Grants Manager

The Immigrant Legal Resource Center Is Hiring! 

Grants Manager 

San Francisco, CA (headquarters), Houston or San Antonio, TX, or Washington, DC 

The Immigrant Legal Resource Center (ILRC) is seeking a full-time Grants Manager, preferably based out of our San Francisco, Texas, or Washington, DC offices. This is an exempt position that reports to the Director of Institutional Giving. It is a hands-on, fast-paced role that will support and contribute to the growth of all aspects of the ILRC’s grants and institutional fundraising efforts. The ILRC currently has a hybrid work model requiring two in-office days per week.   

The ILRC is a national nonprofit legal support center headquartered in San Francisco with staff in Washington, D.C., Austin, Houston, Laredo, and San Antonio, TX, Southern California, the San Joaquin Valley of California and Washington state. The mission of the ILRC is to work with, educate, and enhance the capacity of immigrants, community organizations, and the legal sector, in order to build a democratic society that values diversity, dignity, and the rights of all people. Founded in 1979, the ILRC is regarded as one of the foremost experts on engaging immigrants and developing their leadership in the democratic process, providing expertise on complex issues of immigration law, procedure and policy, and engaging in advocacy and educational initiatives on policies that affect immigrants. We are a team-based organization that makes most of its decisions in a collaborative fashion that allows for significant staff input.   

The Grants Manager will be an integral member of the Grants team and responsible for providing a wide range of grant support to the organization. The role will require collaboration with program and finance teams to manage fundraising activities with institutional funders, including private foundations and government agencies. The Grants Manager will also be responsible for the maintenance of grants and regranting processes and infrastructure. (Job duties may change as the role progresses.) 

Primary Goals: 

The goals of the position are to: 

• Manage approximately 60% of the ILRC’s grant portfolio, track grant deliverables, and oversee the regranting of funds made to partner organizations through our Salesforce CRM. 
• Provide support to program staff to develop timely and persuasive funding materials, including grant proposals and reports. Work with the Finance team to develop grant budgets and financial reports for funders. 
• Track current grant cycles and renewal processes. Manage the grants deadline calendar to ensure all funder deadlines are met. Provide support to ensure funder stewardship to encourage continued funding. 
• Conduct targeted research to identify new institutional funders and help grow the existing portfolio of funders to ensure we meet fundraising goals. 
• Work with the Grants team to maintain records of all funder interactions, including tasks, deadlines, funder communications, and other relevant information, are entered into our Salesforce CRM.  
• Help develop and document Grants related processes, and conduct other duties, as assigned.  

Job Experience & Qualifications: 

• At least five years of grant writing, grants management, and/or development experience at nonprofit organizations. Experience with developing grant budgets and financial reports, contracts management, and/or grants database administration, preferred.  
• Strong oral and written communication skills, including the ability to clearly communicate with a diverse group of colleagues, partners, and funders. 
• Enthusiasm for a variety of responsibilities and tasks, including administrative. This role requires strong attention to detail and the ability to meet deadlines. 
• Ability to develop, document, and communicate the full life of a grant cycle with timelines and deliverables in support of the project staff and goals. 
• Proficiency in Microsoft Office, including Outlook, Word, and Excel, preferred. 
• Experience working effectively with data and tools for data analysis. Experience with Salesforce preferred. 
• A willingness to exchange ideas and to be flexible as to approaches for carrying out the goals and priorities. 
• A strong work ethic, including the following qualities: organized, detail-oriented, flexible, reliable, goal-oriented, and dependable, with the ability to be an independent worker, and able to handle several projects simultaneously while thriving in a team-based collaborative decision-making environment. 
• Strong interpersonal skills. Respect for all co-workers and partner collaborators, and enthusiasm for working in a team-based, collaborative organization. 

Core Competencies: 

• Motivated self-starter with demonstrated good judgment, creativity, critical thinking, flexibility, resourcefulness, and problem-solving abilities.  
• Strong interpersonal skills and an ability to work collaboratively with others in a team environment. 
• Ability to manage multiple projects simultaneously in a fast-paced organization, while maintaining a firm grasp on individual project details and deadlines. 
• Experience with a CRM, preferably Salesforce. 
• Experience in communicating complex grants and re-granting information to staff and partners, as necessary. 
• Strong, detail-oriented organizational skills are required, as well as the ability to follow projects through to completion. 

Compensation/Benefits: 

Pay is commensurate with experience, with an expected range between $90,500 $105,500 annually.  The ILRC offers excellent benefits, medical/dental/vision insurance, EAP sessions, a flexible spending account for medical and dependent care, vacation, and sick leave. The ILRC also sponsors a retirement plan option upon fulfillment of eligibility. Additionally, we offer an annual professional development stipend of $2,500, and, from 2024 – 2027, an annual wellness stipend of $2,500. 

Applications: 

The position will remain open until November 4th.  We will consider applications on an ongoing basis beginning immediately. To ensure consideration of your application, please submit a cover letter explaining your qualifications for the role, salary requirements, a current resume, and an original sample of your communications writing, as well as the names and contact information of three professional references, one of which must be a supervisor. 

Online applications are preferred. As an alternative, you can mail your application to: 

Grants Manager Hiring Committee 

Immigrant Legal Resource Center 

1458 Howard Street  

San Francisco, CA 94103 

No phone calls please. 

As a condition of employment at the ILRC, you will be required to submit proof of vaccination and at least two booster shots against COVID-*  

The ILRC is an equal opportunity employer and does not make hiring or employment decisions on the basis of race, color, religion or religious beliefs, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability age, military or veteran status, or any other basis protected by applicable local, state or federal laws. Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, ILRC will also consider for employment qualified applicants with arrest or conviction records.  

The ILRC provides reasonable accommodations as required by law. Employees may request an exception from vaccination requirements (if applicable), if the vaccine is medically contraindicated for them or medical necessity requires a delay in vaccination. Employees also may be legally entitled to a reasonable accommodation if they cannot be vaccinated because of a disability, or if receiving a COVID-19 vaccination conflicts with a sincerely held religious belief, practice, or observance. There may be other recognized exceptions under applicable state and/or local laws.