Compensation and Data Administrator

Reporting to the Senior Manager, Total Rewards in the Office of People and Culture (OPC), the Compensation and Data Administrator manages the Museum’s biweekly payroll and connects all OPC and Accounting/Payroll/Finance functions as the liaison among these areas. The Administrator is the OPC’s point person for all HRIS matters, responsible for all data integrity and reporting functions with regard to the Museum’s workforce.

Responsibilities and Duties:

Payroll Administration (30%)

• Design, document and implement procedures to streamline payroll processes
• Prepare and analyze all Museum staff hours for the complex bi-weekly payroll for union and non-union staff, ensuring timely and accurate processing
• Process payroll activities relating to new hires, annual/merit/union increases, bonuses, promotions, leaves of absences, transfers, and terminations; research and resolve all payroll-related issues
• Manage monthly union dues, initiation fees and annual union increases as well as retroactive pay and dues, when necessary
• Ensure compliance with Federal, State and local payroll, wage and hour laws

Compensation/Salary Administration/Budgeting (20%)

• Oversee implementation and adherence to the Museum’s compensation philosophy
• With OPC colleagues, review job descriptions to determine appropriate (i) FLSA classification, (ii) pay grade and (ii) salary range
• Prepare and finalize annual salary increase schedules for OPC and Finance
• Prepare data for and conduct periodic compensation surveys
• Help prepare the annual OPC budget
• Process OPC invoices (e.g., union dues, recruiting agencies, NYS unemployment quarterly billing)

HRIS Administration (50%)

• Serve as the key administrator for OPC’s HRIS
• Be the central POC with our HRIS vendor to ensure all issues and requests are detailed, prioritized, communicated, and tracked
• In collaboration with Museum’s Technology Division, serve as OPC’s project manager for system implementation, additional modules and add-on features; lead OPC involvement in system upgrades, process and workflow management, testing and license and agreement changes
• Provide support and training for managers and employees; create and teach training sessions for newly launched modules and features
• Create, manage, and troubleshoot the HRIS with regard to all workforce profiles relating to the employee life cycle from recruitment through termination
• Generate reports from the HRIS as needed for OPC, Finance, managers, and union and governmental reporting (e.g., EEOC); reconcile benefits such as employee/employer retirement contributions; manage periodic audits (e.g. Workers Comp, annual leave carryover, HR records, union requirements)
• Stay informed about trends and developments in HRIS technology and vendors

Qualifications and Skills:

• 5-8 years of work experience in an HR capacity preferred; minimum of 3-5 years of HRIS experience; experience in working in a cultural and unionized environment is preferred
• Strong knowledge of and experience with labor and payroll laws
• Experience with related systems and applications such as HRIS/Payroll systems, MS 365 and Office, social media, Concur (Accounts Payable), Asana
• Able to manage multiple priorities in a fast-paced and deadline-driven environment while maintaining accuracy and a high level of attention to detail
• Able to operate independently and work with limited direction and supervision
• Strong organizational, analytical, communication, writing, technical, and research skills
• Bachelor’s Degree in Business, Accounting, or Human Resources Management, or comparable related experience
• Collegiality and good interpersonal skills; appropriate sense of humor a plus

Compensation & Benefits:

• Salary range: $75K - $85K per annum, commensurate with experience
• Medical, Dental, Vision, 403(B) elections
• Generous Paid Time Off benefits
• Commuter benefits - parking and mass transit
• Admission to world-renowned museums across the city and nationally
• Pet insurance and discounted membership for Citibike

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role.

About the Whitney:

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

EEO Statement:

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.