Director of Finance & Operations

About YSRP: The Youth Sentencing & Reentry Project (YSRP) seeks to end the practice of prosecuting youth in the adult criminal legal system. In the meantime, YSRP seeks to lessen the duration and impact of adult criminal sentences on children and their families who are primarily low-income and Black and Brown. Through individual cases and systemic policy advocacy, we work to transform the experiences of children prosecuted in the adult criminal legal system, and to ensure that children who have contact with the adult system can return home and live full lives with dignity. We partner with court-involved youth, their families, and lawyers to develop holistic, humanizing narratives that mitigate the facts of each case in an effort to avoid adult incarceration and provide decision-makers with actionable alternatives. With a commitment to honoring our client-partners’ agency and self-determined goals, we make crucial connections to community resources, providing our youth and Juvenile Lifer client-partners with connections to supportive services including in the areas of education, healthcare, housing, and employment. Finally, we work to raise awareness of the issues that face young people in the adult criminal legal system and to reform the system. For more information about YSRP’s mission, values and work, please visit our website.

Position Description: YSRP seeks a dynamic Director of Finance & Operations to ensure effective management and oversight of the organization’s fiscal and operational health. The Director of Finance & Operations is a full-time, exempt, staff position that will be part of YSRP’s Management Team, composed of YSRP Directors of Mitigation, Reentry, Programs, Policy and Development & Communications. The position will work closely with members of YSRP’s Board of Directors and external partners. This is a strategic position with key responsibilities related to the management of our financial resources, our team, and our core operational processes. The position reports to the Executive Director.

The Director of Finance & Operations will be responsible for the following core duties:

Managing aspects of the organization’s finances and ensuring compliance with local, state and federal tax filings, including:

• Overseeing bookkeeping and related record-keeping, which is performed by a third-party firm, including regular production of accurate and timely financial reports; and maintaining adherence to strong internal controls;
  • Monitoring and updating cash flow projections;
  • Interfacing with external tax preparers and auditors as needed;
  • Preparing for and coordinating financial statements for quarterly Board meetings, annual audits, and the filing of IRS Form 990; and ensuring timely and accurate related tax filings and compliance requirements with federal, state and local entities;
• Driving budget approval processes; forecasting and planning for future revenue needs; and tracking and monitoring budgets and expenses against grants throughout the year;
• Working with development staff to develop tools to track efficacy of forecasting and spending;
• Collaborating with staff to ensure values-aligned budgeting and distribution of funds for programming needs; and
• Supervising the Development & Finance Associate.

Managing the operational functions of the organization, including:

• Interfacing with insurance brokers for general liability and other policies; managing relations with service providers, vendors, and external partners as needed;
• Ensuring team members have IT infrastructure and office security needs met; establishing and maintaining IT troubleshooting procedures in conjunction with third party IT support provider; and
• Supervising the Office Manager.

Managing Human Relations (HR) functions of the organization, including:

• Interfacing with third-party payroll provider;
• Improving and overseeing onboarding processes for new employees;
• Maintaining contracts, agreements and related documents for independent contractors; and monitoring progress toward contract fulfillment;
• Interfacing with health and other benefit plan brokers as needed; managing employee and dependant enrollments and/or adjustments as needed; and
• Overseeing HR needs for staff and external partners; periodically recommending updates to organizational Personnel Policies; issuing updates to staff about changes to benefit plans and operating procedures as needed.

Other responsibilities for this position will include leading and managing special projects as needed; and participating in all-staff meetings, directors team meetings, retreats, and trainings.

Required Experience:

• Minimum 5 years experience in a nonprofit operations and/or finance role, preferably at the management level;
• Knowledge of nonprofit accounting;
• Excellent Microsoft Excel & Google Suite skills;
• Ability to think strategically and contribute to sound management practices;
• Proficient in QuickBooks Online or other financial management software; and
• Knowledge of accounting skills and Generally Accepted Accounting Principles (GAAP).

Skills & Values:

• Demonstrated alignment with YSRP’s mission and values as a racial justice organization;
• Strong interpersonal and communication skills, and ability to develop relationships with staff, Board members, funders, vendors and consultants, external partners, and other stakeholders;
• Big picture thinker, with outstanding analytical and organizational skills, and excellent attention to detail;
• Ability to prioritize competing projects with a range of partners, and strong ability to multitask and meet deadlines in a fast-paced environment;
• Commitment to confidentiality and ability to exercise discretion; and
• Excellent writing skills.

Compensation:

The starting salary for the Director of Finance & Operations is $90,000. This is a full-time, exempt position. YSRP offers a comprehensive benefits package, including 100% employer-paid health and dental insurance, retirement benefits, short-term disability and life insurance, Health Reimbursement Arrangement, and generous paid time off.

Logistics:

This is a hybrid position. YSRP staff are expected to be in the office at least two days per week, with a final schedule to be mutually agreed upon between the Director of Finance & Operations and the Executive Director.

How to Apply:

Submit your resume along with answers to the following questions (in place of a cover letter) by email to hiring@ysrp.org with “Director of Finance & Operations Applicant” and your last name in the subject line:

1. Why do you want to work at YSRP?
2. How do your skills align with this job?
3. In what ways do you prioritize racial justice and/or ending mass incarceration in your life and experience?

Applications will be reviewed on a rolling basis, and candidates will only be contacted if selected for further consideration. No phone calls, please.

We aim to recruit a diverse pool of candidates, and Black, indigenous and other people of color, and people who are directly impacted by incarceration -- or who have a family member who has been directly impacted -- are strongly encouraged to apply.

The Youth Sentencing & Reentry Project provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.