Finance Assistant

Position Title:                                                                                                Finance Assistant

Remote, preference Baltimore based, Salary range based on 40K-45K annual

Position Objectives:

This position reports directly to the Finance Manager of ISS-USA. The goals of this position are to support: the Finance Manager in maintaining high quality and accurate financial management of ISS-USA; the implementation/full utilization of SAGE INTACCT; and the increase of automatization to streamline processes in order to save time and money while maintaining the highest level of accuracy.

Qualifications:

ISS-USA seeks an ambitious, energetic, detail oriented person with highest level of integrity eager to help agency transform its financial management systems. An associate degree in finance, bookkeeping, or similar field is required. A minimum of 2-3years working in finance, SAGE INTACCT a must with knowledge of AP, AR, GL, journal entries, pre dashboards, and excel, reporting. Previous work in a diverse multi-cultural setting is strongly preferred. Experience processing payroll and working in Paylocity a plus. The ideal candidate must be technology savvy and have exceptional organizational skills and pay extreme attention to detail. Candidate should be highly proficient in financial software data entry and have outstanding written and oral communication skills. The ideal candidate is empathetic and kind, is an outstanding problem solver, is used to working in a fast-paced environment, can manage their time effectively and work independently. The candidate must be committed to ISS-USA’s diversity, equity, inclusion, belonging and justice policy and conduct all aspects of the work accordingly. An ideal candidate must embrace the ISS-USA culture which includes ISS-USA’s mission, vision and core values. Ideal candidate must have a sense of humor and be willing to ask questions.

Responsibilities:

• Enter all data accurately for budgeting, accounts payable, receivable, invoices, purchase orders, generate paid manual invoices/purchase order, and other tasks as required
• Actively undertake Sage Intacct training to support:  implementation/going live with SAGE INTACCT; troubleshooting, innovation, efficiency, accuracy, reporting, collaboration, checks and balances
• Prepare reports such as  board, grant, 1099s, 1096s, W-9s, vendor/customer updates, and all other reports as required
• Double and triple check reports and presentations to ensure accuracy
• Conduct bank reconciliations
• Prepare for and assist during all aspects of the agency audit
• Assist in importing data from external sources into finance software and triple checking for accuracy at specified intervals
• Create dashboards for different staff/departments to understand the status of their financial work flow;
• Adhere to ISS-USA internal financial policies and procedures, suggest updates as processes evolve;
• Maintaining prepaid expenses and journalizing prepaid expenses and wire transfers, RAMP
• Collaborate with finance and executive team;
• Suggest changes or improvements, based on research, to increase accuracy, efficiency and cooperation between SAGE INTACCT and other software; reduce check writing and increase electronic payments/receivables
• Measure progress on improvements, setting a baseline and measuring change
• Support the Finance Manager, COO and the CEO in other ways as requested;