Staff Accountant

BASIC FUNCTION: Summarize position’s purpose:

Perform the basic functions of grant billings/vouchers, cash receipts, reconciliations, fixed assets schedules and assisting in monthly financial closing.

SPECIFIC DUTIES: Describe responsibilities and tasks:

• Handles sensitive and confidential information on a daily basis

Grant billings/vouchers:

• Prepares vouchers for each grant on its specific billing period, i.e., monthly,

quarterly, bi-annually or annually for both government and private grants and

contracts

• Obtain appropriate signatures for billings/voucher submission, copy for file, file in appropriate grant folder and send to funder
• Provide funder with requested information as requested
• Maintain a current listing of grants, contract #’s amount of grant and funder contacts
• Maintain and provide to staff a current listing of staff’s funding %’s
• Maintains all grant files, with contract, financial and program information
• Maintains an aging chart for all grant receivables, updating it monthly in time for the Finance Committee meetings
• Provides Controller with information in a timely manner (Keep current grant requirements on when last revisions for each grant will be accepted) on needed revisions, modifications, and/or amendments to enable Access Living to draw down all available funds

Reconciliation:

• Reconcile prepaid accounts
• Reconcile receivable accounts
• Reconcile accrual and liabilities accounts
• Reconcile employee advance reimbursements      
• Reconcile and audit volunteer petty cash
• Reconcile other balance sheet accounts

Monthly Closing:

• Prepare and enter into ledger the payroll information for the current month
• Enter cash receipt activity into the ledger for monthly closing
• Prepare and enter the monthly fixed assets and leasehold improvement data
• Prepare journal entries and the summary for each grant for the monthly closing
• Maintain the monthly financial records

Banking:

• Maintain all bank account records, always keeping resolution and signature card information in current records
• Maintain all cash receipts records and tie to Development records, including correct coding

SPECIFIC DUTIES: Describe responsibilities and tasks (continued)

Cross Departmental Activity:

• Work with program staff to reconcile program related income and expenses
• Work with development staffs to reconcile revenue and receivables                                

Record Keeping:

• Maintain the fixed asset and leasehold improvements file/binder
• Ensure the physical inventory which is performed by appropriate staff before audit is included in a section of the fixed asset binder
• Maintain all other documents related to Access Living financial records

Audit:

• Prepare schedules in preparation for the audit
• Prepare functional expense including the percentages from fiscal year budget
• Assist in the preparation of the grant/contract confirmation letters
• Prepare all records for auditors
• Assist Controller in other audit preparation as assigned
• Other duties as assigned

EDUCATION AND TRAINING: Minimum educational background required

BA in accounting or finance related field required.  Knowledge of Excel is required. Accounting system knowledge preferred.

EXPERIENCE: Length of time required to develop skills for acceptable performance

At least three years of computerized financial and spreadsheet experience preferred.

PHYSICAL DEMANDS: Nature and extent of standing, stooping, lifting and walking

None.

EQUIPMENT OPERATED:

Specific equipment, machines, devices and work aids, Computers, printers, calculator, photocopier

WORKING ENVIRONMENT; Identify work area and any of its unpleasant elements

Access Living has shared office space.

NO. OF EMPLOYEES DIRECTLY SUPERVISED:

None.

SUPERVISED BY:

Controller

Compensation:

$65 - $68k Annual Salary

How to Apply: Email cover letter and resume to Neil Anderson nanderson@accessliving.org