Executive Assistant and Team Administrator

Position Overview:

• Ideal start date: ASAP
• 3-6 month temporary position, part-time, non-exempt (10-15 hours per week); with possibility of transitioning to longer-term employment
• This position is remote, and offers very flexible working hours
• Requires email and calendar check in at least once a day Mon - Fri

Why you’ll want to work with us:

The Business Council on Climate Change (BC3) is a multi-sector partnership dedicated to incubating, scaling, and sharing world-leading solutions to address climate change. We are a small and mighty team who works closely together to support sustainability leaders in the corporate sector to address some of the most pressing climate issues of our time. You’ll thrive if you are self-motivated, a proactive communicator, work well independently and as part of a small team and enjoy a working environment that is dynamic and where people are passionate about making a difference.

Position Description​:

This role reports to the Executive Director, and will primarily be responsible for: coordinating the Executive Director’s schedule; scheduling BC3 meetings and events; submitting expense reports and controlling other admin functions. This position is great for someone who has previous experience as an Executive Assistant, Admin, and/or Project Coordinator who wants to gain a deeper understanding of the climate/sustainability field, and loves to support a hard working, fun and down to earth team that gets a ton of stuff done.

About You:

• Love to make order of chaos
• Super comfortable in Google Docs & Google calendar
• You probably organize closets and garages in your spare time & like to slap labels on things - kidding (kind of)
• Thrive in fast moving environments
• You plan ahead for your day, and plan ahead for meetings w/ your boss
• You show up prepared & communicate proactively about projects you are leading on
• You aren’t afraid to say “I don’t understand this”, or “I need more input here”
• A stickler for details
• Comfortable “managing up” to a busy/driven boss who is easy to approach and also swamped
• Love to look out for the team

Key Responsibilities:

• Provide full administrative assistance to the Executive Director that ensures outstanding communication and responsiveness.
• Maintain Director’s weekly schedule with sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagement management.
• Provide general administration and operations support (ex: submitting expense reports & reminding team about submitting timesheets)
• Support in organizing meetings, events, retreats, offsites and other convenings.
• Support the Executive Director in email communications, organizational operations actions, and other special projects as assigned.
• Take meeting notes & scan meeting notes for actions needed - bring these back to team
• Conduct research and analysis on issues of interest to the Executive Director.
• Support Executive Director and team with developing Power Point Presentations for meetings
• Requires email and calendar check in at least once a day Mon - Fri

You will excel in this role if you have:

• Excellent time management, follow-through, organizational and project management skills
• Keen attention to detail, and drive for developing and maintaining organized systems
• Strong oral and written communication skills & relationship building skills
• Outstanding problem solving skills and adaptability, especially when it comes to calendar scheduling, email response tracking, and managing projects of various sizes.
• Comfortable working with diverse stakeholders virtually and in-person (corporate leaders and employees, community groups, contractors, board members, etc.)
• Good working knowledge and comfort with platforms including Google Suite (G-Mail, Google Drive, and Google Slides), Zoom, and aptitude to quickly learn new software required. Salesforce knowledge is a plus.
• Ability to identify priorities, balance multiple projects as well as long and short-term priorities, and get things done with limited supervision
• Self-motivated, ability to work independently and as part of a team (mostly virtual).
• Passion for sustainability, climate change and/or environmental impact as well as a commitment to justice, equity, diversity and inclusion (JEDI)

Salary:

Salary range for this position is $29-32 per hour based on experience and skills. We believe balance and personal sustainability are important therefore work hours are flexible.

To Apply:

Please send a resume and short cover letter to bc3@bc3sfbay.org. We value your time and interest, however will not be able to respond to calls and/or emails asking for updates; we will be in touch with all candidates once we make our selection.

The Business Council on Climate Change (BC3), a project of Community Initiatives, is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, genetics or any other status or characteristic protected by federal, state, or local law. We value diversity of lived experiences at BC3 and believe that a wide array of perspectives contributes to creative climate solutions where all communities thrive. For these reasons, we encourage folks from all backgrounds to apply, even if you do not meet all of the qualifications.