Program Coordinator – Fiscal Sponsorship

Reports to: Senior Director– Fiscal Sponsorship & Infrastructure

Location: Remote, US (job must be performed within the United States, preferably in the Bay area)

About the Praxis Project

The Praxis Project is a value-driven, national nonprofit organization that seeks to improve health justice through partnerships to build community power and increase authentic collaboration and engagement. Praxis believes strongly that organized communities are critical partners in the struggle to create healthy communities. Praxis works with over 200 diverse grassroots groups across the United States that influence local policy, mobilize communities, and strengthen programs and organizations to improve health, equity, and racial justice. Praxis works to enable local efforts to build communitypower through training, technical assistance, capacity-building, hosting spaces for building relationships and learning, as well as comprehensive fiscal sponsorship. Our capacity-building programming is focused on partnerships that actively advance Praxis’ mission to build healthy communities by transforming the power relationships and structures that affect our lives. For more information, please visit www.thepraxisproject.org.

Position Summary

The Program Coordinator - Fiscal Sponsorship (PCFS) provides holistic administrative and operational support to our fiscal sponsorship team and fiscally sponsored projects (“FSPs,”“projects”). This position reports to the Senior Director - Fiscal Sponsorship & Infrastructure (SDFS). This position will also work closely with and provide support for the Senior Program Coordinator – Fiscal Sponsorship (SPCFS). Praxis provides hands-on, intensive, and partner centered comprehensive fiscal sponsorship and capacity-building support in furtherance of our mission and our overall vision to build community power.

We are seeking candidates with some operational experience at nonprofit, philanthropic, or movement organizations who are highly coachable, motivated, and ready to rapidly gain technical knowledge through on-the-job training and professional development in the niche and dynamic subfield of fiscal sponsorship. Prior experience working with comprehensive (“Model A”) fiscal sponsorship and/or in community organizing or for a social justice movement organization is strongly desired.

Praxis works overwhelmingly with communities of color and constituent-led organizations. Candidates whose lived experiences reflect those of the partners we work with are strongly encouraged to apply.

This is a full-time (40 hours per week), benefits-eligible, exempt position with a work schedule of Monday through Friday. Candidates must be available to work an 8-hour day that includes 9 am-3 pm Pacific Time. Overnight travel is required. For Bay area candidates, in-person monthly team meetings may be expected about 1x per month. The salary range for this position is $24.76 - $32.71 USD per hour, and the final compensation will be based on experience, qualifications, and fair market compensation. A geographical differential may be added after a final offer is confirmed. Praxis uses US national compensation data for comparable work performed in similar industries, and other reputable indices to adjust the cost of living based on geographical location.

Praxis provides regular cost-of-living pay changes and substantial employee benefits beyond salary, taking a holistic approach to setting compensation.

Duties and Responsibilities

FSP relationship coordination (~50%)

• Serve as a central point of contact and liaison between Praxis and our FSPs, acting as a trusted, credible, and consistently supportive partner to project directors, staff, volunteers, constituents, advisory board members, and more.
• Act as “overflow” support and vacation coverage for the SPCFS.
• Maintain responsive and supportive ongoing communication with all projects, answering questions and coordinating input from other staff and/or escalating issues to the SPCFS or SDFS as appropriate.
• Provide scheduling and administrative coordination for check-in meetings with FSPs and other partners while responding to timely needs ad hoc.
• In coordination with the SPCFS, support the SDFS with her administrative needs in relationship management including scheduling, correspondence, and meeting follow-up.
• Support FSP onboarding for new and existing FSPs to our systems and processes in a partner centered and culturally competent manner.
• Coordinate project offboarding through implementation of a spin
• off process(which includes liaison with finance, human resources, and compliance team to transfer assets and liabilities, contact with Praxis counsel for termination agreements and providing resources to help buildout infrastructure for their independent entity).
• In partnership with other staff, identify and implement new systems and technology as needed. Contribute to process documentation and improvement efforts.
• Complete data entry and maintenance in Salesforce to keep our fiscal sponsorship related contacts, records, and notes up to date.
• Other relationship management duties as assigned by the SDFS or delegated by the SPCFS.

Cross-functional support (~40%)

• Support cross-functional Asana workflows for relevant HR, finance, and compliance processes to ensure transparency across teams and serve as a cross-team point person for task follow-up.
• Provide full-cycle contracts administration support, monitoring our contracts workflows and stewarding contract requests from submission to completion.
• Route documents, contracts, and filings to signers using DocuSign or notary services and liaise with our Executive Coordinator to obtain signature approvals.
• Work with compliance service provider to maintain state registrations and annual report filings, conducting follow-up as needed and monitoring our compliance dashboard.
• Work with FSPs to gather information to meet internal and external compliance requirements, including lobbying time and expenditure reporting, and advisory board maintenance.
• Manage and maintain program files in a way that centers transparency and accessibility through up-to-date organization and naming conventions.
• Conduct in-depth note-taking for internal team meetings and external meetings with project leads, funders, contractors, and other external partners. Coordinate action items and follow-up, using Salesforce and/orAsana as needed.
• Maintain up to date fiscalsponsorship inquiries and provide administrative support for the outreach, vetting, and approval processes for new FSPs.
• Other cross-functional duties as assigned by the SDFS or delegated by the SPCFS.

Fiscal sponsorship fieldbuilding (~10%)

• With support from the SDFS,stay up to date on professional standards, laws, regulations, policies, and technology related to fiscal sponsorship, nonprofit operations, and capacity building.
• Engage in professional development and networking to improve the fiscal sponsorship program, helping to represent the program and Praxis at meetings and conferences and as part of coalitions and affinity networks related to this work.
• Attend and present at major field events and conferences including the annual National Network of Fiscal Sponsors National Gathering.

This is not a 100% comprehensive list of all duties and responsibilities that may be assigned.

Qualifications, education, and experience

• A minimum of two years of increasingly responsible work experience in a nonprofit, philanthropic, or social justice movement setting is required. A four-year degree is preferred but not required.

Required skills, knowledge, and abilities

• Demonstrable commitment to social justice and commitment to Praxis’ mission.
• Experience working with organizations advocating for equity and racial justice.
• Exceptional judgement and demonstrated ability to adapt and thrive in rapidly changing situations.
• Strong interpersonal skills,relationship-building ability, and high degree of comfortwith public speaking and facilitation and/or training.
• Outstanding verbal and written communication skills and demonstrated fluency in culturally appropriate, diplomatic, and non-marginalizing communication.
• High level of professional ethics and integrity and the demonstrated ability to maintain confidential information in utmost confidence.
• Fluency with Google and Microsoft Office apps (including high level of functionality in Excel) and other basic office information technology as well as enthusiasm for adopting new systems.

Desired qualifications

• Experience working with comprehensive (“ModelA”) fiscal sponsorship and/or in community organizing or for a social justice movement organization.
• Experience using Asana or other comparable project management software.
• Experience using Salesforce or other comparable relational database.
• Experience in effective conflict management and de-escalation.

Mental and physical demands

• Fast-paced work environment.
• High level of concentration and attention to detail required.
• Time speaking and listening ranges between 25–50%.
• Extended time sitting or standing, while at a computer.
• Leading and participating in remote video and telephone conferences is required.
• Multiple video conferences per day with camera settings and video camera on.
• Occasional travel (up to three times per quarter) including overnight travelis required; each trip potentially being two or more days per trip.
• Extensive interaction and communication with colleagues and strangers, in person and virtual.
• Valid driver’s license,clean driving record,and insurance are required for employees drivingon Praxis business; driving record checks may be required as well.

Equal Opportunity Employer

The Praxis Project is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, religious creed, disability (mental and physical) including, AIDS, and AIDS-related conditions, medical condition (including cancer and genetic characteristics), genetic information, age, marital status, sexual orientation, military and veteran status, or any other characteristic protected by federal, state, or local law.

Praxis participates in I-9 and E-Verify. You must prove you are legally authorized to work in the United States, and this role may require a background check.

The Praxis Project will endeavor to make reasonable accommodations to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on Praxis operations. Please submit reasonable accommodation requests to people@thepraxisproject.org.

Required Training

Praxis is committed to fostering a safe and welcoming work environment. All Praxis employees are required to complete training on preventing harassment and discrimination, managing bias, and creating an inclusive workplace on an annual basis. Ongoing training may be assigned for professional development

purposes.

Benefits

Praxis offers a very competitive full-time benefits package, including employer-sponsored health, dental, and vision insurance, paid sick leave, paid vacation(15 days in year one of employment), 15+ paid holidays per year, flexible spending accounts, a 401k retirement plan with 6% employer match (immediately vested), reimbursement for cell phone and wireless internet usage as well as wellness costs, regular cost-of-living pay adjustments, and more.