Executive Assistant

Position: Executive Assistant

Department: Executive

Terms of Employment: Regular Full-Time/Exempt (NYCLU staff are currently working in a Hybrid model. A number of in-person days will be required.)

Location: 125 Broad Street, NY, NY 10004

Salary: $55,000 - $75,000

Application Deadline: Until the position is filled.

The New York Civil Liberties Union (NYCLU) is one of the nation's leading advocates on behalf of constitutional rights and liberties. Founded in 1951, as the New York affiliate of the American Civil Liberties Union, the NYCLU is a not-for-profit, nonpartisan organization with more than 90,000 members and supporters, and eight offices statewide. We work in the courts, in the legislatures and on the streets to advocate for racial and economic justice, free speech, freedom of religion, privacy and equality before the law for all New Yorkers. For more information, please visit our website: www.nyclu.org.

DEI VISION STATEMENT

The NYCLU affirmatively values the humanity and contributions of those we work with, inside and outside of the organization; and will take action to build and sustain an equitable, anti-racist culture that centers the voices and experiences of marginalized and directly impacted people and communities, and an organizational environment where all people feel valued, trusted, and respected. We are committed to diversity, equity, and inclusion, and having a workforce that reflects the population that we serve and actively recruit people of color, women, people with disabilities, formerly incarcerated people, and LGBTQ and gender non-conforming people.

SUMMARY DESCRIPTION

The Executive Assistant, under the supervision of the Deputy Executive Director, provides support and assistance to the Executive Director, Executive Leadership Team, and Board of Directors on matters affecting the New York Civil Liberties Union's efforts to promote and defend civil rights and civil liberties in the legislative and public policy arenas. This position regularly handles confidential information and materials.

ROLES & RESPONSIBILITIES

• Performs administrative support duties including confidential correspondence, scheduling, e-mail and phone communication.
• Coordinates office activities, schedules meetings, interviews, speaking engagements and catering as requested.
• Maintains and updates contact lists.
• Maintains and updates executive and organizational files and records – both electronic and paper.
• Handles travel arrangements and registration for conferences and other events.
• Prepares reimbursement requests and reconciles monthly expenses for the Executive Director and Special Assistant to the ED.
• Maintains calendar for Executive Director.
• Keeps track of vacations and time off for the Executive Director.
• Anticipates future scheduling and preparation needs, coordinates preparation with the Special Assistant, and keeps the Executive Director organized and informed.
• Prepares and distributes meeting notes and other materials for the Executive Office.
• Maintains confidential files and provides administrative support to the Board of Directors, including the Board leaders and various board committees.
• Follow procedures in ED manual and revise as needed.
• Supports other administrative functions as needed.
• This position must be present in the office at least 3 days/week and other times as needed.

QUALIFICATIONS

• 1-3 years of Executive Assistant or relevant experience.
• Strong administrative, organizational and time management skills.
• Strong communication skills including writing and proof-reading.
• Must be detail-oriented and adept at managing multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Must be proficient in Microsoft Office Suite including Outlook, Word, Google Drive, Zoom and related technology.
• Must be a self-starter, take the initiative and work well in a fast-paced environment.
• Ability to work independently as well as within a team.
• Commitment to racial and social justice issues; fluency with historical and contemporary work of the ACLU and peer organizations preferred.

HOW TO APPLY

Please submit your resume and cover letter that includes your unique qualifications for this position, and where or how you learned of this job posting via

https://recruiting.paylocity.com/recruiting/jobs/Details/3134814/New-York-Civil-Liberties-Union-Foundation/Executive-Assistant

If feasible, please submit these materials as a single PDF.

The NYCLU is an equal opportunity employer and encourages applications from all qualified individuals regardless of race, sex, gender identity or expression, age, disability, religion, national origin, citizenship, marital status, sexual orientation, veteran status, record of arrest or conviction or any other characteristic protected by applicable law. We are committed to diversity, equity, and inclusion, and having a workforce that reflects the communities that we serve.

The NYCLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail ldecicco@nyclu.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process. This position may be eligible for the Public Service Loan Forgiveness (PSLF) Program.

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