Finance and Operations Manager

Position Highlights:

• Full-time, on-site position - after initial on-boarding period this role can be a hybrid
• Location: Wilmette, IL
• Salary: $80K-$90K annually + based on experience
• Opportunity to build and grow skills in a growing organization
• Generous benefits package

Company Overview:

Founded in 2008, Our Place is dedicated to supporting teens and adults with intellectual and developmental disabilities so that they can live meaningful, productive, socially connected lives in their home community.

Our Place serves approximately 100 participants through an array of community-based, online and in-person programs. They are known throughout the north suburbs of Chicago as a relationship-based, inclusive organization, small enough to be creative, and large enough to make an impact. ​​​Their building is located at 1020 Forest Ave in Wilmette in a beautiful stone church building.

Position Overview:

The Operations and Finance Manager oversees daily operations, ensuring efficiency, compliance, and effectiveness in support of our mission. This role manages administrative functions, financial processes, human resources, and facilities to maintain smooth organizational functioning. The ideal candidate is a proactive problem solver with strong organizational skills, team orientation and the ability to manage multiple priorities. The position reports directly to the Executive Director. This role has supervisory responsibility for the facilities coordinator.

What You Will Be Responsible For:

Financial Management

• Oversee daily finance operations, including accounts payable/receivable, payroll, cash flow, banking, vendor payments, and credit card management.
• Track program fees, administer financial assistance, and maintain accurate records in collaboration with our third-party finance partner (Ledger)
• Partner with the Executive Director, Treasurer, and Finance Committee on budgeting and reporting
• Coordinate annual audits, tax preparation, and maintain compliance with nonprofit financial standards
• Ensure proper insurance coverage in all areas: general liability, worker’s comp, umbrella, D&O, auto, and more
• Manage financial systems and implement process improvements for transparency and efficiency.

Operations Management

• Oversee office operations, including purchasing, disbursements, and grant/financial reporting
• Manage organizational policies, procedures, and internal controls to safeguard assets and streamline workflows
• Provide responsive customer support to families, donors, staff, and vendors
• Implement automation tools such as online payment portals and expense management systems
• Maintain legal, insurance, and risk management documentation
• Partner with the Administrative Assistant and lead cross-functional projects to improve organizational effectiveness

Human Resources

• Serve as the internal point of contact for payroll and benefits administration—including healthcare, 403(b), PTO tracking, and life/disability insurance—by providing necessary information to our third-party vendor, Ledgers
• Ensure compliance with labor laws and HR policies, support hiring, onboarding/offboarding, and maintain accurate personnel records
• Conduct workers' compensation audits and manage insurance filings
• Support open enrollment and serve as point of contact for HR-related matters

Facilities Oversight

• Provide oversight of building and grounds maintenance in collaboration with, and supervision of, the Facilities Coordinator.
• Support facility renovations for accessibility and safety; develop and implement emergency preparedness and security plans
• Serve as liaison to village officials and attend Facilities Committee meetings

What You Bring to the Role:

• Bachelor’s degree required
• 5+ years of experience in finance and operations, ideally in a nonprofit setting
• Strong knowledge of accounting principles and systems (QuickBooks required)
• Experience with budgets ranging from $1M–$5M
• Proficient in Microsoft 365 and Google Workspace; experience with Little Green Light and OneCause is a plus
• Familiarity with HR policies, benefits, and compliance best practices
• A strategic thinker with strong financial and operational acumen
• A natural problem solver who thrives in a collaborative, hands-on environment
• Passionate about service and creating opportunities for people with disabilities
• Organized, detail-oriented, and ready to grow into broader leadership

Compensation, Benefits, and Job Structure:

Benefits include an annual holiday bonus, 18 PTO days, and 10-12 paid holidays. The role offers health, dental, and vision insurance (Blue Cross Blue Shield), plus life, LTD, and STD. A 403(b) retirement plan with an employer match is also provided.