Executive Operations Manager

The Choice is partnering with a local economic development nonprofit in Alexandria on the search for a part-time, temporary Administrative Assistant, to assist with day-to-day administrative activities and to provide support in lead up to a major event convening in May 2025. This is a temporary position through May 2025 but could be longer term/permanent for the right candidate.

Desired Professional Experience

• Minimum 3 years of experience in an Executive or Administrative Assistant or in a similar role
• Excellent written and verbal communication, organizational, and time management skills
• Attention to detail and problem-solving skills
• Experience with scheduling complex, ever-changing multi-faceted calendars
• In-depth knowledge of Microsoft Office suite of tools
• Experience with project management and CRM tools a plus, as is experience with Bill.com

Key Responsibilities

• Draft, review, and distribute various types of communications on behalf of the Leadership Team
• Coordinate and organize meetings for Leadership Team, including scheduling, preparing agendas, gathering documents, taking minutes, and following up on action items
• Frequent communication and interaction with key external stakeholders, including senior executives, local business community, state and local government agencies, and other external partners
• Screen, direct, respond to, and prioritize calls and correspondence, facilitating the smooth exchange of information as a first point of contact for and external partners
• Manage information flow in a timely and accurate manner with continuous follow-up
• Prepare, edit, and distribute correspondence, communications, presentations, reports, and other documents
• Organize files using SharePoint
• Data entry in Hubspot CRM
• Assist with AP and AR