Executive Assistant

About us: Equal Justice USA (EJUSA) is a national organization working to transform the justice system by promoting responses to violence that break cycles of trauma. We work at the intersection of criminal justice, public health, and racial justice to elevate healing and safety over punishment, advance racial equity, and meet the needs of survivors.

We build community safety by:

• Strengthening and expanding community-led solutions to violence;
• Building capacity for those community-led organizations and getting them the funding that they need—by advocating for policy that promotes alternatives to policing and punitive systems; and
• Changing the narrative around justice, reducing the harm of our current system, and building a justice system that actually delivers safety and well-being.

EJUSA's bold vision for healing and equity directly aligns with this urgent national moment, making it an exciting time to join our team!

Our team members: EJUSA is a team of fierce organizers and advocates, many of whom have been touched by violence and the justice system. We bring a broad span of perspectives to our work, united by one common belief that everyone deserves safety, healing, equity, and well-being.

What it’s like to work here: EJUSA is a special place to work. Our team is made up of passionate and collaborative leaders who treat each other as whole people. Our organizational culture is rooted in the values that drive our mission so we work to ensure that equity, partnership, transcending divides and healing are embedded into every aspect of our daily operations, from staff policies to salaries. We are an entirely remote organization and have been honing ways of building and maintaining trust across our team virtually since long before the rest of the world had to.

About this role: We are seeking a dedicated and detail-oriented self-starter to provide daily support to the Chief Executive Officer (CEO). This includes helping with daily tasks, preparing for meetings, managing a fast-paced calendar, and supporting coordination and planning of Board meetings. The Executive Assistant (EA) will serve as a liaison for the CEO and will communicate with staff, board members, donors, community leaders, external partners, and others. The ideal candidate will exercise good judgment and navigate a wide variety of situations with ease, composure, and discretion. This person is very organized and has significant experience supporting a leader, a can-do attitude, a problem-solver orientation, and strong written and verbal communication skills.

EJUSA has 47 extraordinary staff members throughout the country with small offices in Brooklyn, NY, and Washington, D.C. We’re a diverse, passionate team that loves working together to deliver real change. This position reports to the CEO, Jamila Hodge.

Application Deadline: September 30, 2024 or when we receive 200 applications.

Target Start Date: January 2025

Location: Fully remote but must be located within the DMV area. This position requires the ability to travel to and access our Washington D.C. office space on a quarterly basis.

Responsibilities:

Executive Support

• Demonstrate exceptional organizational skills by effectively managing the CEO’s dynamic calendar, ensuring optimal time efficiency by prioritizing internal and external requests, and scheduling virtual and in-person meetings.
• Coordinate and arrange travel for the CEO, board members, and occasionally external partners, including air and ground transportation, as well as hotel accommodations.
• Support the creation and oversight of the CEO’s executive budget.
• Support the Board of Directors by regularly communicating with Board members, coordinating logistics and creating materials for all board meetings, events, and board committee meetings.
• Serve as liaison between the CEO and staff, funders, and external partners, ensuring smooth communication and collaboration.

Administrative Support

• Assist with the bi-annual all-staff retreat, coordinating logistics and ensuring a successful event.
• Proactively anticipate and address potential issues or needs before they arise, taking the initiative to solve problems independently and in a timely manner.
• Use various software/platforms to support prioritization of CEO’s tasks, submit monthly expenses and reimbursements, and other administrative support.
• Maintain confidentiality and handle sensitive information and communications with discretion.

Qualifications:

• Exceptional organizational skills with the ability to manage multiple tasks, prioritize effectively and keep things running smoothly.
• Previous support of C-suite level Executives, especially in board management.
• Excellent written and verbal communication skills, with the ability to interact professionally with a wide variety of internal and external stakeholders.
• High level of trustworthiness, capable of handling sensitive information with discretion.
• Meticulous in managing details and ensuring accuracy in all tasks.
• Strong interpersonal skills to build positive relationships with internal and external stakeholders.
• Proficient in Microsoft Office suite, Google suite, and Apple applications, knowledge of Click Up and Divvy a plus
• Ability to collaborate effectively with other team members while also being able to work independently.
• Ability to travel to our co-working space in Washington D.C. for Board meeting preparation on a quarterly basis.
• Ability to travel to our bi-annual all-staff retreats, and occasional in-person meetings as needed.
• Commitment to the mission and core values of Equal Justice USA, including a commitment to racial equity.

Compensation: $70,000 - $75,000 commensurate with experience. Excellent benefits including employer-paid medical and dental care, retirement plan, paid vacation, sick days, holidays, disability insurance, and professional development allowance.

Other Perks: While we have 40-hour work weeks, employees of EJUSA also enjoy human-first wellness-focused schedules because we understand that life happens and the impact of the work is more important than strict adherence to structures.

We come together as a group in person twice a year for week-long staff retreats to bond, plan, learn, and hang together at different locations throughout the country. Past destinations include New Orleans, Philadelphia, Detroit, and Los Angeles.

We have structures to support and back up our organizational values, ranging from benefits that help cover home office set-up, cell phone bills, and caregiving emergencies.

Staff members also have the opportunity to join affinity-based caucuses, a wellness team dedicated to centering the physical and mental health of all staff, the retreat team to help plan our semiannual convening, and our race equity leadership team that contributes to our organizational commitment to becoming an anti-racist community.