Meetings Manager

The American Association for Justice (AAJ®) works to preserve the constitutional right to trial by jury and to make sure people have a fair chance to seek justice when they are injured by the negligence or misconduct of others - even when it means taking on the most powerful corporations.

AAJ is seeking a Meetings Manager for its Meetings and Conventions department. The Meetings Manager manages, organizes, develops and executes meetings and events for the association.

Responsibilities:

• Provides overall logistical management for all Education meetings including creating meeting specifications sheets to include budget management, food and beverage, audio visual and housing requirements.
• Serves as the liaison to the contracted hotels for the Education department for their programs.
• Compile hotel and venue responses for review in conjunction with the Associate Director.
• Effectively negotiates terms and conditions with event venues, restaurants and partners to meet service expectations and ensures appropriate expense management.
• Develops and maintains project plan and calendar of educational meetings and offerings.
• Works with the Education program managers to provide meeting information in a timely manner for onsite delivery of their events.
• Monitors timeline and fulfillment of deliverables for sponsorships for various meetings to include the Annual and Winter Conventions. Assist with ordering of other onsite deliverables as needed.
• Plans, coordinates and implements special events for other meetings, conferences and special projects. Handles acquiring locations for requested off-site dinners and miscellaneous special events.
• Creates and maintains financial event reporting documents for the department and submits invoices to accounting. Processes registration cancellations and submits refund request to be approved and processed.
• Supports the department by responding to general customer service inquiries that come to the meetings mailbox. Communicate with members on general membership and registration inquiries.
• Manages onsite registration at the Annual and Winter conventions in conjunction with outsourced vendor and direction of the Associate Director. Duties include overseeing registration vendors and temporary staff hired, train temporary personnel on requirements for on-site duties.
• Manages the registration database to ensure members are registered correctly and communicates any discrepancies.
• Organize and manage shipping and manifest for the Annual and Winter conventions with assistance from the office manager.
• Other duties as assigned by Senior Director, Meetings and Sales.

Qualifications

• Bachelor’s degree. Prior Association experience preferred.
• 3-5 years’ experience in meeting planning and event execution. 
• Certified Meeting Professional (CMP) preferred, but not required.
• Strong organizational and communications skills.
• Must be highly organized, detail-oriented, have superior time management skills, multi-tasking abilities and work well in a team setting.
• Good project management and budget management skills. 
• Good decision-making skills and the ability to complete projects independently.
• Excellent interpersonal skills with a high level of professionalism and the ability to maintain composure always.
• Fantastic customer service skills and high expectations for quality.
• Proficiency in MS Office Suite products.

Salary Range: $63,400-$76,000

Benefits and Perks for Working with AAJ:

• Hybrid work schedule, onsite Tuesday through Thursday and 100% remote work for the month of August (for most employees)
• Comprehensive health insurance which includes, medical, dental, vision, life, disability, flexible spending account (FSA), and 401K with an employer match
• Generous paid leave (e.g., vacation, sick, personal, parental), 11 federal holidays, and paid time off between Christmas and New Years
• Subsidized metro transit and/or parking benefits
• Professional development opportunities
• Company social events
• Office conveniently located ½ block from Gallery Place/Chinatown metro station in downtown Washington, DC

AAJ is an Equal Opportunity Employer. No phone calls please!