Events and Engagement Coordinator

As the Events and Engagement Coordinator, you will support the Director of Alumni Engagement and External Relations with organizational events, as well as lead administrative oversight of alumni engagement and event processes. The Events and Engagement Coordinator will develop, schedule, and execute alumni opportunities, including annual and one-time events. This includes on the ground event management, as well as database maintenance, sponsorship coordination, event registration and reporting, and overseeing venue and vendor relationships.

The role provides an opportunity to assist the Alumni Engagement and External Relations Department build community and connection among Leadership Rhode Island’s 3,000+ alumni. This support is essential so that the organization can deepen its impact collaborating with a diverse community of leaders to build a thriving Rhode Island for all.

Job Responsibilities

EVENT MANAGEMENT

• Oversee, with strategic guidance from Director of Alumni Engagement and External Relations, planning, logistics, and execution for several events, including alumni activities, such as evening dinners, talks, field trips, and reunions.
• Ensure proper and timely assessment of event success and documentation of any related materials, artifacts, or lessons learned.
• Organize and maintain event supplies and resources.
• Create and maintain project management timeline of events and ensure proactive and timely execution of events.
• Manage venue and vendor relationships.
• Oversee supplies and materials procurement.

EVENT REGISTRATION AND REPORTING

• Create and maintain event registration pages.
• Manage custom invite lists for events as needed; ensure timely notification of upcoming events to potential attendees.
• Produce and analyze attendance reports and other reports or feedback related to events; present observations to the Director of Alumni Engagement and External Relations.

SPONSORSHIP COORDINATION

• Maintain proper documentation of sponsorship commitments and track progression of sponsorship requirements and other necessary information.
• Ensure requests and requirements of sponsors are delivered on time and of high quality
• Keep Salesforce database current with sponsor/sponsorship information.

COLLABORATIVE TEAMWORK

• Act as a supportive resource for broader organizational initiatives
• Contribute to a diverse, equitable, and inclusive workplace and collaborative learning environment

This job could be for you if:

• You are organized – you juggle strategic and tactical initiatives by setting priorities, managing your time to meet deadlines and monitoring progress to make sure nothing falls through the cracks on your watch
• You communicate effectively – you tailor your message to diverse audiences across various channels to engage stakeholders and inspire them to action
• You are technologically savvy – you easily learn new systems and have an eye for process improvement
• You are creative – you are willing to take chances and inspire creative thinking
• You are self-directed – you take initiative and positively influence others to achieve results in the best interest of the organization
• You are human-centered – you anticipate, understand and respond to the needs of others to meet (and exceed) their expectations
• You foster teamwork – you enjoy working alongside staff, partners, consultants and volunteers to set goals and find creative/innovative solutions that strive towards excellence
• You are flexible – you are able to attend events, which may take place outside of the typical 9-5 workday
• You behave ethically and align with the values of the organization
• You have reliable transportation and are able to move up to 30 pounds

Preferred Qualifications:

• 1 year events management experience
• Background in hospitality or in guest/client engagement
• Experience with social media platforms (Facebook, LinkedIn, and Instagram)
• Experience using Zoom, Microsoft Office Suite, Salesforce, Google Suite, Classy, Canva, and/or Form Assembly

Compensation & Benefits:

• Start Date: April 2025
• Location: Providence, RI (opportunity to work remotely 1 day per week after 3 months of continuous employment)
• Starting Salary & Benefits: $45,000 - $55,000 and access to an employer health benefit and IRA contribution matching up to 3%.
• Wellness: on-site fitness center available at no cost to employees; annual employee wellness reimbursement program

Why join us?

Leadership Rhode Island’s mission is to engage and connect people through shared experiences that positively transform individuals, organizations and communities. We envision a Rhode Island that is flourishing — economically, civically, culturally — built on a foundation of ever-improving human capital whose strengths and potential we spend each day revealing and igniting. And, we see the lessons of this lively leadership experiment being shared and amplified around the country and the world to nurture the kind of fully-engaged societies that create lasting, positive change.

Our momentum is the strongest it’s ever been. Since 1981, LRI has inspired emerging and established leaders to create change in their communities and measured results through cohort-based programming and individual enrichment programs/events. Today, the LRI alumni community includes over 3,000 intergenerational, cross-sector leaders from diverse backgrounds, positions and interests who connect for social interaction, dialogue and creative problem-solving. In the past ten years, LRI has evolved and grown by collaborating with and mobilizing local citizenry in new transformational ways.

Our staff is passionate about Rhode Island and appreciates nurturing transformational relationships for the betterment of our state. We live a strengths-based culture, one that energetically embraces and leverages our individual and collective strengths to achieve our vision. We’re known for our quality, agility, thoughtfulness, and mission adherence. We change lives. If you are ambitious about goals, but like to have fun collaborating as a strengths-based team to reach them, you’ll be in good company. We're small enough for your ideas to make a big impact, and large enough to offer you opportunities to grow professionally at any stage of your career. We're passionate about creating the best place to work.

Want to apply but not sure if you'd be the right fit?

If we sound like the right place for you, we want to hear from you. There is no 'perfect' candidate. Everyone brings something different to the team, and our diversity of backgrounds, cultures, experiences, abilities, perspectives, and identities makes LRI an amazing place to work. LRI is an equal opportunity employer and is committed to diversity, equity, inclusion and belonging. We welcome a diverse pool of candidates.

To apply, email office@leadershipri.org with the subject Events and Engagement Coordinator and attach a cover letter and resume.