Associate

About Advance NYC

Advance NYC is a leading consulting firm dedicated to meeting the flexible, on-demand needs of non-profit organizations. From transformative campaigns to strategic plans and annual fundraising activities, our team collaborates with clients to create and execute customized strategies that increase organizational stability and capacity. Advance NYC has had the privilege of working with a wide range of leading arts and cultural, education, economic development, public green space, and social service organizations including the American Museum of Natural History, Brooklyn Children's Museum, Friends of Governors Island, Mass MoCA, the National Alliance on Mental Illness NYC Metro, Prospect Park Alliance, the Public Theater, Sanitation Foundation, Urban Bush Women, and Weeksville Heritage Center, among others. Additional information on our work and clients can be found on our website at advancenyc.com.

Advance NYC continuously works to incorporate and foster a diversity of perspectives and experiences on our team. We are deeply committed both to creating a welcoming and inclusive work environment for employees of all races, ethnicities, ages, gender identities, sexual orientations, socioeconomic backgrounds, and abilities; and to ensuring that our team reflects the landscape of our clients and communities we serve.

Advance NYC is committed to supporting the well-being of our employees: we endeavor to pay them fairly, provide professional development opportunities that directly align with their goals, promote from within, and foster a supportive workplace that allows everyone to place our full trust in each other and do our best work. The employee workload is structured to be accomplished within a 40-hour work week, and while the occasional long day or week happens, we strive for it to be an exception and not the norm. We respect each team member’s life outside of the office and set expectations both internally and with our clients to ensure established working hours are observed. We encourage our employees to take vacation, and we build our teams so that everyone has the necessary backup to take time off.

Advance NYC is currently seeking a full-time Associate. This role will be part of a team that primarily provides institutional (foundation, government, corporate) fundraising support, and occasionally works on strategic planning scopes. The Associate will report directly to a Manager on a pod overseen by a Director, who together manage a client portfolio of approximately 4-6 nonprofit client organizations at a time. The successful candidate will be highly detail-oriented, a strong critical thinker, able to manage multiple projects simultaneously, and able to work both collaboratively with the team and autonomously at times.

This is an exciting opportunity for a passionate, motivated professional interested in advancing their career in nonprofit organizational growth and management. We appreciate the value of myriad life and work experiences; we recognize that many paths might adequately prepare someone for this role, and we encourage anyone who believes they would be a good fit to apply.

This is a primarily virtual position: while Advance NYC operates in a virtual office, this position requires in-person attendance as needed for select client meetings, internal meetings, and other related tasks in the NYC metro area. All in-person interaction is carefully evaluated by participating parties, and a dynamic COVID policy is in place to address appropriate safety precautions. Advance NYC’s office hours are generally 10AM - 6PM EST Monday-Friday with the very occasional evening obligation. Team members may exercise a more flexible schedule within the 40-hour work week as client commitments and team needs allow.

The responsibilities of this role include:

Institutional Giving:

• Tracking all grant and reporting deadlines and requirements for clients with tools including spreadsheets, task management platforms, and databases.
• Preparing and drafting grant applications/proposals, reports, and funder communications 
• Conducting prospect research and creating materials for funder meetings
• Maintaining electronic files such as client boilerplate language, grant attachments, and historic grant documents
• Managing grant administration information for clients, including portal logins and point of contact information

Strategic Planning:

• Liaising with numerous external stakeholders including a high volume of scheduling and communication 
• Documenting and synthesizing themes and findings from stakeholder insight
• Conducting landscape research and synthesizing findings
• Preparing early drafts of client presentations and deliverables, including data visualization and deck creation 

General Administration:

• Taking part in client calls, Zoom meetings, and the occasional in-person meeting (as necessary), handling scheduling, drafting agendas, taking notes, sending action items, and communicating with clients
• Drafting, sending, and managing communications with a variety of internal and external colleagues, stakeholders, and collaborators
• Providing administrative support, including task management for Manager, Director and other colleagues as relevant
• Participation in company-wide activities including internal operations, internal culture and equity planning work
• Other duties as assigned