Accounts Payable Project Coordinator | temp to perm | hybrid role | Public Health Non-profit

Our client is looking for an Accounts Payable/Finance Operations/Grants Associate for a 2-3 month temporary assignment that could turn into a permanent role. The role is Monday-Friday, 9am-5pm. The pay rate is $27-$30/hr. This is a hybrid role, all candidates must be available to work 2 days/week in-person in their downtown Manhattan office.

The organization is a global public health non-profit - this role provides payment processing, contract support, and budget reporting support for one of their Programs. This role is a temporary-to-permanent position through TSS. You would be screened and the initially employed and paid by our company and working directly with our client. Then directly employed by the client if it turns permanent.

REQUIRED: All candidates must have NetSuite or other cloud-based accounting software experience and who has worked with contracts. They are looking for: experience processing invoices, completing AP tasks, working with cloud accounting software (like NetSuite). This includes looking up vendor information, creating purchase orders, and reviewing payment information. Someone who has experience reviewing contracts/sub-agreements for dates, budgets, deliverables, etc.

This is a temporary job, but the client strongly prefers candidates who would be possibly interested in also applying for the permanent role so please review the job description and salary carefully.

Job Description:

• Advises consultants/meeting attendees, etc. regarding proper payment processing procedures
• Completes consultant/vendor/service provider agreements and liaises with contractors regarding payment terms, etc.
• Prepares and processes payment and per diem requests, review for proper coding
• Communicates with staff and vendors to solve invoice, payment request and per diem inquiries
• Enter and review purchase orders for all affiliated project agreements in NetSuite;
• Updates Monthly Country Budget Reconciliation and Expense Projection files
• Reports and meets with program staff to review reports as needed
• Reviews/reconciles select subgrantee quarterly reports and liaises with subgrantees regarding required updates as needed
• Tracks payments submitted for project to help facilitate expense analysis
• Provides Program with payment status updates as requested

Experience/Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Management, or equivalent in years of direct professional experience 
• Intermediate to advanced expertise in MS Excel, including proficiency using pivot tables and formulas
• Prior experience working for grant-funded programs preferred

Tech: NetSuite (or similar cloud-based accounting software), MS Office (strong Excel – pivot tables and formulas), Slack, Zoom, Box, Docu-sign.

Salary: $27-$30/hr for temporary assignment. $54,000-63,000/year if it turns permanent. Salary commensurate with experience.