Finance & Operations Coordinator (P/T)

Reports to: Director of Finance

Status: Part-time

Department: Operations

The Organization

The Alliance for a Better Community is advancing social, economic, and racial equity and justice for the Latino/a community and the Los Angeles region through power-building and policy advocacy. Our vision is to ensure a vibrant Los Angeles region where Latinos fully participate in, contribute to, and benefit from a prosperous, multi-ethnic community in which families enjoy:

• Full and meaningful participation in civic and economic arenas
• Full access to high-performing schools and increased opportunities to attend college
• Quality healthcare and
• Safe, affordable housing

Position Summary

Alliance for a Better Community seeks a part-time Finance and Operations Coordinator who reports to the Director of Finance and supports the ABC team. This position supports finance, office operations, and ABC’s team, as well as meeting, event, and board coordination. This is a hybrid position, 20 hours per week. There will be additional hours from January to March 2025 (up to 35 hours per week), and then the position will return to part-time (20 hours per week).

Responsibilities

Finance

• Support bookkeeping functions: compile expense documentation and credit card receipts; make bank deposits
• Manage vendors via BILL (invite vendors, ensure W-9s are collected, troubleshoot any payment/connection issues)
• Enter all invoices in BILL
• Assist with document preparation for vendor payments
• Communicate with vendors to support electronic payments and collect W-9s
• Create and submit the Executive Director’s reimbursement requests monthly
• Support monthly staff reimbursement process
• Draft funder invoices and MOUs
• Support data entry and logistics for prospects and donors, facilitating payments to sub-grantors
• Update all grant documents routinely
• Assist in creating grant templates for the team

Office and Staff Support

• Ensure the office is stocked, organized, and tidy; maintain supplies within the provided budget.
• Support new employee onboarding and orientation processes
• Keep office and administrative training manuals up to date
• Maintain physical and digital filing systems and records
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.).
• Assist in basic IT troubleshooting: WiFi, printers, phone systems, and equipment.
• Maintain physical and digital office filing systems per record retention policy.
• Serve as the primary point of contact for office phone and visitors

Meeting, Event, and Board Support

• Make travel arrangements for conferences and events
• Coordinate team meetings and team-building activities
• Support internal and external event logistics: reserve venue or meeting space, issue calendar invitations, place catering orders, coordinate setup and IT, and other tasks as needed
• Support all meeting and event logistics (agendas, catering, setup), including monthly Team meetings
• Support Board of Directors (BoD) meetings, including maintaining the agenda, distributing documents, assembling the Board Packet, issuing calendar invitations to BoDs and staff, and all onsite logistics.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice.

Qualifications

• All staff members must exemplify the values of ABC
• A commitment to the mission and goals of ABC and a demonstrated commitment to the advancement of the Latino/a community
• Education: High school diploma (or GED equivalent)
• Experience: 1-2 years of administrative experience preferred

Skills:

• Strong organizational and time management skills
• Proactive, detail-oriented, and solution-driven in approach
• Flexibility and willingness to assist in varied projects
• Proficiency with Google Workspace

Collaboration:

• Able to work within a team environment and lead collaborative efforts to accomplish collective goals and objectives. Must maintain positive working relationships with organizational leadership and staff to meet collective goals

Organizational Skills:

• Good project management and multi-tasking skills and the ability to prioritize work effectively

Communications Skills:

• Good interpersonal, verbal, and written communication skills. Preference for bilingual candidates (Spanish & English)

Compensation

20 hours per week; $24-$32/hr, depending on experience

Additional Hours: January 2025 - March 2025

Workload and Physical Demands

An employee must meet the physical demands described here to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing this position, the employee is regularly required to operate a personal computer for up to 8 hours a day and talk on the telephone or webcam for multiple hours per day. The employee is occasionally required to support outdoor events and to lift or move up to 50 pounds.

Because this position requires direct interactions with others, the employee must be fully vaccinated against COVID-19, although reasonable accommodation requests will be considered.

Equal Opportunity Employer

Alliance for a Better Community (ABC) is an equal-opportunity employer that values diversity. Our policy ensures that all individuals are treated equally regardless of age, color, disability, gender, marital status, national origin, religion, sexual orientation, expression, gender identity, veteran, or other protected status. All are given every opportunity to succeed.

To Apply Please:

Please email your cover letter and resume to wwconsulting.william@gmail.com with “FINANCE AND OPERATIONS COORDINATOR” in the Subject. A cover letter is required.