Grants Manager

Join our partners at Perigee Fund in the search for an experienced Grants Manager! We are looking for someone who thrives in dynamic environments, creatively tackles administrative hurdles for our grantee partners and staff, demonstrates a robust commitment to serving our grantees, and passionately aligns with our vision.

Position Highlights

Hiring Salary Range: $100K - $136K

Type: Permanent; Full-Time, Salary/Exempt

• An 80% FTE is possible, if desired, with commensurate salary range adjustment of $80,000 - $108,000.

Location: Hybrid Work Model; Offices located downtown Seattle, WA

Benefits: A comprehensive benefits package includes fully paid medical/dental/vision for the employee, 15 vacation days (increasing with tenure), 10 sick days, four wellness days, a one-week end of year office closure, Federal holidays, a 5% retirement match (increasing with tenure), annual professional development resources, and generous parental leave upon the arrival of a new child.

Submission Requirements:

• Resume
• Cover Letter

About Perigee Fund

Deeply committed to equity and compelled by the urgent need to increase mental health support for prenatal-to-age-3 families impacted by trauma, Perigee Fund is a Seattle-based national philanthropic organization that invests in systems change to ensure that during pregnancy and early childhood, more families receive healing programs, services, and resources that protect and nurture their unfolding relationships.

We work alongside advocates and family-serving systems to make a generational shift in practice and policy so that parents, babies, and toddlers thrive – particularly those that carry a history of individual or collective trauma. We resource efforts across the U.S. through a mix of grantee partnerships and open funding opportunities, as well as work in our home state of Washington.

We prioritize efforts in which the voices of families impacted by trauma play a central role in shaping services, defining policy, and advocating for change.

We were founded in 2018 and expect to sunset in 10-15 years. As a spend down philanthropy working in under resourced priority areas, Perigee Fund invests in systems change so that the impact of our work may endure long after Perigee sunsets.

Our Vision is to end intergenerational trauma through the power of early relationships. Our Goal is to shift policies and systems to increasingly value and embed supports for caregiver and infant mental health in the places where families are during pregnancy and early childhood.

Learn about our strategic framework here, and our equity north star here.

The Opportunity

Perigee Fund seeks a Grants Manager to join its Operations Team, taking the lead on end-to-end grants processing via the GivingData grants management system as well as guiding our knowledge management efforts. The ideal candidate will have a love for data and systems and enjoy being the “super user” of the grants management system, find satisfaction in solving problems, value consistency but are responsive to the need for adaptation, is creative about finding paths to ease administrative burdens for our grantee partners and staff, have a strong grantee service orientation, and is committed to our vision.

This position reports to the Director of Planning and Operations and will collaborate across teams: Operations, Programs, and our administrative partners at the Seattle Foundation. Perigee Fund is a supporting organization of the Seattle Foundation, which administers many of Perigee’s back-office functions including grant payments. While Perigee maintains a separate office and external identity, Perigee employees are also Seattle Foundation employees.

This position will not have any direct reports.

Essential Duties & Responsibilities:

Grant Administration & Execution

• Proactively manage all aspects of the grant administration process in GivingData from pre-to-post award to include tracking grant approvals, reviewing proposals and budgets for legal and financial compliance, preparing and executing grant agreements, and managing grantee progress reporting.
• Manage request for proposal processes in GivingData to include developing custom applications, reviewing submissions for eligibility and completeness, and preparing reviewer packets.
• Serve as the liaison with the Seattle Foundation grants department, proactively developing and managing an effective working relationship to ensure timely and accurate payments. This includes assisting as needed with grantee electronic funds transfer enrollment, verifying grantee payment information, and providing documentation to support contingent payments.
• Manage the tracking of and reporting associated with incoming grants from other funders.
• Convene a small ad hoc working group to continuously improve grants management processes.

Grant System Management

• Lead ongoing enhancements and upgrades in GivingData, such as additional applications and integrations with other technologies/software.
• Propose and implement workflow improvements in GivingData as needed.
• Serve as point of contact for the GivingData relationship, to include negotiating annual contract renewal and tracking client service hours and utilization.
• Participate actively in the GivingData community forum to connect and engage with peer organizations for knowledge sharing and technical support.

Technical Assistance & Training

• Support grantees and applicants in accessing and completing applications/reports in the GivingData Grantee Portal including responding to inquiries and troubleshooting as needed.
• Lead ongoing training for Perigee staff, as well as onboarding efforts for new staff to include developing a comprehensive training on the GivingData platform.
• Provide guidance to grantees, applicants, and staff on grants process questions such as fiscal sponsorship, organization status, legal requirements, grant agreements, or unique documentation needs.

Data Analysis & Knowledge Management

• Design, implement, and generate real-time analytics (e.g., reports to track portfolio spending, inform budgeting, and answer planning, strategy, and IRS reporting questions.)
• Track and manage annual spending pipeline, working in close partnership with the Director of Planning and Operations and the program team.
• Assist in designing knowledge management framework to gather and connect insights from grantee data that inform learning and decision-making across our portfolio.
• Ensure existing tools (e.g., GivingData learning and evaluation module, grantee reports, etc.) are strategically used to capture and understand data for learning purposes.
• Coordinate with the Director of Communications to manage and update the contact database, as well as maintain the grantee list on the website.
• Track grantmaking trends and changes in the field over time.

Requirements

• Minimum 5 years of experience using a grants management system to administer grants or contracts. Preference for significant relevant work experience (10+ years), GivingData experience, and experience managing a contact database or CRM system (e.g., HubSpot, Salesforce).
• Proficiency with Microsoft Office Suite, administrator-level database skills, and the ability to learn new applications and tools quickly. Basic coding experience a plus.
• Proven process management skills and ability to own and meet deadlines.
• Excellent attention to detail and commitment to accuracy and consistency.
• Strong creative and technical troubleshooting skills.
• Solid data management, analytics, and reporting experience.
• Understanding of tax rules for public foundations and charities, specifically 501(c)(3) compliance; 501(c)(4) compliance knowledge a plus.
• Experience working within a social sector and/or business environment, and ability to work effectively in a small collaborative team.
• Commitment of service to grantees and providing the best possible grantee/applicant experience with Perigee Fund. Open, flexible, and culturally and administratively competent when working with both diverse, entrepreneurial organizations, and small groups within large, complex institutions.
• Commitment to Perigee Fund’s mission, vision, and values. Full engagement as part of a team working toward racial, gender, and economic justice.

Other Considerations

The position is based in Seattle. Perigee operates in a hybrid arrangement with staff working from the office with required common hours from 9 a.m. to 3 p.m. Tuesdays and Thursdays. Staff may choose to work from home or the office on the other days. All staff must also remain flexible about attending occasional in-person special meetings with advance notice regardless of day of week.

The position may include occasional travel within Washington and out of state.

Perigee Fund is an equal opportunity employer and proudly values diversity. Candidates of all backgrounds are encouraged to apply.