Administrative Business Partner

About Collectively

WHO WE ARE

Led by Molly Rodau, Collectively is a holistic change management, leadership development, and coaching practice. We partner with cross-sector clients to help them identify core adaptive, strategic and structural challenges, and design the right interventions to create lasting, values-aligned change.

OUR PHILOSOPHY

At Collectively, we are driven by four core beliefs:

1. We believe that leadership is a skill that is developed and honed through self-exploration, experiential practice, network weaving and experimentation;
2. We believe that we learn best when we ground ourselves in purpose with mindfulness and clarity;
3. We believe in the transformational power of community - that it's on each of us to raise each other with kindness, humility, curiosity and empathy; that it's on each of us to hold ourselves & our people accountable to the mistakes we make, to the harm we cause, to the joy we generate, to the possibilities we hold; and
4. We believe that individual evolution is key to collective progress.

Working from these core beliefs, we help individuals, teams, organizations and movements hone their visions for change and learn how to exercise leadership more strategically and with greater impact. We work with leaders, both seasoned and emerging, from many different fields who come to Collectively with a desire to increase their capacity to collaborate across differences, build culture and community, and make progress on shared challenges.

OVERVIEW OF THE ROLE

The Administrative Business Partner is the behind-the-scenes superstar that allows Collectively to deliver the highest possible value to their clients through consistency, engagement, and attention to detail.

There are four main objectives for this role:

• Supporting the Founder & CEO by providing dependable, high-level executive assistant support, including managing schedules, appointments, reminders, and follow-up communication with clients;
• Supporting the Project Manager on operational functions, including maintaining systems and processes to streamline workflows;
• Managing invoicing and payroll, and;
• Ensuring that everyone who engages with Collectively is well taken care of, whether they are vendors, partners, clients, team members, or new connections.

The Administrative Business Partner is a detail-oriented multi-tasker, a highly-organized professional, as well as a positive, versatile, self-motivated, and confident juggler of a high volume of varied responsibilities.

This role will report directly to and work closely with Molly Rodau, Founder & CEO of Collectively.

IN THIS ROLE YOU’LL GET TO…

• Bring passion, creativity and ideas to a people-centered company;
• Provide administrative support to the Founder & CE);
• Provide administrative support to for the general operations;
• Handle multiple sophisticated calendars in a fast-paced environment, and prioritize commitments to enhance time and productivity;
• Coordinate with external bookkeeper to ensure timely and accurate books;
• Work both autonomously and in collaboration with teammates, colleagues, and external stakeholders;
• Manage payroll and invoicing;
• Support hiring and onboarding;
• Conduct research when needed;
• Contribute to creating a work environment that inspires success, promotes bold ideas, and is committed to learning and evolution.

WHAT YOU’LL BRING TO THE TABLE…

• An innate ability to self-manage and organize a daily to-do list and understand/execute priorities;
• Communication skills to help you work with various people, personalities, multiple timelines/calendars, and a fast-paced environment;
• Discretion and professionalism in handling sensitive information;
• Ability to creatively problem solve;
• Ability to understand new, potentially complex issues quickly and make wise decisions;
• Proactively manage up and see problems before they happen;
• Ability to inspire confidence and create trust;
• A commitment to being a life-long learner;
• Advanced skills in Google Suite;
• Basic understanding of (or willingness to learn) web-based infrastructure and office tooling such as Survey Monkey, MURAL, Calendly, Airtable, Gusto, etc;
• A cell phone, computer, and access to high speed, high quality internet.

THIS ROLE IS PROBABLY NOT RIGHT FOR YOU IF…

• You are currently building your own coaching or consulting business;
• You like ideas more than action;
• You like the big picture more than the details;
• You’re afraid to ask questions or say “I don’t know;” or
• You don’t like to get your hands dirty and try new things.

COMPENSATION, SCHEDULE & LOCATION

• Compensation:
  • This will be a 1099 position to start
  • $30-35/hour
• Schedule:
  • 10-20 hours/week to start
• Location:
  • This is a remote-first position, with priority given to candidates in the Maplewood, NJ or greater NYC area.

Serious inquiries only. To apply for this position please fill out THIS FORM.