Finance & HR Officer

Beyond Fossil Fuels (BFF) is an alliance of civil society groups committed to transforming the European energy sector. We strive for a just transition to a fossil-free, fully renewables-based power system that protects our climate and people. This campaign is supported by a BFF secretariat, with staff spread across Europe.

The Finance and HR officer supports the day-to-day BFF secretariat’s financial management, people operations and bookkeeping. As BFF is moving to a new independent organisation, which is currently being founded in Germany, they will support the transition of the existing finance and HR processes to the new organisation.

This is an exciting opportunity to join our team and play a key role in ensuring the smooth running of our operations as we transition to a new legal entity.

• Position: Finance and HR Officer
• Preferable start date: November 2024
• Employment type: full-time, 12 month staff contract with the possibility of a renewal
• Location: Berlin

Please note that we do not have the resources to relocate candidates to Berlin from other locations.

YOUR RESPONSIBILITIES

Finance and admin management

• Checking and paying invoices;
• Providing analytical breakdown of expenses and encoding these into the accounting software;
• Providing financial documentation to the current host organisation in Brussels;
• Managing the cash flow;
• Checking financial reports of subgrantees;
• Supporting with consultancy contracts and procurement policy processes;
• Supporting our Operations Manager with the management of our Berlin office;

In addition, as part of the transition to the new organisation, responsibilities include:

• Transferring our asset list to a new system;
• Supporting with the set-up of new grant agreements and supplier contracts and transfer existing ones to a new entity;
• Supporting with other admin and finance tasks during the transition period.

HR support

• Helping draft, agree and amend staff and freelance contracts for colleagues across Europe;
• Supporting the liaison with the employer of record and payroll services for administering the employment of staff in several European countries;
• Providing relevant employee information (e.g. leaves of absence, sick days and work schedules);
• Maintaining personnel records.
• As part of the transition to the new entity responsibilities include:
• Supporting the transfer of employment contracts;
• Filing contracts and other files in our HR system (Personio).

YOUR PROFILE

Required skills & experience

• At least three years experience in bookkeeping;
• One year experience in an HR support role, or expressing a strong interest in HR support;
• Fluent in English
• At least B2 level in German;
• Strong administrative skills;
• Excellent attention to detail and keeping overview;
• Ability to communicate clearly and concisely, especially when responding to queries by colleagues;
• Proficiency in using google productivity tools (docs, slides, calendar, etc.) and excel;
• Strong interpersonal skills; ability to engage and connect with broad range of people and work as part of a multicultural team;
• Ability to prioritise;
• Passionate about promoting a healthy, environmentally-friendly, and fair society.

Desirable skills & experience

• Understanding of civil society organisations and the non-profit sector;
• Experience with Personio and with working with Employees of Record;
• Knowledge of other European languages;
• Understanding of energy and climate campaigning.