Operations Manager

Building Blocks 2 Success

Operations Manager

Job Description

Reports to: Executive Director

Salary: $75,000-$82,0000

Benefits: 75% Employer-paid medical/dental/vision insurance for employee, sick leave, PTO, retirement (see benefits for full detail)

Hours: Full-time, Exempt, 40 hours, Monday – Friday with occasional weekend or evening events.

Location: Portland, OR

About BB2S

Building Blocks 2 Success (BB2S) is a STEM (Science, Technology, Engineering, and Math)-focused nonprofit organization dedicated to empowering K-12 youth by providing pathways in Robotics, Construction and Design, Semiconductors, and Medical/Healthcare fields. Our mission is to inspire and prepare underrepresented students for careers in STEM while fostering equitable access to opportunities.

About You

You are a results-oriented problem solver with a passion for operational excellence and a strong commitment to the mission and values of Building Blocks 2 Success. You thrive in diverse environments, fostering inclusion and collaboration to support organizational growth. With exceptional organizational skills and attention to detail, you ensure that systems, processes, and resources are managed effectively to achieve impactful results.

As a proactive and adaptable leader, you excel at managing operations, human resources, and technology to create a smooth and efficient workplace. Your ability to balance project management with hands-on implementation allows you to address challenges while driving the organization forward. You are dedicated to the mission by empowering underrepresented youth through your work, contributing to the long-term success of BB2S and its community.

Job Summary

The Operations Manager ensures the smooth and efficient functioning of BB2S's internal operations to support its mission. This role involves managing organizational processes, managing resources, and implementing systems that enhance operational effectiveness. Some areas of responsibility include, but are not limited to, human resources (HR), payroll, tracking budget/expenses, facilities, and asset management. The Operations Manager is a key management team member and reports to the Executive Director.

Key Responsibilities:

Operations & Finance:

• Provide office leadership and work effectively with external vendors, partners, and consultants.
• In collaboration with the Program Director, utilize PM to ensure timeline delivery of projects, accurate budgeting, and on track deadlines.
• Develop and implement operational procedures and systems such as employee safety training.
• Work with bookkeeper to ensure accurate AR/AP providing necessary documentation and verifying expenses
• Train staff in administrative procedures including payroll, credit card use, and expense policy.
• Maintain the CRM database to capture, understand, and leverage relevant data.

Human Resources

• Manage and ensure a timely run of payroll as well as prepare final paychecks as needed.
• Serve as first point of contact for employee onboarding and HR-related questions, including benefits, policies, and employee relations.
• Collaborate with the Executive Director and Program Director to:- Provide employee training and development opportunities- Verify staff timecards and payroll- Administer compensation program
• Develop, update and manage policies and procedures while ensuring BB2S compliance with relevant employment laws in collaboration with external HR resources.
• Maintain employee personnel and administrative documents and files.
• Provide hiring support for future BB2S opportunities.

Facilities, Assets & Technology:

• Maintain:- Office space, including utilities, security, employee parking, repairs, and maintenance contractors, liaising with property owners as needed. - Asset management system, including checking out equipment to site contacts and tracking inventory.
• Partner with IT vendors to ensure network security, software implementation, hardware and data systems, and technical or help desk support.
• Ensure team members have the necessary equipment and up-to-date hardware and software to perform their jobs.

Minimum Qualifications

• Bachelor's degree in business administration, nonprofit management, or a related field.
• 5+ years of experience in operations, preferably in a nonprofit organization.
• 3+ years of experience in working with nonprofit budgets, expense tracking, and familiarity with QuickBooks.
• Demonstrated experience in Human Resources, payroll, and employee management.
• Proven and demonstrated success in leadership, organizational management, and project management.
• Experience and/or familiarity with CRM software
• Proficiency in office software (e.g., Microsoft Office Suite) and database management systems.
• Strong interpersonal and communication skills with a collaborative mindset.

Working Conditions & Physical Requirements

• Work in a diverse and inclusive environment with an equity value; foster a positive workplace culture of collaboration and respect.
• Lift to 15 – 35 pounds as needed.
• Have valid Driver's license, reliable transportation & auto insurance to travel citywide as needed to visit program sites.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to work flexible hours, including evenings and weekends.

How to Apply:

Nonprofit Professionals Now is proud to support Building Block 2 Success in filling this key leadership position. Applications must include a resume and a statement of interest highlighting your experience.

Application deadline: March 28, 2025

Apply at: https://bit.ly/BB2Soperations

Building Blocks 2 Success (BB2S) an equal opportunity employer and does not discriminate based on race, religion, color, national origin, age, sex, gender, sexual orientation, disability, or any other characteristic protected by law.

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