Advancement Operations and Systems Manager - Durham Tech Foundation

The Opportunity

Durham Tech Foundation seeks a detail-oriented and strategic Advancement Operations and Systems Manager to oversee the administrative and operational functions of the Institutional Advancement department of Durham Tech Foundation. This role ensures the efficiency, accuracy, and compliance of all advancement systems while managing scholarship programs, donor database management, financial coordination, and board support. The ideal candidate is an experienced professional with strong technical skills, a collaborative spirit, and a commitment to higher education and nonprofit advancement.

The Essential Functions

Database and Program Management

• Serve as the primary administrator for Blackbaud Raiser’s Edge and Blackbaud Award Management.
• Develop and implement best practices for data entry, reporting, and analytics to support fundraising and donor stewardship efforts, scholarship applications, and award disbursements while ensuring data integrity, security, and efficiency.
• Maintain accurate financial records and generate reports and metrics for fundraising campaigns, scholarship funds and awards, board meetings, grant reporting, and donor engagement.
• Manage the volunteer scholarship review committee and ensure clear communication with applicants, recipients, and donors and serve as the primary liaison with the Financial Aid Office to align scholarship distribution with institutional policies.

Financial Coordination

• Execute gift processing, ensuring timely and accurate recording, acknowledgment, and reconciliation of donations.
• Collaborate with the Director of Finance on financial reporting, reconciliations, and audits.
• Support accounts receivable and accounts payable processes related to Institutional Advancement.
• Provide financial insights through fundraising reports and metric analysis for stakeholders.
• Serve as secondary support contact for the financial accounting database, Sage Intacct.

Advancement Operations & Board Coordination

• Act as the primary liaison for the Durham Tech Foundation Board, coordinating meeting logistics, material preparation, and documentation.
• Facilitate communication with individual and corporate donors, prospective donors, granting agencies, and community partners.
• Ensure timely and strategic donor acknowledgment and stewardship efforts.
• Organize key meetings, events, and special initiatives to support Institutional Advancement objectives.
• Support additional duties as assigned by the VP of Institutional Advancement and/or College President.

About Durham Tech Foundation

Durham Tech is a comprehensive community college serving over 18,000 students annually, and Institutional Advancement plays a crucial role in raising resources to enhance the student, staff, and faculty experience. The college is accredited and offers more than 90 associate degrees and certificates for students seeking university transfer or immediate employment.

The Durham Tech Foundation provides opportunities for donors to make a meaningful impact by supporting students, faculty, and programs that drive success. Donor support relieves financial barriers for students and enhances the educational experience through:

Student Scholarships and Emergency Assistance – Providing financial support to help students afford tuition, books, and other essential expenses, as well as emergency aid for those facing unexpected financial hardships.

Program and Faculty Support – Funding academic programs, faculty professional development, and innovative initiatives that enhance student learning and workforce training.

Campus and Infrastructure Enhancements – Investing in technology, facilities, and equipment to improve the learning environment and support student success.

Community and Workforce Development – Partnering with local businesses, nonprofits, and government agencies to support workforce training programs, economic mobility initiatives, and community engagement efforts.

Want to know more? Visit Durham Tech Foundation’s website at www.durhamtech.edu/durham-tech-foundation.

Additional Preferred Attributes

Minimum Qualifications

• Bachelor’s degree from an accredited institution.
• At least five years of experience in advancement operations, nonprofit administration, or a related field.
• Three years of experience managing donor databases/CRM systems (Raiser’s Edge, Academic Works, Salesforce, or similar).

Preferred Qualifications

• • Experience in higher education advancement.
  • Experience in accounting, accounts receivable, and gift management.

Knowledge, Skills, & Abilities

• • Strong interpersonal skills with the ability to build positive relationships across the college and the community.
  • Excellent written and verbal communication skills.
  • Detail-oriented with a commitment to accuracy and efficiency.
  • Ability to work independently and collaboratively within a team.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and proficiency with advancement databases (Blackbaud’s Raiser’s Edge and Award Management.)
  • Strong project management skills, with the ability to juggle multiple priorities.
  • High level of confidentiality, discretion, and sound judgment in working with donors and stakeholders.

Are you Durham Tech Foundation’s next Advancement Operations and Systems Manager?

To apply, click on the link to the Advancement Operations and Systems Manager position profile at https://jobs.armstrongmcguire.com. You will see instructions for uploading your compelling cover letter, resume, and salary requirements. Please provide all requested information to be considered. In case of any technical problems, contact talent@armstrongmcguire.com. No phone calls, please, and no applications will be accepted by email or directly from third-party posting sites.

Review of candidates will begin in April 2025 and continue until the position is filled.

The salary range for this position is $66,894 - $80,273. Benefits include: medical, dental, vision, and life insurance; state retirement plan; flexible spending accounts; accrued vacation and sick time, and paid holidays; and flexible spending accounts.

Durham Tech is an Affirmative Action, Equal Opportunity, ADA, Section 504 Institution and does not discriminate on the basis of race, sex, color, age, religion, national origin, or disability. In our classrooms and campus work areas, we believe in giving everyone the opportunity to succeed and we are committed to creating a climate that is safe and welcoming for all.

About Armstrong McGuire

Armstrong McGuire is a leading executive search, fundraising and strategic advising firm that believes in unlocking the potential of nonprofit leaders and the communities they serve. Founded in 2004, our diverse team of advisors work with clients and leaders to align strategy, optimize operations, build capacity, and lead nationwide searches that bring supremely talented individuals to high-impact organizations. Learn more about our services in talent acquisition, fundraising counsel, and strategic planning.