  • Support personalized donor stewardship efforts by maintaining accurate records of donor history and engagement.
  • Assist in planning and coordinating donor cultivation initiatives.

Financial and Fundraising Support

• • Collaborate with the finance team to reconcile donations, grants, and other revenue sources.
  • Assist in preparing financial reports related to fundraising campaigns, grant funding, and donor contributions.
  • Support the execution of fundraising campaigns, including annual appeals and digital fundraising efforts, by managing donor segmentation and outreach lists.
  • Support donor prospecting efforts, researching new grant opportunities and potential donors.

Collaboration and General Support

• • Work closely with the development, finance, and program teams to align fundraising efforts with organizational needs.
  • Assist with scheduling, meeting preparation, and other administrative tasks.
  • Occasionally provide event support, including some evening and weekend work.

Qualifications:

• • Bachelor's degree or equivalent experience in nonprofit management, communications, or related field.
  • 2-3 years of experience in nonprofit fundraising or development, with a strong understanding of donor relations and stewardship.
  • Excellent written and verbal communication skills, with the ability to interact with donors, volunteers, and team members.
  • Strong attention to detail, with the ability to manage multiple tasks and meet deadlines.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with donor management software.
  • Ability to work both independently and as part of a collaborative team.
  • Passion for the mission of the organization and a commitment to advancing its goals.

Compensation

The salary range is $44,000 to $49,500 and includes a generous benefits package.

To Apply

Please submit resume, cover letter, and references to jobs@thetreeoflife.org.

The organization provides equal employment opportunities to all applicants and employees without regard to race, color, religion, gender, sexual orientation, gender expression, age, alienage or citizenship status, disability condition, marital status or any other protected characteristic as established by law. In addition, the organization affirmatively seeks to advance the principles of equal employment opportunity as it applies to all policies and procedures related to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment.