Fundraising Events Coordinator

Summary: The Fundraising Events Coordinator is responsible for supporting the success of City Park Conservancy’s fundraising, cultivation and community awareness events, along with overseeing sponsorship solicitation, cultivation, and tracking and fulfillment for those events. Under the direction of the Fundraising Events Manager, this role assists in coordinating fundraising and cultivation events in collaboration with staff, committee chairs, and volunteer leadership. Supports plans to identify, cultivate, solicit, and recognize event underwriters/sponsors and other event participants and provides staff support for relevant committees. Supports event logistics, vendor load-in and load-out, and supply procurement. The position also supports donor stewardship activities and builds relationships and familiarity with the community of supporters and partners.

Essential Duties and Responsibilities: Other duties may be assigned.

Fundraising and Events Administration (60%)

• In collaboration with the Fundraising Events Manager, coordinate fundraising event sponsorship solicitations, tracking pledges, recognition fulfillment, corporate support, and tickets sales along with park-wide event sponsor solicitation lists and calendar with direct accountability for goals set forth in the annual budget and strategic plan
• Support event sponsorship campaigns, including direct mail, e-campaigns and personalized solicitations, including timeline, list development, communication strategies, and compelling material development, including mail briefs for each solicitation campaign, seeking content, input, and overall objectives and strategy on copy, mail segment(s), and art from development and communications team
• Coordinates solicitation, tracking, processing and keeps accurate records of event donation needs, including raffle, restaurant, auction, sponsor, and invitation lists
• Maintain accuracy of donor tracking systems related to event sponsors, ticket sales, in-kind gifts, and prospective donors
• Report on outcomes of fundraising event programs on a regular basis, including event sponsorships, ticket sales, auction, and in-kind gifts
• Assist Fundraising Events Manager in planning and implementation of cultivation events, including guest list creation, invite solicitation, tracking, check-in, and donor experience
• Supports research, identification, cultivation, and solicitation of new and existing donors for enhanced or increased partnership opportunities to support fundraising events in collaboration with the Development Team
• Process gifts and acknowledgement letters, ensuring proper fiscal procedures and reporting
• Develop and maintain event website pages, including up to date donor recognition listings and fulfillment
• Coordinates retention and growth strategy for event donors, as part of an overarching moves management plan, while keeping staff on set timelines, and tracking stewardship moves in Raiser’s Edge
• Ensure a personalized donor experience with a focus on year-over-year growth in the average donation and expansion of current donor list
• Support Fundraising Events Manager in assessing any decline in retention rates and providing strategies for remedying.
• Supports and monitors sophisticated stewardship program that cultivates, acknowledges, engages, and recognizes donors in a timely and appropriate manner through thoughtful and consistent contact to promote life-long giving
• Pursues continuing education and growth in proficiency with Raiser’s Edge Database, event ticketing platform, and CRM systems and in donor relations best practices
• Work with staff and other organization departments to ensure donor data integrity and accurate information input and reporting

On-Site Coordination (30%)

• Supports Fundraising Events Manager in event setups and takedowns, assisting in creating timelines, facilitating vendor relationships, procuring event supplies, auction and registration logistics
• Participate in fundraising and cultivation outreach, projects, and events.
• Support on-site registration at event check-in tables
• Attend fundraising events, approximately 12 times per year, some nights and weekends required

Office Administration (10%)

• Supports office supply, departmental invoice processing, fundraising and membership event support.
• As directed by the Fundraising Events Manager, performs other duties as assigned to support the overall department and organization.

Qualifications and Education Requirements

• Bachelor's degree (B. A.) from four-year college or university; or three years related experience and/or training; or equivalent combination of education and experience.
• Fluent knowledge with Raiser’s Edge or similar platform CRM required; familiarity with online event platforms preferred.
• Knowledge of fundraising information sources, familiar with a variety of the field’s concepts, practices, strategies, procedures, and research techniques for fundraising prospect research
• Excellent interpersonal skills, ability to work easily and effectively with a wide range of people including donors, board members, volunteers, team members, and other nonprofit representatives
• Ability to write in a compelling and concise manner with a keen eye for detail
• Conceptual thinking with the ability to think in terms of abstract ideas and ability to produce a new concept or idea
• Sensitivity to and respect for the privacy rights of donors in all communications

Sustainability Goals

City Park employees must strive to decrease our environmental footprint by continually seeking ways to reduce waste and energy usage, care for natural Park habitat and wildlife, and to serve as models to our patrons to do the same through education and example.

Physical Demands:

The physical demands described here are those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will be required to constantly move from one worksite to another, communicate with others to exchange information, use repetitive motions with the wrists, hands, and/or fingers. The employee will be required to occasionally climb ladders, stairs, and the like, move in different positions to accomplish tasks in various environments including tight and confined spaces, constantly remaining in a stationary position, standing, or sitting for prolonged periods. The employee will constantly assess the accuracy, neatness and thoroughness of the work assigned. The employee may also be required to balance, stoop, kneel, crouch, reach, push, pull, grasp, talk, or hear.

Specific vision abilities required by this job may include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee must be able to perceive sounds at normal speaking levels with or without correction and must have the ability to receive detailed information through oral communication.

The physical demands will require the employee to constantly lift, move, or adjust objects of up to 10 lbs., frequently lift, move or adjust objects of up to 20 lbs., and occasionally lift, move, or adjust objects up to 50 lbs.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, activities take place both indoors and outdoors. The employee is occasionally exposed to outside weather conditions, including extreme heat, extreme cold, wind, and wet and/or humid conditions. The noise level in the work environment is usually normal for an outdoor environment, with occasionally elevated levels of sound during special events that may require the employee to shout to be heard above the ambient noise level.

We offer a competitive benefits package!