Administrative Coordinator

Resources for Abortion Delivery (RAD) envisions a future where reproductive freedom and justice prevail for all people, including those who are BIPOC, poor or low-income, or otherwise marginalized. RAD’s mission is to promote the continued existence and resiliency of the U.S. abortion delivery sector so that abortion seekers have timely and equitable access to quality abortion care.

Founded in 2016 and now with a strong track record and a staff of 13 people, RAD connects independent abortion providers across the country with the funding and other vital resources they need to adapt and evolve in a complex and rapidly changing environment. As a funding intermediary, RAD acts as a grantmaker for charitable donors, leveraging sector knowledge and grantmaking capacity to fuel and deploy funder investments in abortion service delivery through practical and timely responses to pressing challenges facing the field. RAD provides expertise and guidance not only to funders but also to grantees, sharing information, research, and customized technical assistance as needed. Since its inception, RAD has played an important role bridging independent abortion delivery and funders; this has brought over $74M in support to the sector to expand patient access.

RAD is now seeking nominations and applications for an Administrative Coordinator, which is a new position for their team.

As a member of the data and operations team, the Administrative Coordinator will provide essential administrative support for RAD. They will be responsible for planning meetings and events, assisting with employee-focused functions, including onboarding and milestone recognition, organizing communications (newsletters, website updates, and presentations), supporting grant and donor management, assisting with data systems (CRM, Salesforce), and performing general remote office operations such as calendar management and virtual meeting support.

RAD’s staff work as a nimble team. This position has regular ongoing responsibilities but is also flexible and adapts quickly to changing priorities. This role reports directly to the Executive Assistant.

RAD is a fiscally sponsored project of Hopewell Fund, a 501(c)3 nonprofit.

OPPORTUNITIES AND CHALLENGES FACING THE ADMINISTRATIVE COORDINATOR

The Administrative Coordinator will be highly organized, detail-oriented, and versatile, bringing an inquisitive mindset to their work. They will have excellent communication and general administrative skills, the ability to prioritize well while managing multiple complex tasks and projects and can work well both independently and as part of a team. They will engage in the following responsibilities for the role:

Support for General Administrative and Human Resources Activities

The Administrative Coordinator will serve as the chair of RAD’s activity planning committee and will work closely with the Executive Assistant to plan and execute both in-person and virtual staff convenings, retreats, and events. They will maintain hiring documents, assist with onboarding and offboarding tasks, and support clear communication with new employees. They will also track staff milestones and arrange timely recognition of staff celebrations.

In addition, the Administrative Coordinator will take the lead on conducting staff surveys, liaise with Hopewell Fund’s HR on non-confidential matters, PTO, and policies. They will ensure HR policy updates are shared internally and coordinate annual review and approval process for internal HR policies.

The Administrative Coordinator will also maintain the organization-wide calendar, aid in preparing all-staff meeting agendas, send meeting reminders, capture notes, assist with scheduling, cross-train with finance to support the processing of expense reports as needed, and oversee the laptop recycling process while maintaining related documentation.

Support for Communications & Grants and Donor Management

The Administrative Coordinator will maintain RAD's internal resources, ensuring staff have access to updated internal information and policies. They will also serve as the main point of contact for website updates and maintenance, liaising with staff and the external web design contractor to update content and regularly review the site for accuracy, as well as tracking website analytics to share with staff.

The Administrative Coordinator will take the initiative on creating and distributing internal quarterly newsletters, as well as supporting the delivery of periodic external communications. They will assist staff with presentations and coordinate the design and ordering of conference materials. They will also maintain donor lists and files, assist in preparing grant forms and reports, track and manage proposal deadlines, and upload documents to grant portals.

Support with Data Systems

The Administrative Coordinator will be in charge of verifying and entering new contacts into RAD's CRM and performing general data entry tasks such as updating records and contact details, cleaning up and maintaining data within Salesforce and other systems, and updating contact directories. They will also support special data projects, such as geo mapping, as needed.

QUALIFICATIONS OF THE IDEAL CANDIDATE

While no one candidate will embody all the qualifications enumerated below, the ideal candidate will possess many of the following professional and personal abilities, attributes, and experiences:

• Two years of administrative support experience.
• Collaborative team player with a strong commitment to reproductive rights, protecting abortion access, and advancing equity in healthcare.
• Ability to uphold confidentiality and manage sensitive information with the highest level of integrity and discretion.
• Exceptional organizational skills with an eye for attention to detail and precision.
• Strong interpersonal, written, and oral communication skills, with emphasis on ability to communicate with clarity and brevity.
• Capable of multitasking in fast-paced environments while consistently meeting deadlines with efficiency.
• Strong ability to prioritize and manage tasks with a proactive approach to problem-solving.
• Highly motivated to learn new software and embrace opportunities for professional development.
• Ability to execute tasks with precision, efficiency, and follow-through.
• Adaptable to a fast-paced, changing environment.
• Able to work independently and as part of a diverse team.
• Experience with maintaining composure and thriving - and supporting teams to thrive - in a dynamic and evolving organizational and external environment.
• Focused while working remotely, with occasional in-person meetings

Preferred Qualifications

• Experience with CRM and data management platforms, preferably Salesforce and Qualtrics.
• Experience with Canva, Smartdraw, Zoom and/or Calendly.
• Proficient in Google Workspace applications (Gmail, Drive, Docs, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience in planning, coordinating, and executing events or activities.

ADDITIONAL REQUIREMENTS

This position requires travel up to 6 times annually.

The physical requirements of this position are as follows: job duties may be modified as necessary to provide reasonable accommodation for qualified individuals with a disability.

• Ability to operate a computer for long periods of time, and to use a cellphone.
• Ability to communicate with internal staff and external stakeholders via video conference, the telephone, email, and in person.
• Access to a space from which to work virtually on a full-time basis.

The starting salary for this position is $64,000 – $67,000 annually.

Hopewell Fund offers a comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in a 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 160 hours (4 weeks) of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment. All employees of Hopewell Fund are required to complete timesheets.

Additional benefits include:

• Short-term and long-term disability insurance
• Base-term life and accidental death and dismemberment insurance
• Flexible spending account for medical and dependent care
• Up to $1500/year (gross) remote work stipend
• Up to $500/year for professional development
• Up to $200 for a new smartphone every 2 years and up to $75/month for a cell phone plan