Administrative Assistant

ABOUT THE ROLE:

Reporting to the Executive Director and Deputy Director for the Cambridge Commission for Persons with Disabilities (CCPD), the Administrative Assistant will provide administrative support for CCPD.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Fiscal Tasks:

• Track and log expenses
• Process invoices and fiscal paperwork in a timely manner

Coordination of Monthly CCPD Advisory Board Meetings:

• Take detailed minutes at monthly CCPD meetings, typically held on the 2nd Thursday of each month from 5:30-7:00 PM
• Prepare, format, and circulate monthly CCPD meeting agenda packets
• Communicate as requested with Advisory Board members, including sending Outlook invitations for meetings and tracking RSVPs

Outreach:

• Help staff CCPD informational tables at occasional evening and weekend events
• Draft content for various communication channels and assist with the development of outreach materials such as flyers and fact sheets

Constituent Services:

• Provide information and referral to constituents who walk-in, call, and email with requests for assistance on disability-related topics

Other Administrative Duties:

• Assist Deputy Director in coordinating CART (communication access realtime translation) & ASL (American Sign Language) scheduling and invoicing as requested for City meetings and events
• Maintain log of services provided for reporting outcomes and for constituent follow-up
• Maintain electronic files

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM REQUIREMENTS:

Experience and Education

• Relevant experience working in an administrative role
• Experience working with diverse populations

Knowledge, Skills, and Abilities

• Familiarity with disability issues and culture
• Strong organizational and interpersonal skills
• Strong working knowledge of Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint, and Teams
• The City of Cambridge’s workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.

PREFERRED QUALIFICATIONS:

• Knowledge of local disability-related organizations and resources

PHYSICAL REQUIREMENTS, WORKING CONDITIONS, WORK FLEXIBILITY AND ACCOMODATIONS:

• Shared office environment with fluorescent lighting, air conditioning, computers, and other standard office equipment
• Reasonable accommodations will be made to enable qualified individuals with disabilities to perform essential job functions.
• Applicants may contact CCPD to request reasonable accommodations for the application process:
  • ccpd@cambridgema.gov
  • 617-349-4692

SUMMARY OF BENEFITS:

• Eligible for part-time sick leave accrual
• City employee commuter benefits (T-Pass reimbursement Bluebikes membership, EZRide Shuttle membership)

REQUIRED DOCUMENTS:

Please upload the following documents to complete your application:

• Resume
• Cover Letter