Executive Assistant to the CEO

Full Time, 12 Month, Role Level 2

Reports To: Chief Executive Officer

Supervisory Responsibilities: No

Who We Are:

YouthBuild Philadelphia Charter School is a tuition-free, public charter high school, with a singular focus on supporting youth aged 17-20 who have been pushed out of traditional schools. During our 1-year alternative program, YouthBuild facilitates a warm, loving culture that uses a variety of structures to build community, such as a restorative-justice approach to discipline, weekly community meetings, and school-wide service projects. Students are empowered to attain their high school diploma and vocational certifications, while receiving unconditional support by the staff around them. At YouthBuild, we work intentionally to disrupt the cycle of poverty and support our students to achieve post-secondary success (4-year college, 2-year college, vocational training program, or liveable wage job). Visit https://www.youthbuildphilly.org/ to learn more.

The Opportunity:

YouthBuild Philadelphia is seeking an executive assistant to support CEO Le’Yondo Dunn in leading the organization with vision and efficiency. This is an exciting opportunity to work alongside a dynamic and mission-driven leader, a committed Board of Trustees, and a passionate team dedicated to transforming the lives of young people in Philadelphia. If you thrive in fast-paced environments, enjoy problem-solving, and excel at managing multiple priorities with professionalism and discretion, this role is for you. As the executive assistant, you will play a critical role in ensuring that the CEO’s time is focused on the highest-impact work by handling administrative and operational tasks, managing communications, and providing strategic support. This is not just a scheduling role—it is an opportunity to be a trusted partner, anticipating needs, streamlining processes, and contributing to a collaborative and inspiring work environment where great leadership and big ideas drive real change.

Who You Are:

You are/have…

• A bachelor’s degree from an accredited college or university preferred
• A minimum of 3-5 years of administrative work experience (education and/or non-profit experience preferred)
• Superb organizational, project management, self-management, and problem-solving skills
• A master of execution – you anticipate needs, create structure out of chaos, and ensure the CEO’s time is focused on strategic priorities.
• Detail-oriented and resourceful – you catch what others miss, solve problems before they arise, and create seamless systems that support the CEO.
• Exceptional communication skills, including writing, editing, and preparing executive-level materials.
• Ability to exercise judgment and discretion, handling sensitive matters professionally.
• Proficiency in Microsoft Office, Google Suite, and project management tools.
• Deep alignment with YouthBuild’s mission and commitment to educational equity.
• Ability to work occasional evenings and weekends

What You’ll Do:

You will…

Executive Support + Operations:

• Serve as the CEO’s right hand, ensuring their time and energy are focused on the highest-priority work.
• Manage the CEO’s calendar, scheduling, and time optimization, ensuring seamless coordination of meetings, travel, and engagements.
• Oversee logistics and project management for executive-level meetings, including leadership team meetings, all-staff meetings, and funder visits.
• Prepare the CEO for meetings with briefing materials, agendas, and post-meeting follow-ups.
• Draft and edit executive communications, presentations, and reports.
• Coordinate invoicing, expense reports, reimbursements, and travel for the CEO.
• Act as a point of contact for key internal and external stakeholders, ensuring effective communication and relationship management.
• Research, prioritize, and follow up on high-priority issues, determining appropriate courses of action or responses.
• Maintain organized records, systems, and workflows to ensure executive operations run efficiently.
• Provide occasional support for personal tasks to enable the CEO to focus on organizational priorities.

Board of Trustees Support:

• Schedule all Board and committee meetings, ensuring materials are prepared and distributed in advance.
• Draft, edit, and distribute meeting agendas, reports, and minutes in collaboration with the CEO and Board Chair.
• Support board governance by ensuring compliance with bylaws and maintaining organized records.
• Assist in coordinating Board member recruitment, onboarding, and engagement.
• Manage logistics for Board retreats, special events, and governance activities.
• Serve as a liaison between the CEO and Board of Trustees, ensuring clear communication and responsiveness to key matters.

What We Offer You:

• Generous time off
• Medical, dental, and vision insurance
• Flexible spending accounts
• 401(k) savings plan with an employer match
• Employer-paid life insurance, short-term disability, and long-term disability
• Educational assistance and professional development opportunities to enhance skills and career growth
• Supportive and collaborative work environment, strong community support and involvement

Salary Range:

New YouthBuild staff can expect a starting salary of between $50,000-$60,000 based on years of experience, education, and certifications, if applicable.

Applicants will have the opportunity to discuss our employee total rewards package and additional benefits during the application process.

Executive Assistant to the CEO Key Dates:

2/26/2025 - Priority consideration application deadline

3/17/2025 - Desired employee start date

APPLY HERE VIA PAYLOCITY

This job description in no way states or implies that these are the only duties to be performed by this employee.

All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, medical condition, veteran status, or any other basis as protected by federal, state, or local law.