Director of Finance and Human Resources

COMPANY DESCRIPTION/SUMMARY

MedShare is a humanitarian aid organization dedicated to improving the quality of life of people, communities, and our planet by sourcing and directly delivering surplus medical supplies and equipment to communities in need around the world

POSITION DESCRIPTION/SUMMARY

The Director of Finance and Human Resources (HR), reporting to the Executive Director / Chief Executive Officer (CEO), is primarily responsible for managing all financial and HR functions for MedShare International and providing strategic guidance to further develop as a financially sound organization by implementing the infrastructure and systems needed to support goals and objectives with an eye towards budget realities and future needs. As a member of the senior management team, the Director of Finance and Human Resources will be involved in a range of strategic planning and internal initiatives.

RESPONSIBILITIES

Financial Management

• Supervise and direct the Finance (Accounting) Associate activities.
• Ensure financial integrity and accountability by maintaining internal controls and oversee accounting transactions and ensure financial decisions adhere to defined financial guidelines.
• Generate monthly, quarterly, and yearly financial reports in compliance with Generally Accepted Accounting Principles (“GAAP”).
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
• Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
• Oversee and lead annual budgeting and planning process in conjunction with the ED/CEO; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
• Manage organizational cash flow and forecasting.
• Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Oversee the organization's compliance and risk management practices.
• Effectively communicate and present critical financial matters to the board of directors.

Human Resources (HR) Management

• Serve as the point of contact (POC) and liaison between TriNet, a professional employer organization (PEO) outsource partner, and MedShare International.
• In collaboration with TriNet, manage all phases of the full Employee Lifecycle. Inclusive of day-to-day effective and efficient HR practices.
• Develop and implement HR strategies, policies and practices that align with the organization’s mission, values, and goals.
• Oversees the administration of human resource programs including, but not limited to, compensation, benefits, and leave; disciplinary matters; disputes and investigations; productivity, recognition, and morale; occupational health and safety; and training and development.
• Develop and implement performance and talent management processes and programs to ensure that employees are engaged, productive, and meeting the expectations of the organization.
• Monitors and ensures the organization's compliance with federal, state, and local employment laws and regulations; and reviews and modifies policies and practices to maintain compliance.
• Serve as an internal point of contact for all HR related employee relations, questions and/or complaints. Receive, investigate, and assist in resolving employee complaints in accordance with established policies and recommended best practices.
• Create and manage HR budgets, including compensation and benefits programs, ensuring that the organization is offering competitive packages to attract and retain top talent.
• Ensure HR perspective is considered in all decisions and initiatives by the executive/senior leadership team and ensure effective communication and alignment.
• Collaborate with members of the executive/senior leadership team to understand and identify staffing needs, develop job descriptions, and create effective recruitment strategies to attract top talent.
• Submit payroll for bi-weekly processing and record related transactions in QuickBooks accounting software.
• Maintain personnel records.
• Keep management and Board informed in a timely manner regarding any significant employee-related matter or complaint.
• Endeavor to maintain a work environment that supports the recruitment and retention of high-quality staff.

QUALIFICATIONS

Skills, Knowledge and Attributes

The successful candidate will have a combination of the following experience (related, but no listed experience will be considered):

• Knowledge of the basic principles of accounting and generally accepted accounting principles (GAAP), Financial Accounting Standards (FASB) practices and specific to nonprofit/fund accounting.
• A track record in grants management.
• Thorough knowledge of employment-related laws, regulations and practices.
• Proficiency in Microsoft Office Suite or Google Workspace Apps, Video Conferencing software and QuickBooks (or similar accounting) software.
• Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities
• A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• A multi-tasker with the ability to wear many hats in a fast-paced environment
• Excellent leadership and management skills, with experience leading and developing high-performing teams.
• Personal qualities of integrity, credibility, and dedication to the mission of MedShare International.
• Strong administrative writing and verbal communication.

Education / Professional Certification

• Minimum Bachelor’s (4-year) degree in Accounting or Business Management or related field required; alternatively, equivalent experience in non-profit accounting or similar experience that demonstrates the knowledge and ability to perform the work will be considered in lieu of education.
• Master’s degree, preferred.
• Professional Certifications, a plus. Certified Public Accountant (CPA) and SHRM-CP / SCP or HRCI-PHR / SPHR / GPHR

Experience

• Minimum Seven (7) years of professional experience; ideally five (5)+ years of broad financial and human resource management experience.
• Knowledge of relevant physical inventory accounting practices.
• Experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously.
• Experience working in a computerized accounting and human resource environment and with databases, including data entry and customized querying/reporting.
• Promotes and adheres to the organization's mission, vision and values, policies and applicable laws in a fair and equitable manner.
• Represents the organization in a professional manner to all donors, vendors, and internal personnel.

The salary is competitive and commensurate with experience. Health benefits provided.

MedShare International is an EEO/AA/Individuals with Disabilities/Veteran Employer with a strong organizational commitment to building a diverse workforce. Immigrants and people of color are strongly encouraged to apply.