Event Coordinator

Pillar Care Continuum is hiring an Event Coordinator! Are you looking for a fulfilling job that highlights your organizational and multitasking skills, creativity, and passion for supporting people with disabilities? This exciting position is a driving force behind the services of over 1,700 NJ residents with developmental disabilities. You’ll play a key role in raising over $2.5 million annually through fundraising events, and host volunteering events that build a bridge between the community and the people we serve. Enjoy a career that truly makes a difference! 

REPORTS TO: Vice President of Development and Communications

LOCATION: East Hanover, NJ

HOURS: 9 am-5 pm Monday-Friday; occasional evenings and weekends

BENEFITS: Medical, Dental, Vision, 401k (Up to 4% Match), Life Insurance, Flexible Spending Plan, 3-weeks Paid Time Off, Paid Holidays, Employee Life Assistance Program, Access to Atlantic Federal Credit Union and NJM Insurance, Secure Advantage, Discount at Local Childcare Academy and ADP LifeMart

KEY RESPONSIBILITIES:

• Coordinates development, organization, and operation of all events and other fundraising and public relations activities
• Manages all aspects of the event planning process, including subcontractor vetting, management of design and printing of event materials, venue identification, and menu development while maintaining the event budget
• Plays a key role in Volunteer Department special event planning and execution
• Takes photographs at special events and for special projects and creates social media content that encourages engagement
• Provides frontline customer service (in-person, online, over the phone) for donations, inquiries, and donor follow-up
• Creates sponsor invoices and facilitates payments; tracks event registrations, ticket payments, etc.
• Coordinates event schedule, and ensures resources for events are in place/on time
• Coordinates volunteers and staff in support of the event
• Prepares press releases and initiates event promotion through a variety of modalities
• Creates and monitors peer-to-peer fundraising sites, troubleshoot with users when needed
• Tracks restricted event donation expenditures
• Communicates with internal staff and the community regarding Development projects
• Creates event-based modes of volunteer appreciation
• Performs other related tasks and special projects as required

QUALIFICATIONS:

• College credits or degree preferred, experience with working with people with disabilities a plus
• Proficiency in Microsoft Office required, familiarity with CRM database management tools preferred
• Experience using a professional camera and editing software desired
• Must have the ability to lift and carry event supplies