BOOKKEEPER/OFFICE MANAGER

The Climate Registry (TCR) is seeking a talented, hands-on Bookkeeper to direct the organization’s financial operations and manage its contracts and grants. The Bookkeeper will report to the Executive Director. The position is based in Los Angeles, CA, and we have a hybrid work environment where we come to the office in downtown Los Angeles twice a week depending on workload.

The Climate Registry is a non‐profit organization formed by U.S. states, Canadian provinces, and territories. TCR (1) offers reporting programs, tools and resources to help organizations measure, report, verify, and reduce their carbon footprints; (2) consults nationally and internationally on all aspects of GHG measurement, reporting, and verification; (3) provides a platform for showcasing sub‐national climate leadership, such as at the annual UNFCCC COP and the annual Climate Leadership Conference and Climate Awards; and (4) spearheads game‐changing initiatives, such as the Net‐Zero Portal. TCR’s vision is to make global warming history, and our mission is to empower our generation to reduce its carbon footprint. For more about TCR, visit www.theclimateregistry.org

PRIMARY RESPONSIBILITIES

As the Bookkeeper, your main responsibilities include supervising all accounting functions, as well as some operations and administrative duties. This encompasses accounting controls, timely preparation of monthly financial statements, administrative duties, annual budget development, financial forecasting, overseeing financial audits, and tax return preparation.:

ACCOUNTING (80%)

• At least 5 years of non-profit accounting experience, including experience with foundation and government grants and budgeting & project management.
• Experience preparing/managing annual financial audits.
• Experience allocating staff time (14 staff) to contracts and grants.
• Proficient in QuickBooks Pro, Excel, and Microsoft office programs, as well as other accounting applications, is a plus.
• Exceptional organizational skills.
• Ability to work effectively in a complex organization that combines government, private and membership-based income.
• Superior hands-on problem-solving skills.
• Ability to learn quickly and perform well in a high-energy, fast-paced environment.
• Excellent communication skills.
• Acute attention to detail.
• Project management experience is highly desirable.
• Interest in environmental issues preferred.

OPERATIONS (10%)

• Manage all aspects of the day-to-day office operations. Duties include:
• Oversee building management issues.
• Responsible for procuring, maintaining, and troubleshooting all office equipment.
• Initiate office systems to increase efficiency.
• Human Resources & 401K
• Purchase office supplies and maintain vendor accounts.

ADMINISTRATION (10%)

• Answer the Registry’s main phone lines and direct calls appropriately.
• Respond to phone and email inquiries about the Registry’s programs.
• Help coordinate meetings and Registry events, especially Board meetings and Annual Conference Updates

QUALIFICATIONS:

Ideal candidates will have the following qualifications:

• College or university degree
• At least 2 years of executive administrative experience
• Ability to multi-task and manage time well.
• Accounting/Bookkeeping experience
• Extreme proficiency with Microsoft Office software suite (Word, Excel, PowerPoint, Outlook, etc.), Adobe Acrobat, and internet search applications
• Knowledge of, and/or interest in, environmental issues relating to climate change is preferable.

CHARACTERISTICS:

• Ideal candidates will have the following characteristics:
• Team player
• Exceptional organizational, interpersonal, and communication skills
• Professional, friendly, and enthusiastic personality
• Self-starter with a proactive attitude who can anticipate needs.
• U.S. citizen or legal right to work in the U.S.

COMPENSATION:

Salary commensurate with experience. Benefits available.

APPLICATION PROCESS:

The position is available immediately and is located in Los Angeles. All eligible applications will be considered. Unfortunately, due to the volume of responses received, we cannot respond to all applicants. If you do not hear from us, we wish you the best of luck in your employment search. Applications will be accepted until the position is filled.

Interested candidates should email the following documents to hr@theclimateregistry.org with the subject line “Bookkeeper”:

• Cover letter
• Resume

Applications will not be considered without a cover letter.

The Climate Registry provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Under the federal Immigration Reform and Control Act, new employees must prove they are legally authorized to work in the United States.