Grants Manager - Fiscal

I. Title: Grants Manager - Fiscal

II. Reports to: Grants Director

III. Purpose: Monitor the fiscal recordkeeping and management of ICASA member centers. Provide technical assistance to new and developing ICASA centers in the areas of accounting, budgeting, and fiscal management.

IV. Classification: Exempt

PERFORMANCE RESPONSIBILITIES

Conduct fiscal on-site visits to ICASA grantees to monitor fiscal compliance with ICASA, state, federal and other requirements. Prepare all follow-up reports to each center receiving a site visit.

Provide technical assistance to ICASA centers in the areas of accounting, budgeting, and fiscal management, as well as state or federally required fiscal and tax related reporting.

Stay abreast of Government Accountability and Transparency Act (GATA), Office of Management and Budget's (OMB) Uniform Administrative Requirements and other applicable guidance as it relates to subgrantees.

Staff Contracts Review Committee meetings. Provide information to the Committee for their evaluation of grantees’ compliance with ICASA contracts as well as with relevant state and federal laws. Follow-up on Committee recommendations and decisions.

Provide instruction on completing applications for funding at any ICASA technical assistance workshop for funding. Provide assistance to applicants throughout the application process in completion of the budget section of the application.

Read and evaluate all funding applications submitted by ICASA grantees. Prepare summaries of applications for Contracts Review Committee.

Staff the annual funding application and allocation process conducted by the Contracts Review Committee. Prepare information for the Committee and the Director of Finance regarding funds available for allocation, including new funds, unspent funds, and unallocated funds. Suggest subcontracts allocation strategies to Contracts Review Committee.

In accordance with ICASA’s Policies and Procedures, review and approve grantees’ final fiscal year budgets and budget revisions.

Prepare and monitor all funding contracts with grantees.

Review grantees’ monthly reimbursement reports for compliance and allowability of costs incurred.

Review audit reports submitted by grantees. Follow up with any center, whose audit report identifies any non-compliance and provide a report to Contracts Review Committee.

Prepare funding reports, spreadsheets/charts and other materials as needed for ICASA’s funders, legislative education, grant proposals or other purposes.

Perform other duties as may be necessary or assigned by the Grants Director or Chief Executive Officer.

Adhere to the philosophy and policies of the Illinois Coalition Against Sexual Assault.

QUALIFICATIONS

Education: Bachelor's Degree with emphasis in Business Administration, Public Administration, Finance, or Accounting or equivalent experience in fiscal matters

Experience: Minimum of three years’ experience as a bookkeeper, or least one year’s experience in budgeting, fiscal management, or auditing; and at least one year’s experience of accounting with computer software (including Microsoft Excel).

Job Knowledge: Ability to monitor accounting and fiscal management of all member centers. Excellent writing skills and oral communication skills in order to provide training and technical assistance to centers in the areas of accounting, budgeting, and fiscal management. Proficiency in Microsoft Excel, time management skills, high level of accuracy and attention to details are essential. Be familiar with sexual assault issues from a feminist perspective.

Other Requirements: Ability to travel; have own means of transportation. Overnight travel required. The accepted candidate will be expected to complete ICASA’s 40-hour training requirement.

BENEFITS:

Insurance

Includes medical, dental, disability and life insurance. ICASA does not pay for medical insurance for an employee's dependent(s).

ICASA administers supplemental insurance plans for its employees (AFLAC). Participation in the plans is voluntary. One plan includes accident, hospital confinement and cancer coverage. Payments to this plan are pre-tax premiums. Another plan includes life insurance coverage. Payments to this plan are after-tax premiums.

Retirement Plan

SEPP – ICASA provides a retirement plan for its employees. The vesting time for an ICASA employee to earn the benefit of the retirement plan is eighteen months. The employee will become eligible at a given date within the calendar year and benefits will be contributed for that entire year.ICASA’s payment into the employee’s retirement plan is based on the employee’s annual salary.

403(b) – ICASA offers to administer a 403(b) retirement plan for its employees. ICASA will withhold pay from the employees’ paycheck as determined by the employee and send such pay to the designated investor.

Health Related Leave

Health Related Leave is accrued at a rate of 8 hours per month and may accrue up to 45 days of leave time.

Vacation

Full time employees will accrue vacation days as follows:

0-2nd anniversary 15 days

2nd – 5th anniversary 20 days

5th – 10th anniversary 25 days

10th anniversary and beyond 30 days

Earned vacation will be credited to employees on a monthly basis.

Holidays/Optional Holidays/Personal Leave

ICASA provides employees with 15 standard holidays. In addition, you will receive two optional holidays and three personal days per calendar year.