Payroll & Human Resources Manager

Position Title: Payroll & Human Resources Manager

Category: Administrative

Location: Chicago

Open Date: 08/14/2024

Job Type: Full-Time

Mission: The Auditorium, an Illinois not-for-profit organization, is committed to presenting the finest in international, cultural, community, and educational programming to Chicago and to the continued restoration and preservation of the National Historic Landmark Auditorium Theatre.

Vision Statement: The Auditorium is the Theatre for the People because it aims to make the arts accessible to all, by bringing people from all across the city together to celebrate the performing arts and continuing to present and produce programming that reflects the rich diversity of the great city of Chicago.

Values

DIVERSITY

The Auditorium Theatre strives to achieve diversity in the broadest possible context. Our goal is for diversity to infuse and be reflected in every dimension of our work, our programs, our performances, our artists, and the people we serve. We believe that diversity means inclusion and accessibility.

INNOVATION

The Auditorium Theatre embraces innovation as we employ our talents, creative thinking, and available technology to continuously improve how we approach and execute our work.

EXCELLENCE

Excellence is the cornerstone that connects all Auditorium Theatre values. In always aiming to achieve excellence, we perpetually endeavor to attain new heights.

Commitment: The Auditorium thrives on the shared humanity that the performing arts provide, and we are at our best when our leadership, partnerships, and the work we present on our stage reflects the world around us and the audiences that walk through our doors. Core to this belief is a commitment to inclusion, diversity, equity and accessibility.

We are dedicated to leveraging the transformative power of the arts to fully become the Theatre for the People.

Position Summary:

The Auditorium works collaboratively with Roosevelt for payroll process and benefits

administration. This position will be the key liaison with Roosevelts HR department for FT staff needs. In addition, this role provides payroll function for all part-time staff including multiple unions and ensures timely remittance to all unions.

This is a new role and part of a 4-person finance office. This role improves ties between leadership and staff by responding to requests and other items, and reporting to leadership using HR indicators to assist in decision-making.

Position Responsibilities:

• Responsible for on-boarding functions by coordinating with Roosevelt HR and working with individual department managers to onboard employees in Paylocity
• The timely and accurate processing of all full-time and part-time payroll for the organization including the transfer/upload of the completed payroll files into the accounting software
• The timely and accurate payment of all collective bargaining agreement (union) related benefits
• Responsible for acting as a liaison between Roosevelt University’s HR department and the Auditorium to ensure all HR initiatives and strategies align with each other and the overall mission and vision of the theatre
• Coordinate all recruiting and hiring efforts including position description, posting, receipt of resumes, screening candidates, submitting offers and onboarding new team members
• Coordinates professional development opportunities
• Liaison with RU IT department to coordinate IT needs
• Liaise with RU HR regarding benefits available to team members and maintaining legal compliance to cultivate a supportive workplace that promotes optimum performance ensuring that all team members understand their benefits and the policies of the organization.

Knowledge, Skills and Abilities Required

• The qualifications for this role should include 1-3 years working in an HR or HR adjacent position, as well as possessing knowledge on benefits, conflict management and resolution, and best hiring practices and processes ·
• Ensure employees understand PTO policy and monitor and communicate balances per category with each employee
• Keep and update the organizational chart for the Auditorium with direction from the CEO
• The ideal candidate will have experience working with an accounting team in a collaborative environment; Systems experience with both Paylocity and Sage Intacct are a plus
• Partner with departmentcoll leaders to identify process improvements and share best practice ideas to elevate the employees experience and the effectiveness of the HR and payroll function

Other relevant information:

Years of Experience Required: 1-3

Required Education: Bachelor's Degree

Minimum Qualifications: Bachelor’s degree in business or related field; Excellent organizational skills; Creative and entrepreneurial spirit.

Working Conditions: Climate-controlled office environment is provided. Job is largely sedentary, but there is a need to move about the office and buildings frequently. Occasional bending, stooping, lifting, pushing and/or pulling is required (typically less than 10 pounds.

Required Documents

1. Resume
2. Cover Letter
3. List of References

Optional Documents: None

Candidates as an alternative can also complete an application through Roosevelt University: https://jobs.roosevelt.edu/postings/7760