Director of Operations and Finance

Job Duties & Responsibilities

Human Resources

A successful candidate is good with people and enjoys fostering and building an organizational culture that is caring, fair, transparent, reliable, and welcoming for all employees

• Manage employee payroll and benefits, including being the main point of contact for benefits providers and Gusto
• Implement employee handbook policies and update, as needed.
• Manage employee transitions, personnel files, and concerns, in partnership with RESCHOOL’s leadership and outside counsel as necessary.

General Accounting & Finance

A successful candidate thrives in detail-oriented settings and excels as a leader in creating, managing, and sustaining strong and reliable financial systems and processes

• Manage the contracting and payment process with external partners, vendors, and clients
• Run bi-monthly payroll
• Collaborate with external bookkeeper to complete reconciliations and journal entries
• Manage RESCHOOL’s credit card and bank accounts, including ensuring proper tracking and documentation for all revenue and expenses
• Partner with leadership to do financial forecasting, create and manage the budget
• Develop new processes for managing grants, tracking revenues and expenditures, and financial reporting that meets the needs of a growing nonprofit with diverse funding streams.
• Partner with leadership to submit financials for grant applications, reporting, business plans, and proposals to potential partners.
• Work with external partners to complete and submit RESCHOOL’s annual audit, 990 and other reports required by the state of Colorado.
• Create financial reports and other operational items for the board and manage board members’ information for RESCHOOL’s records
• Ensure RESCHOOL remains in compliance with state and local payroll and other taxes

Financial Distributions to Families, Youth, and Community-Based Organizations

A successful candidate is accessible to the people we serve through these programs and strives to operate and create systems and structures to demonstrate our care and to ensure our funds are user-friendly, transparent, and trusted

• Manage the distribution of funding to families via various mechanisms. Refine these processes over time in partnership with the team
• Document spending, and track and report on who has received funding using secure platforms (we currently use Salesforce and Quickbooks)
• Provide customer service, as needed, to ensure people can access and use their funds
• Collaborate with the team to manage the grants for community-based organizations and learning providers
• Process orders from customers ordering RESCHOOL products

Operations and Information Technology (IT)

A successful candidate is responsive to the team, resourceful, and a good communicator

• Coordinate IT services and purchases for the team, as needed
• Manage team subscriptions (e.g., software, news subscriptions)
• Purchase supplies, equipment, and meals for meetings, as needed
• Key point of contact at TARRA (co-working space), including paying monthly rent, reserving meeting rooms, picking up mail and packages, and meeting at the space with the team for other operational-related needs
• Coordinate with legal counsel and others related to trademark, personnel, and programming questions

Required Qualifications

• Minimum 5 years of professional experience with a demonstrated track record of managing organizational and/or business finances and operations
• Proficiency with Quickbooks, Salesforce (or other CRMs), Google Drive, and Gusto (or other benefit management platforms)
• Strong project management and financial management skills with the ability to lead and generate high-quality work in an entrepreneurial and deadline-oriented environment
• An excellent communicator with the team and with external partners and stakeholders
• Experience using discretion and being trusted with confidential information

Desired Qualifications

• Multilingual proficiency (in Spanish and English, specifically)
• Our office language is English and we work in many spaces where Spanish is the predominant language.
• Bachelor’s degree in Finance, Business, Nonprofit Management, or equivalent certification(s)
• Experience working in nonprofit organizations

Desired Qualification

Multilingual proficiency (in Spanish and English, specifically)

Our office language is English and we work in many spaces where Spanish is the

predominant language.