Manager, Billing & Reporting

Organization Summary

The LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.

Mission

The primary mission of the LA Conservation Corps is to provide at-risk young adults with opportunities for success through job skills training, education and work experience with an emphasis on conservation and service projects that benefit the community.

Position Summary

The Los Angeles Conservation Corps’ Finance Grants Management team is responsible for the financial transactions for grants and contracts billing, receivables collections, grant budget tracking and reporting, grant fiscal compliance and close-out reporting.

Reporting to the CFO, the Manager, Grants Billing and Reporting is responsible for the oversight of the Corps’ grant and contract invoicing and reporting, collections, budget tracking, and budget modifications. The position interfaces externally with government and private funders to ensure accurate and timely invoicing and smooth monitoring visits, collaborates with program personnel to ensure optimal grant financial performance, and engages with the accounting and payroll teams to ensure that financial objectives are met. Qualified candidates must have a minimum of two years of experience managing a grants invoicing team in a non-profit environment and be comfortable working in a demanding job that requires a high degree of accuracy and attention to detail. Other job-related duties may be assigned, as needed.

Essential Responsibilities

• Provides active leadership, guidance, training, and coordination of finance grant management resources to meet invoice and reporting deadlines, to maintain optimal utilization and productivity, and to ensure consistent receivables cash flow.
• Participates in the monthly financial close by overseeing the unbilled revenue accrual process, the management of the invoice support documentation process with AP and Payroll resources, and the coordination of grant-related expense reclassifications with Program staff, AP, and the payroll department.
• Acts as liaison with funders and financial monitors and responds to inquiries to provide financial information and supporting documentation.
• Responsible for overseeing grants with complex billing and reporting requirements to ensure fiscal compliance and optimal grant performance.
• Monitors aging receivables and performs outreach to funders to resolve barriers to prompt receivables payments.
• Reviews, approves, and performs quality assurance of invoicing and reporting to ensure compliance to GAAP, Uniform Guidance Title 2 CFR 200, funder specific regulations and requirements, and the Corp’s internal controls.
• Coordinates new grant implementation meetings with Program, Administrative, and Compliance staff to ensure that billing, support documentation, and financial reporting requirements, as codified in the grant contract language, are congruent with the Corps’ internal systems capabilities.
• Collaborates with Program Directors and Managers on grant management and reporting activities to maximize organizational efficiency and effectiveness.
• Supports the continued development, implementation, and maintenance of billing systems and processes to ensure integrity of internal policies and efficient execution.
• Provides accurate and timely financial reports and cash flow forecasts to management for decision-making purposes. Prepares regular reports on grant billing activities and provides updates on the status of unbilled receivables inventory.
• Supervises and directs the work of staff, assists in mentoring and training and job evaluations.
• Assists with improving data systems for grant performance reporting and invoicing that are effective in reducing errors and increasing productivity.
• Provides leadership in strengthening internal communications with staff at all levels throughout the organization; creates and promotes a positive and supportive work environment.
• Hires, trains, and supervises Finance Grant Management personnel.
• Performs other duties as needed.

Please note that this job description is not designed to cover or contact a comprehensive listing of activities, duties and/or responsibilities that may be required of the employee for this job. Duties responsibilities and activities may change at any time and without notice.

Due to the organization’s response to the COVID-19 pandemic, your essential functions and responsibilities may change to accommodate the needs of the program and to stay in compliance with CDC and the County of LA Public Health Department requirements.

Minimum Requirements/Qualifications

• Demonstrate proficiency in the areas of budget development/management, cost projections and reporting requirements.
• Demonstrate excellent analytical skills; characterized by identifying, assimilating and comprehending the critical elements of various situations, and extracting and interpreting the implications of courses of action.
• Demonstrate excellent communication and presentation skills (verbal and written); characterized by actively listening and ensuring respectful two-way communication.
• Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.
• Demonstrate strong time management skills and a high level of attention to detail.
• Demonstrate a high level of accountability, responsibility, and dependability.
• Demonstrate teamwork through cooperation and collaboration with others.
• Demonstrate a positive attitude, self-discipline and self-awareness.
• Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.
• Ability to accept, direct and perform responsibilities and assigned tasks as a project team member in support of the overall project.
• Ability to explain policies, procedures, directions and represent the Corps’ philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management, and the public.
• Ability to structure tasks, establish priorities and set goals.
• Ability to effectively perform the physical requirements of the job, as well as train others.
• Ability to effectively provide presentations, work demonstrations, and instruction to others to promote and establish of culture of safety.
• Ability to balance competing priorities and multiple stakeholders.
• Ability to work independently.
• Advanced level of computer skills (Microsoft Office environment) including Excel, Word, PowerPoint, software and Internet research.
• High level of interpersonal skills, integrity and the ability to keep information confidential.
• Uses good judgment and evaluates alternatives in the achievement of quality outcomes.
• Results-/Solution-oriented; flexible.
• Passion for the Corps and ability to articulate its mission.

Required Education And Experience

• Bachelor’s degree in finance or accounting.
• Three years minimum experience in non-profit finance and accounting in a managerial capacity and working with contracts and grants
• Familiarity with Sage Intacct accounting software desirable
• Advanced financial and management reporting skills
• Familiarity with various federal, state, county, and city grant financial requirements and systems desirable
• Demonstrate knowledge and understanding of proper accounting treatment for accounts receivable transactions and activities.
• Highly organized with ability to manage multiple priorities and deliver assignments on time.

Other Duties and Requirements

• Must be COVID-19 vaccinated and be able to provide supporting documentation.
• May be required to adjust work schedule to work earlier/later hours and/or weekends to accommodate the need of the projects.
• Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility).
• Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment.
• California Class C Driver’s License, validation of driving record for commercial policy insurability per the requirements of the state of California.
• Occasional use of private vehicle for company purposes; validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the State of California. Mileage will be reimbursed at the Internal Revenue Service (IRS) standard mileage rate.
• Reference checks will be conducted; employment is contingent upon receipt of acceptable references.

Salary and Benefits

• Salary $75,998.13 - $99,020.38 annually (reflects the entire salary range). A starting salary higher than $75,998.13 per year is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale (hourly rate range).
• Medical, Dental, Vision Benefits with 93% employer coverage of costs for employee and 79% coverage for additional family members.
• 3 weeks of vacation accrued per year; 11 paid Holidays and 80 hours of sick time accrued per year.
• 401k retirement plan with match of up to 3%.

External Application Procedure

Upload cover letter and resume. The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States.

AA/EEO Statement

It is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations, job sites, and facilities, and to provide equal employment opportunities for all applicants and employees in recruiting, hiring, placement, training, compensation and benefits, promotion, transfer, and termination.

LA Conservation Corps

Equal Opportunity Employer

www.lacorps.org