Virtual Administrative Assistant

Reporting to the Executive Assistant to the CEO and the CEO, Virtual Administrative Assistants will provide administrative and clerical support to assist with effective operations of the Executive Office of AADA and manage or support special projects.

This role requires the ability to exercise discretion and take independent initiative. This role utilizes online communication channels, such as internet, dropbox, phone, e-mail, text and others to deliver information to donors, partners, volunteer staff, and others.

Duties and Responsibilities

• Preparing and editing documents and correspondence (memorandums, email responses, letters, reports, instructional documents, outreach materials, donation requests, etc)
• Prepare PowerPoint/Canva presentations, graphics
• Data entry
• Simple research (background information on potential grantors, partnerships, events, etc)
• Assist with grant application research as needed
• Creating and maintaining organizational systems (primarily using Google Suite: Gmail, Sheets, Docs, Calendar, Forms)
• Assist with managing accounts and calendarsScheduling and coordination of meetings and events
• Assist with social media needs
• Assist with creating and distributing the newsletter
• Assist with website maintenance as needed
• Other administrative tasks as assigned

Skills and Specifications

• Proficient in computer applications such as Google Suite, Microsoft Suite, Canva
• Ambitious, a self starter
• Intuitive
• Ability to work well with others and to complete work with minimal supervision
• Excellent written and verbal communication skills
• Exceptional organizing and planning skills
• Ability to understand, and execute complex written and verbal instructions
• Able to maintain confidentiality
• Able to react calmly, effectively and keep composure under pressure
• Able to deliver excellent customer service, externally and internally
• Ability to meet close deadlines

Preferred Education and Qualifications

• College degree or working towards a college degree from an accredited institution
• At least 1 year experience in administrative functions
• At least 1 year Customer Service experience