Administrative Assistant to the CEO

Volunteer position title: Administrative Assistant to the CEO

Location: remote

About the Organization:

Menzies Philanthropic Foundation is a non-profit organization deeply committed to global orphanage support, guided by the Menzies 5 Keys of Needs. Our overarching mission is to lead the way in creating eco-regenerative conscious communities, serving as secure sanctuaries for orphans and vulnerable families. With a focus on addressing trauma and promoting holistic healing, we strive to foster environments where individuals can thrive and flourish.

As part of the Menzies Mission Non-profit Organization, My Source Network stands as an innovative digital platform dedicated to holistic healing. By connecting individuals with a diverse network of practitioners and resources, we facilitate access to various healing modalities and transformative events. Our platform empowers users to embark on personalized wellness journeys, fostering growth and well-being in every individual we serve.

Join our team and help us create exceptional digital experiences for our users!

Volunteer Position Overview:

As an Administrative Assistant to the CEO, you will be the primary point of contact and support for the Chief Executive Officer, ensuring seamless execution of daily activities and enhancing their productivity. You will handle a wide range of administrative tasks, manage schedules, coordinate meetings, and prioritize communications to enable the CEO to focus on strategic objectives. With confidentiality, professionalism, and exceptional organizational skills, you will play a crucial role in facilitating the CEO's effectiveness and efficiency.

Key Responsibilities:

Schedule Management:

• Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and optimize the CEO's time, ensuring alignment with strategic priorities and business objectives.

Communication Coordination:

• Serve as the primary point of contact for internal and external stakeholders, screening and managing incoming calls, emails, and correspondence.
• Draft, edit, and proofread documents, presentations, and reports on behalf of the CEO

Meeting Coordination:

• Prepare meeting agendas, materials, and presentations, ensuring the CEO is well-prepared for all engagements.
• Attend meetings with the CEO, take notes, and follow up on action items as needed.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain confidentiality in all communications and interactions, exercising sound judgment and integrity.

Skills and Qualifications:

• Bachelor's degree in Business Administration, Communications, or related field preferred but not required
• Proven experience as an executive assistant or personal assistant, preferably supporting C-level executives.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Strong communication and interpersonal skills, with the ability to interact confidently and professionally with stakeholders at all levels.
• Proficiency in English is required. Proficiency in Spanish at professional level is highly preferred.
• Proficiency in Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional attention to detail and accuracy, with a commitment to delivering high-quality work.
• Discretion and integrity in handling confidential information and sensitive matters.
• Flexibility and adaptability to meet the changing needs and demands of the role.
• Strong problem-solving skills and the ability to think critically and proactively anticipate needs.
• Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.

Benefits:

• Flexible working hours
• Remote work options
• Professional development opportunities
• Dynamic and collaborative work environment.