Nonprofit
Finance And Admin Manager
Details
Description
Position: Finance and Admin Manager
Company: Borderless Magazine NFP
Manager: Editorial Director
Status: Full-Time Exempt Employee
Location: Chicago with hybrid remote and in-person work
Compensation: $65,000 to $70,000 depending on experience, plus benefits
Application Due Date: July 25, 2024
Approximate Start Date: August 1, flexible
Website: www.borderlessmag.org
Borderless Magazine is an award-winning nonprofit news outlet that is reimagining immigration journalism for a more just and equitable future. We report and publish stories in English and Spanish in our online publication, we work with immigrants and their allies to tell their own stories, and we train journalists to more ethically report on immigration issues. We recently won the Next Challenge’s “Future of Local Journalism” award for our community-centered reporting. Find out more at www.borderlessmag.org.
Borderless is seeking a Finance and Admin Manager to manage the nonprofit’s bookkeeping, administration and human resources.
This is an extraordinary opportunity to be part of a diverse leadership team at an organization that values work-life balance. This is a new role and we are looking for someone ready to hit the ground running.
Areas of Responsibility
Bookkeeping:
- Process and track all accounts payable and accounts receivable (including invoices, bills, checks received by mail, grant awards, and expense reimbursements)
- Process payroll benefits (such as 403(b), HSA, health insurance and other deductions)
- Organize and maintain records for audit and annual tax forms, including receipts and process documentation
- Complete all annual reports for state, retirement fund and insurance
- Assist the external accounting team in closing books every month
- Work closely with the Board treasurer, finance committee and staff leadership team on financial planning and assessment, including the development of the annual budget
- Update cash flow projection weekly and share the report with the leadership team
Administration/IT:
- Own all general/maintenance—everything should be working well
- Ensure we have appropriate space, layout, furniture, and supplies to do our best work
- Ensure company insurance is up to date and process any insurance claims
- Receive, answer and redirect all mail, emails and calls to the Borderless office, main number, and email
- Plan and schedule regular staff and board meetings/retreats
- Book reservations for staff travel and off-site meetings
Human Resources:
- Manage onboarding and offboarding process for staff, interns, and board members
- Schedule and sit in on biannual performance review meetings for each staff member and maintain performance review records
- Plan and execute celebrations for staff birthdays, awards, etc.
- Work closely with the leadership team to assess staff wellness and run a mental health buddy system
Requirements
Our ideal candidate will:
- Have at least three years of experience with bookkeeping
- Be comfortable with Quickbooks, Salesforce, Google Sheets, Monday.com or similar tools
- Have excellent organizational and people skills
We know some great candidates may not exactly fit into this job description or who have important skills we haven’t considered. If that’s you, don’t hesitate to apply and tell us about yourself.
Time Expectations
Borderless Magazine operates from 9 a.m. to 5 p.m. Monday through Friday. The majority of the manager’s work will happen during these hours, but the manager will occasionally need to work evenings or weekends for a special event or deadline.
Location
The director will be expected to work in person at Borderless’ office in Chicago’s Uptown neighborhood at least once a week.
Position: Finance and Admin Manager
Company: Borderless Magazine NFP
Manager: Editorial Director
Status: Full-Time Exempt Employee
Location: Chicago with hybrid remote and in-person work
Compensation: $65,000 to $70,000 depending on…
Benefits
- Subsidized medical, dental and health insurance for themselves and their spouse/children
- 20 days of vacation accrued per year
- 10 days of sick/mental wellness days
- 10 paid holidays plus the week between Christmas and New Year’s off
- Six weeks of paid family leave plus additional subsidized leave available through short-term disability insurance
- The opportunity to invest in Borderless’ 403(b) retirement plan
- A one-month paid sabbatical for personal enrichment after working full-time at Borderless for five years
- Subsidized medical, dental and health insurance for themselves and their spouse/children
- 20 days of vacation accrued per year
- 10 days of sick/mental wellness days
- 10 paid…
Level of Language Proficiency
English
English
Location
Apply to This Job
Borderless Magazine is an equal opportunity employer and we encourage members of traditionally underrepresented communities to apply, including immigrants, women, people of color, LGBTQ+ people, older people, and people with disabilities.
To apply, please send a resume, cover letter, and the name and contact information for two professional references to Executive Director Nissa Rhee at team@borderlessmag.org with the subject line “Finance and Admin Manager.”
Your cover letter should answer the following questions:
- Why are you interested in working at Borderless?
- What makes you a great candidate for this position?
- What is your connection to immigration or immigrant communities, if any? (Please note in your cover letter if you can read, speak, or edit in Spanish or other non-English languages as those skills are especially valuable to us.)
Applications will be reviewed on a rolling basis and we hope to fill this position as soon as possible.
