Executive Assistant

DEPLOY/US is a nonprofit convener, funder, and accelerator of climate leadership across the political spectrum. A national organization, DEPLOY/US seeks an experienced, savvy, and thoughtful Executive Assistant for its Boston-based CEO and Founder.

ABOUT DEPLOY/US

DEPLOY/US’ goal is ambitious, durable decarbonization policies. With a bipartisan team and board, we are the only organization in the country focused on building the capacities, amplifying the voices, and scaling the impact of the entire ecosystem of civic enterprises and leaders working right-of-center on climate change, as a crucial foundation for bipartisan action. 

DEPLOY/US is growing rapidly in scale and impact, and we have ambitious plans for the next few years. We have a highly mission-driven, collaborative, and learning-oriented organizational culture that is in the service of impact. We are committed to and we value individual and team wellness. 

Recent coverage of DEPLOY/US work:

• Vox cites DEPLOY/US as one of 11 of “the most high-impact, cost-effective, evidence based organizations.”
• Founders' Pledge recommends DEPLOY/US as a “promising bet to improve US climate policy, increasing the likelihood of further bipartisan policy wins and making the US climate response more robust, as polarization along partisan lines presents a major risk to continued US climate leadership”   
• Robert Eccles interviews of DEPLOY/US CEO and VP Programs: A Conversation with Andrea Yodsampa and Alex Bozmoski of DEPLOY/US about Accelerating Bipartisan Climate Action

POSITION SUMMARY 

DEPLOY/US is seeking a motivated, experienced professional with an outstanding Executive Assistant track record to join our team in a role that for the right candidate can be part-time (minimum 30 hours to receive benefits, but we’re open to as few as 20) or full-time. This is currently a remote position, but it may transition to hybrid, with some regular time in-person in the MetroWest area. Accessibility to MetroWest is required.

This position will support DEPLOY/US’ Chief Executive Officer with a range of administrative support, particularly scheduling and travel logistics. The successful candidate will have significant experience and a proven track record supporting senior executives, including in fast-paced, high-level communications, as well as supporting broader organizational administrative needs, including, but not limited to, event logistics, and travel arrangements. 

RESPONSIBILITIES

• Providing support to the CEO, including all aspects of scheduling and travel, balancing multiple demands on her time, travel, and discretion with the ability to develop contingency plans and update schedules as needs or airline delays occur.
• Assisting with receipts/expense reporting, preparing/printing letters for mailing and packaging gifts, event registrations, and other logistical tasks with precision and accuracy. 
• Contributing to and at times managing event logistics for in-person fundraising parties, dinners, conferences, or convenings and for team retreats.
• Booking reservations for restaurants, lunch deliveries, venues, catering, hotels, train, flights, taxis, car rentals, etc.
• Conducting online research using search tools and resources and occasionally making inquiries via phone or email (for example, researching possible event venues, caterers, comparing technical products, or scanning development articles). 
• Researching and ordering promo materials and gifts.
• Occasionally assisting with operations, for example address change, audits, and form submissions.
• Attending team meetings and other phone and/or video calls, as needed.
• Meeting with the CEO and team for co-working sessions.
• Driving to make occasional trips around town (Lexington, MA area), for example to the post office or copy shop.
• Other administrative projects, as may be assigned.

JOB REQUIREMENTS 

Reliable car transportation; ability to drive to Lexington, MA and around greater Boston area.

QUALIFICATIONS

• Significant experience and proven track record supporting CEOs in fast-paced high-level external communications and scheduling 
• Inspired by and dedicated to DEPLOY/US’ mission of advancing ambitious, bipartisan U.S. climate leadership, as well as DEPLOY/US’ unique strategy
• Exceptional personal integrity, discretion, a strong work ethic, and a continuous learning and self-improvement orientation
• Exceptional attention to detail and organizational skills
• Ability to successfully work as part of a remote, mission-driven, bipartisan team
• Versatility and agility to adapt to changing priorities throughout the day 
• Must be eligible to work in the United States

COMPENSATION

This can be a part-time or full-time position for the right candidate. Minimum schedule is 20 hours per week between 10 and 2 p.m. To receive DEPLOY/US’ generous benefits package, the candidate must work a minimum 30 hour per week schedule. Competitive compensation commensurate with qualifications and experience. 

PROCESS 

Please submit an application, including your resume and a cover letter in pdf format to talent@deployus.org. Applications without a cover letter will not be considered. 

DEPLOY/US is an Equal Opportunity Employer and welcomes candidates regardless of age, race, ethnicity, national origin, religion, gender, sexual orientation, disability, medical history, and other non-merit characteristics.