Operations & Fiscal Sponsorship Manager

Are You Our Person?

We are looking for an energetic, creative colleague who feels aligned with our culture, mission and shared leadership structure to oversee the operation of our fiscal sponsorship program and work with our General Circle to ensure our organization’s internal systems are operating smoothly and efficiently. We are looking for someone who has a high level of operational confidence, while also bringing a human-centered approach to program management. If you are someone who loves to get stuff done for a lot of people, this position may be for you!

As part of your operational confidence, you:

• Are comfortable managing a regular stream of administrative tasks that require timely attention.
• Are on top of the details, ensuring a high volume of work gets done well.
• Understand and value the importance of the systems that keep work flowing smoothly.
• Are quick to identify challenges and jump in with a proactive, problem-solving approach to finding clear and useful solutions.
• Are able to request and process input and direction easily, moving into independent work with clarity and confidence.

As a human-centered manager, you:

• Prioritize collective understanding, especially when it comes to designing, translating, and operating our organizational systems.
• Are open and available to support your team and partners.
• Value connection, understanding that our ability to hold process stems from our ability to collaborate and connect with each other.

Your Role with GWI

Our new Operations & Fiscal Sponsorship Manager will divide their time between overseeing our fiscal sponsorship project and supporting the on-going operational management of GWI. Given these two roles, the Manager will work closely with two GWI Worker Trustees, our Fiscal Sponsorship Steward and our Operations Steward, to ensure the ongoing effectiveness of the work.

Fiscal Sponsorship Management (estimated at 70% of time)

The GWI Fiscal Sponsorship Program was started in 2018, and has since provided fiscal sponsorship to over 30 projects, helping to facilitate over $8.5 million in philanthropic funding. The Manager will serve as our primary point person for all active and potential projects, processing applications, approving and processing funding requests, and accurately tracking and reporting on revenue raised through the program. GWI also has exciting plans to expand our program to include comprehensive fiscal sponsorship, a new form of service that provides a deeper level of support to aligned projects. The Manager will work closely with the General Circle and Fiscal Sponsorship Steward to build out this new program strategy and implementation plan. Core accountabilities include:

• Supporting prospective projects in the application process and serve as the intake and onboarding manager for all new projects.
• Serving as the primary point of contact for between 10-15 fiscally sponsored project organizations, with a regular schedule of project check-ins.
• Managing all fiscal sponsorship documentation and financial management, including revenue tracking, grant request processing, and annual reporting.
• Working with the Operations Steward and external finance team to ensure all fiscal sponsorship financial transactions are accurately represented on our books and financial statements.
• Work with the Fiscal Sponsorship Steward to compile existing policies into a program manual and identify policy gaps.
• Help build out a multi-year strategic program plan to help support the expansion of the GWI Fiscal Sponsorship Program.

GWI Operations Management (estimated at 30% of time)

The Manager will quickly take the reins of our regular operational management, working with all Workers and Worker Trustees to ensure our internal systems are operating smoothly, efficiently, and according to our organizational policies. The Manager will also support the creation and presentation of financial and operational reporting to ensure the General Circle and Board of Directors understand the current state of our operations. The Manager will work closely with the Operations Steward, who will provide support and facilitation, ensuring that the Manager has the resources they need to hold our internal processes with care. Core accountabilities include:

• Working with our external financial team on monthly, quarterly, and annual close out processes to ensure our books and reports accurately reflect our financial performance.
• Working with all GWI Workers and Worker Trustees on the operations of internal systems, including procurement, expense tracking, and time allocation.
• Working with the Operations Steward to compile quarterly financial reports and support the presentation and analysis alongside Worker Trustees and the Board of Directors.
• Supporting the Operations Steward through the annual budgeting process, compiling financial reports and developing financial modeling and scenario planning worksheets.
• Serving as the primary point person for our HR and payroll partner, Justworks.

Your Experience

We believe professional experiences in a wide range of contexts could be relevant to this role. We are specifically looking for someone who is experienced in data, financial, and operations management and energized by operational support and systems improvement, with a clear track record of working collaboratively within a team and with external partners. We have also identified the following essential and preferred qualifications:

Essential

• Experience working with Quickbooks Online
• A high level of comfort managing communications and workflow through online platforms - GWI currently uses Slack, Google Workspace, Zoom, and Asana to manage work and collaborate within our team
• Ability to communicate effectively verbally and in writing with internal and external stakeholders
• Located in the Hudson Valley
• A great sense of humor

Preferred

• Experience with fiscal sponsorship operations
• Experience with CRM database management - GWI currently uses Neon to manage event registration and online donation processing.
• Experience with direct client services, this could be through nonprofit program delivery, for-profit consulting work, volunteer experience, etc.
• A passion for spreadsheets!

Compensation and Additional Details

The Operations & Fiscal Sponsorship Manager role is a full-time position and the compensation package will be calculated according to Good Work Institute’s board-approved compensation policy, which accounts for schedule, experience, and Worker need. The current proposed range of compensation for this position is between $70,000 and $80,000. All full-time GWI Workers are offered full medical and partial dental benefits for themselves, their partners, and their dependents. Additionally, GWI offers a generous PTO policy, 15 days of office closures, and a flexible work schedule that is intended to support a healthy work/life balance.

This position can either be in-person or hybrid, with an expectation for a minimum of 4 days per month in person at our Greenhouse location in Kingston, NY. The position will also require availability for occasional evening and weekend work.

How to Apply

To be considered, submit to work@goodworkinstitute.org your resume and a letter of interest detailing your experience and connection to the mission of the Good Work Institute. Applications will be reviewed on a rolling basis until the position is filled. We anticipate contacting candidates to schedule any follow-up conversations within two weeks of receiving an application.

Who is GWI?

Can we imagine an economy centered on caring about our needs and the needs of our shared home, the earth? The root meaning of economy is management of home: how we organize our relationships in a place to take care of the place and each other. Just Transition invites us to align our good work with this kind of regenerative economy, governed by deep democracy. Well-being for people and the planet entails learning ways of working with - and not against - one another in relationships, decision-making, and sharing resources and power. The Good Work Institute aims to democratize communities, wealth and work by fostering:

• Participation: practicing deep democracy to have voice and influence in decisions affecting our lives and communities
• Resilience: developing collaborative communication skills to navigate inevitable tension and conflict in our working relationships
• Belonging: acknowledging unequal societal power relations and taking action aligned with racial justice and social equity

GWI is a Worker Self-Directed Nonprofit, which is a democratic, shared leadership model that allows significant autonomy and flexibility. Our General Circle, the organizational unit tasked with overseeing our work, is currently made up of 4 Worker Trustees, with a combined 25 years of experience working with the Good Work Institute. Our internal structure and operations are as much a part of our mission as our program work, and as such we value and cultivate a culture of care and community.

Our working style as an organization is playful and collaborative. All Workers operate with a high degree of autonomy and independence. We believe that our new colleague will align with this approach, while also bringing an openness to learning and adapting to the GWI way of work!

The Good Work Institute is an equal opportunity employer. We wholly comply with the equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual’s perceived or actual race, creed, color, national origin, citizenship status, gender, gender identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.