Administrative Assistant

ABOUT UUCB

The mission of the Unitarian Universalist Church of Berkeley is to create loving community, inspire spiritual growth, and encourage lives of integrity, joy, and service. We are a welcoming and vibrant congregation, joyously supporting spiritual development guided by individual faith, reason, and conscience. We are committed to serving one another, the church community, the community at large, and the global community. We foster a spirit of generosity and trust that encourages care for our church home and affirms diversity and relationships consistent with Unitarian Universalist principles.

SUMMARY

The administrative assistant provides crucial support to the UUCB office by managing the calendar, handling correspondence, organizing files, answering phones and emails, and responding to questions, while also ensuring the smooth operation of daily office tasks.

Status: 20 hours/week, Non-exempt

Hours: Flexible, with Tuesday and Thursday in-office days

Salary: $27.55/hr

Reports to: Operations Director

Directly supervises: N/A

Benefits: Health, dental, retirement (subject to eligibility requirements)

ESSENTIAL FUNCTIONS

• Coordinates with administrative staff to answer phones and emails; routing verbal, postal, and electronic communication to appropriate staff and lay leadership.
• Provides general administrative functions for the Operations Director, including maintaining hard copy and digital files.
• Supports Programs and Membership staff with administrative tasks such as:
  • Maintains online UUCB calendar for staff needs & scheduling resources
  • Assists with updates to the website and weekly and monthly newsletters.
  • Manages subscriptions, group email lists, shared drives, and user access requests as needed.
• Performs basic IT assistance to staff and members, including virtual meetings, data entry, and reporting from various systems.

Other Responsibilities

• Submits accurate reports & record of time worked.
  • Attends core staff meetings and other meetings as necessary.
  • Attends trainings as requested.
  • Meets standards of confidentiality and complies with organizational policies and procedures.
  • Contributes to ensuring safety and security of buildings and grounds, reporting suspicious activities and potential safety issues to supervisor
  • Follows all health, safety, and emergency procedures

Physical Requirements

Ability to move freely in and around the Church campus, easily use phone, computer, and other office equipment; maintain files; lift boxes and other materials of up to 25 pounds.

Core Competencies

Integrity and Trust: Is trustworthy; practices honest and transparent communication; keeps confidences; is reliable

Initiative: Addresses issues as they arise and alerts supervisor as necessary with minimal supervision

Time Management: Appropriately balances priorities and completes tasks on time.

Technical Expertise: Demonstrates the technical skills required to proficiently execute the essential functions of the job or is willing to acquire necessary skills

Qualifications:

• 2 years as Administrative Assistant, Office Manager, or similar position
• Expertise in computer applications like Microsoft Office, database programs, e-mail list & group management, cloud solutions, etc.
• Excellent written and verbal communication skills, organizational skills, and time management skills.
• Compliance with requirements of Safe Congregation Policy prior to active employment including a background check.
• Read, speak, and follow oral and written directions in English

TO APPLY:

UUCB is an equal opportunity employer, and encourages candidates from historically underrepresented communities to apply. We are committed to a collaborative work environment that supports, inspires, and respects all individuals and provides employees with an environment free of discrimination and harassment. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected class.

Please submit your resume and cover letter via email and specify Administrative Assistant in the subject line of your response.

We are committed to developing a diverse and talented staff team. If you are excited about this role, but unsure whether you meet 100% of the requirements, we encourage you to apply.