Procurement and Payable Manager

Job Overview:

Community Solutions (CS) is seeking a detail-oriented and self-motivated individual to support our Finance team as a Procurement and Payable Manager. The Procurement and Payable Manager plays a critical role in the financial health of the company by ensuring that all payables are managed effectively and in compliance with company policies and relevant regulations. The Finance team strives to create an optimal environment including efficient and transparent financial processes at CS for our staff to grow, thrive, and work seamlessly towards ending homelessness and the conditions that create it.

About Community Solutions:

Community Solutions is a non-profit organization working toward a lasting end to homelessness that leaves no one behind. We envision a more equitable future where homelessness is never inevitable or a way of life, for anyone. Since 2015, we have led Built for Zero, a movement of more than 80 cities and counties using data to radically change how they work and the impact they can achieve — and proving that it is possible to make homelessness rare and brief. Nearly half of those communities have reduced homelessness in their communities, and 14 of those communities have ended veteran or chronic homelessness. To help communities equitably and sustainably end homelessness, we are also identifying solutions to address gaps in housing, disrupt inflow into homelessness, and produce more racially equitable housing systems.

Community Solutions seeks leaders at every level: extraordinary, mission-oriented people not satisfied with the status quo. We are a team of values driven innovators motivated by results. We eagerly seek and support diverse applicants. We provide generous benefits and opportunities for inspiring and transformational professional growth. We pride ourselves in developing an inclusive workplace culture that encourages staff to bring their whole selves to work every day.

Defining Success for this Position:

• Financial support is provided throughout the organization, supporting the organization and individuals with their financial needs, while promoting process efficiency and accountability, while working with and managing confidential vendor and contract information.
• Effective and timely execution of day-to-day financial activities including Procurement and AP activities, AR and Grant receipt, reporting and invoicing.
• Ownership of the Travel and Purchasing Card program, protocols and reporting process
• Development and ongoing reporting of spend analytics providing visibility, transparency, and control on spend across the organization
• Assist Corporate Controller with
  • Developing finance policies and processes, taking ownership to ensure they are adhered to, and continuously improved.
  • Internal controls implementation, assessment and review
  • Supporting annual audits
• Train and mentor junior finance team members and other non-Finance staff on financial processes and procedures.

Essential Duties and Responsibilities:

Accounts Payable / Receivables

• Oversee and execute procurement process and tools, including policy maintenance, approval protocols, and payment processing
• Develop and provide analytics across spend categories and respond to inquiries from Department Leads and Executive Team
• Maintain positive relationships with vendors and respond to inquiries in a timely and professional manner
• Maintain vendor master file accuracy and completeness
• Review invoices or other supporting documentation (e.g. W9s) for proper coding, accuracy and approval.
• Support efficient year-end 1099 creation and distribution in partnership with independent accountants.
• Identify opportunities for process improvements and implement best practices to enhance efficiency and accuracy in the AP function staying updated on industry trends and technological advancements to continuously improve AP processes

Travel and Purchasing Cards

• Maintain travel policy and tools
• Facilitate monthly reconciliation and approval of reports
• Train users in technology and protocols

Budget management

• Support departments with budget to actual comparisons and analysis
  • Periodic expense reporting and analysis, and general assistance with sound financial management.

Financial Accounting

• Finance Policies and processes
  • Ownership of the spend process, from review and improvement, to roll-out.
• Month-close
  • Assess that internal controls are operating effectively
  • Support accounting firm with close reporting, analysis, and reconciliation
• Annual Audits
  • Assist Corporate Controller in execution and completion.

Other Duties

• Be a pro-active communication bridge between staff/vendors and other stakeholders.
• Ad-hoc financial and operation analysis
• Take initiative to solve problems, meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously.
• Train staff on Finance policies and processes

Qualifications:

• 6 - 8 years of experience in providing financial support for a business (for profit or non-profit), strong understanding of accounting principles.
• Professional qualifications in Finance or Accounting.
• Strong project management and organization skills, including strong attention to detail and the ability to meet firm deadlines.
• Proficient with numbers, using spreadsheets for financial purposes, financial modeling.
• Clear, direct and timely conflict management and resolution
• Commitment to personal growth and learning.
• Comfort giving and receiving honest and objective feedback, whether positive or constructive.
• Excellent communication skills (both interpersonal and written).
• Ability to work independently to achieve goals, while being a strong team player.
• Demonstrate process level thinking, including the ability to optimize systems and resources and think ahead to next steps.
• Willingness to embrace and actively support the unique culture and values of Community Solutions.
• Able to quickly learn and become proficient in new software and online applications
• Passion for supporting efforts to end complex social problems
• Demonstrated understanding of structural racism and its impact on communities of color.
• Non-traditional candidates are welcome. Community Solutions strives for representation and authentic inclusion of applicants and employees who have direct, first-hand experience with poverty, homelessness, and their root causes (including marginalization, discrimination, and inequity).

Supervisory Responsibilities:

Limited – occasional direct oversight and guidance of a team member supporting the AP process

Software/Apps Used:

• Google Workspace, especially Google Sheets
• Microsoft Office Apps, especially Excel
• Sage/Intacct
• Bill.com
• Salesforce
• Airbase
• Slack
• Zoom video conferencing software
• Asana project management

Salary Range:

CS offers competitive salaries and benefits packages for every position. The salary range for this position is between $76,634-$97,921 and will be based upon experience.

Travel Requirements:

None

Work Environment:

This is a U.S. based, full-time, fully remote position.

Diversity and Inclusion

We strive for inclusivity and diversity by attracting extraordinary people from diverse backgrounds and lived experiences. We seek to employ an all-star team of people who vary by their race and ethnicity, gender identity, sexual orientation, nationality, age, culture, religion, veteran status, physical and mental abilities. We promote equal opportunity in the recruitment, selection, training, compensation, promotion, and benefits of all employees.

COVID-19 Vaccination Mandate

COVID-19 vaccination is mandatory for all Community Solutions staff—full-time, part-time, and contracted. Vaccination documentation must be provided to Community Solutions. Vaccination information is completely confidential between the staff member and HR.

PLEASE NOTE:

We kindly ask applicants not to contact Community Solutions employees for updates on this role. Additionally, we are not accepting candidate resumes from recruitment firms.