Senior Grants Manager

Job Description

The mission of the Boston Public Health Commission (BPHC) is to protect, preserve, and promote the health and well-being of all Boston residents, particularly the most vulnerable. The BPHC envisions a thriving Boston where all residents live healthy, fulfilling lives free of racism, poverty, violence, and other systems of oppression. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of antiracism and advance racial equity and justice through each of our bureaus, programs, and offices.

DUTIES

Under the direction of the Director of Subrecipient Compliance, the Senior Fiscal Manager:

• Provides fiscal management to the following public health (Federal and City) grants, but not limited to:
  • Ryan White Part A and MAI
  • Ending the HIV Epidemic
  • Education and Community Engagement
• Maintains the fiscal integrity of assigned federal and/or city funded programs such as, Ryan White Part A Program, Ryan White/DPH Dental Program, Ending the HIV Epidemic Program, and Education & Outreach Program.

In conjunction with the Director of Subrecipient Compliance, the Senior Fiscal Manager maintains program financial records including budgets, purchases, billing, and all grant related materials:

• Supervises and assists the budgeting and contracting process.
• Processes city funded agencies and grant funded subrecipients budget revisions.
• Monitors expenditures of subawards/subcontracts.
• Responsible for opening, approving, closing, and maintaining all purchase orders in ReQlogic for all subrecipient and agency funded programs.
• Works with IDB Fiscal Coordinators to create, track, and process contracts, budget revisions and invoices in a timely manner.
• Works with Procure to Pay office to ensure monthly invoices from subrecipients and funded agencies are reviewed, approved, and submitted for payment in a timely manner.
• Implements subrecipients and funded agencies fiscal monitoring practices based on the National Monitoring Standards and BPHC fiscal policies.
• Manages and ensures the thoroughness of all subrecipient site visits per the National Monitoring Standards.
• Presents grant and city fiscal compliance materials to grant awardee and city funded agencies at annual provider orientation.
• Provides ongoing guidance to subrecipients and city funded agencies to ensure allowable spending to federal and city funding.
• Responsible for managing the reconciliation process for funded programs.
• Maintains subrecipient records ensuring they are readily available for review and audit.
• Coordinates with BA and Director of Subrecipient Compliance to ensure accounting project and grant budgets are current, accurate, and properly maintained in the accounting system.
• In collaboration with the Director of Subrecipient Compliance, prepares all fiscal and administrative materials for federal grant application and for subrecipients/agencies grant proposals.
• Ensures satisfactory fiscal and administrative reporting to all funders.
• Prepares regular and periodic reports as needed by directors to review program activities and finances.
• Serves as liaison to Finance Office and Grants Office.
• Supervises Fiscal Coordinators.
• Trains new and current staff in fiscal processes and procedures.
• Works in a confidential capacity with the Director of Subrecipient Compliance.
• Operates independently.
• Provides backup coverage to the Director of Subrecipient Compliance for vacation coverage or assistance during high volume times.
• Performs other duties as required.

Minimum Qualifications

• BA/BS in pertinent field required; Masters preferred.
• 5 years business experience and 3 years relevant (grant management, budgeting, contracting, billing, accounts payable/receivable), supervisory experience required.
• Prior experience working with city/municipal agencies a plus.
• Ability to perform work with accuracy; must be competent with numbers and very organized.
• Must be computer literate, including knowledge of various types of databases, spreadsheet and word processing (MS Word, Excel, etc.), software for budget, contract development and processing.
• Proficiency in excel is required.
• Ability to: write clear, concise reports, and to follow and give written and oral instructions in a precise, understandable manner.
• Ability to: understand, explain, apply the laws, rules, regulations, policies, procedures of unit activities; supervise, including planning and assigning work; evaluating and motivating staff; determining the need for disciplinary action; either recommending/initiating disciplinary action; establish rapport w/ others; maintain harmonious working relationships w/ others.
• Advanced experience with and knowledge of local community agencies and health care providers is a plus.
• Exceptional organizational skills with the ability to develop timelines and meet deadlines.
• Demonstrated cultural competence with diverse ethnic, cultural and socio-economic groups.
• Excellent interpersonal skills and ability to communicate effectively.
• Bilingual and/or bicultural applicants are encouraged to apply.

Additional Information

City of Boston Residency Required, A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for., Any position that requires an advanced degree will be subject to education verification, The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply

Union Status

Non-Union

Job Grade

SAL

Pay Range

$75,000 to $80,000 annually

Shift

35 hours per week.

9AM to 5PM; Monday to Friday.