HR Administrator

Overview

The HR Administrator is a key role responsible for managing and scaling human resources functions to foster a positive, inclusive workplace. This role oversees the full employee lifecycle, including recruitment, onboarding, benefits administration, performance management, and compliance. The HR Admin will also drive strategic HR initiatives to support employee engagement, retention, and organizational growth.

About AidKit

AidKit’s cutting-edge technology transforms complex cash assistance programs into streamlined, secure, and dignified experiences. By seamlessly connecting applicants to vital resources, we're making aid radically accessible for diverse populations—including unhoused and unbanked. From simplifying complex benefits modernization projects for state agencies to standing up efficient disaster relief programs, AidKit helps it’s partners deliver aid with dignity.

We were our own first customer—AidKit started as a nonprofit initiative born from the need to support systematically excluded workers during the early days of the COVID-19 pandemic. Today, AidKit provides the technology backbone for some of the nation's most innovative public safety net programs, having distributed hundreds of millions of dollars to people in need.

As we continue to grow rapidly, the opportunity for impact is immense. Apply to join our team if you're seeking meaningful work in an environment that trusts your judgment and values your unique contributions.

Key Responsibilities:

1. HR Operations & Systems
   • Oversee the full employee lifecycle, including onboarding, offboarding, and ongoing HR processes, ensuring alignment with company values.
   • Manage the HRIS (e.g., Rippling) and related technology platforms, ensuring accurate data and system optimization.
   • Create and document HR processes and procedures, including offer letters, verification letters, and employee records.
   • Maintain personnel files and ensure proper documentation for compliance.
   • Develop and maintain HR dashboards, providing regular reports on key metrics (e.g., turnover, engagement).
2. Benefits & Compensation Administration
   • Administer benefits programs, including annual open enrollment and employee inquiries.
   • Manage payroll processes, time and attendance tracking, and related inquiries.
   • Support the development and maintenance of compensation structures and job architecture.
   • Prepare and communicate total rewards statements and oversee compensation reviews.
   • Own key benefits-related systems in Rippling, including Benefits Admin, Payroll, and ACA compliance.
3. Compliance & Policy Management
   • Ensure compliance with federal, state, and local employment laws and regulations.
   • Maintain and update the employee handbook and HR policies.
   • Manage leave administration (e.g., parental leave, short-term disability) and workplace accommodations.
   • Track required employee training and certifications to ensure compliance.
   • Maintain a compliance calendar and audit HR practices regularly to mitigate risks.
4. Talent Management & Performance
   • Collaborate with managers on talent development, succession planning, and retention strategies.
   • Oversee performance review cycles and provide support for goal-setting and feedback processes.
   • Develop and track Performance Improvement Plans (PIPs) as needed.
   • Manage compensation bands and ensure equitable and transparent practices.
5. Employee Experience & Culture
   • Lead initiatives to strengthen employee engagement, focusing on core values and inclusivity.
   • Plan and execute culture-building events, meetings, and celebrations.
   • Oversee recognition programs to highlight employee contributions and milestones.
   • Partner with leadership to support diversity, equity, and inclusion (DEI) efforts.
   • Maintain internal HR communication channels to keep employees informed and engaged.
6. Strategic HR Initiatives
   • Partner with leadership to align HR strategy with organizational goals.
   • Identify and implement opportunities for improving the employee experience.
   • Develop and deliver training programs to build skills and reinforce company values.
   • Analyze HR data and trends to provide actionable insights for decision-making.

Qualifications:

• Experience & Skills:
  • 3–5 years of HR experience, with a focus on operations and administration.
  • Strong knowledge of HRIS platforms (e.g., Rippling) and ATS tools.
  • Experience with benefits administration, payroll processes, and HR compliance.
  • Proficiency in HR analytics and reporting.
  • Excellent organizational and process management skills with a high attention to detail.
  • Strong interpersonal and communication skills, with a focus on employee relations.
• Very Cool if you have:
  • Experience in startup or high-growth environments.
  • Familiarity with compensation program design and administration.
  • Knowledge of DEI programs and initiatives.

Compensation and Location

For this part-time position, you can work from anywhere in the United States. The hourly rate for this role is $40/hour.

About Our Team

AidKit is a fully-remote workplace with virtual headquarters in Colorado, with employees from coast to coast in the continental United States.

How to Apply

To apply for this position, please submit your resume and a personalized cover letter explaining your interest in the role and how your experience aligns with our needs. Note that AidKit values authenticity and carefully reads cover letters with an eye towards learning something real about you and your interest in joining our team.

Please submit cover letters and resumes in .PDF format. Video and slide deck cover letters are also acceptable. We review applications on a rolling basis and will contact qualified candidates for interviews. Thank you for your interest in joining the AidKit team!

Due to the high volume of applications, our hiring team is not able to field requests for feedback or informational interviews sent via LinkedIn or email. If you are a good match for the role, our team will reach out to you directly.

Applications will be accepted until the position is filled, with the review process beginning on December 16th. We are hoping to make a decision before December 24th, to start someone in the role in January.

AidKit is an equal opportunity employer.

We encourage candidates from all backgrounds, regardless of race, ethnicity, gender, age, sexual orientation, disability, or any other dimension of diversity, to apply. We understand that diversity goes beyond checkboxes and that true innovation thrives when a variety of voices and ideas come together. You don't need to meet every criteria listed to apply. We value unique experiences and believe that diversity drives innovation.