Executive Assistant to C-Level Executive at Top Media Company

Leading not for profit, global media company that creates, manages, and distributes high-quality content across multiple platforms is seeking a highly organized and proactive Executive Assistant to support C-Level Executive. The ideal candidate will be a detail-oriented professional who can manage multiple tasks in a fast-paced, dynamic environment. This role requires excellent communication skills, a high level of discretion, and the ability to handle confidential information with integrity.

Location: Midtown Manhattan

Payrate: $48/hr

Hybrid, Maternity Leave Role

Hours are Monday - Friday, 9am to 5pm (Must have flexibility to start earlier if needed)

Key Responsibilities:

Administrative Support:

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents as required.
• Coordinate internal and external meetings, including agenda preparation, meeting logistics, and follow-up actions.

Communication Management:

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Screen and prioritize incoming communications, including phone calls, emails, and mail.
• Draft and proofread correspondence on behalf of the executive.

Project Coordination:

• Assist in the planning and execution of special projects and events.
• Coordinate cross-functional initiatives and collaborate with various departments to ensure project success.
• Track progress on key projects and provide regular updates to the executive.

Travel and Expense Management:

• Arrange complex international and domestic travel, including flights, accommodations, and itineraries.
• Prepare and process expense reports in accordance with company policies.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion.
• Maintain a high level of professionalism in all interactions.

Office Management:

Ensure the smooth operation of the executive’s office

Liaise with other administrative staff to provide backup support when necessary.

Qualifications:

• Bachelor’s degree or equivalent experience.
• Minimum of 3 - 5 years of Executive Assistant, preferably in a global or media-related environment.
• Excellent organizational and multitasking skills with a strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook),Hummingbird and other relevant software.
• Exceptional written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of integrity, professionalism, and discretion in handling confidential information.
• Flexibility to adapt to changing priorities and manage multiple tasks under tight deadlines.

Preferred Qualifications:

• Experience working in a global media or entertainment company.