Project Coordinator/Assistant

Isaacson, Miller (IM), a national retained executive search firm specializing in leadership recruitment in the civic sector, seeks to hire a Search Coordinator (SeCo) to support one of the Partners for our California office and contribute to the growth of the firm and the conduct of its work. IM offers exciting opportunities for a talented individual who is drawn to the intellectual demands and professional pace of executive recruiting, dedicated to the success of mission-driven organizations, and wishes to have an impact on the caliber and diversity of leadership in organizations that advance the common good.

If you enjoy supporting and keeping a very busy Partner organized and prepared for their daily commitments, as well as project coordination, this is a perfect role for you. The position requires a keen sense of organization and attention to detail, a customer-service approach, and the ability to work collaboratively with a range of people . The coordinator supports and facilitates the work of a team composed of a Partner and collaborating recruiters by providing an administrative structure for all searches. The SeCo serves as the central search point of contact for recruiters, clients, and candidates, and is responsible for all scheduling and logistical planning, information management and production of client deliverables.

The ideal candidate will be collaborative and eager to participate in both team and firm-wide activities and initiatives. They will possess superior interpersonal skills, excellent judgment and discretion, and superb written and oral communication abilities. This individual will need to have strong attention to detail; excellent organizational and project management skills; the ability to assess and adjust priorities in a fast-paced dynamic setting; and the ability to both problem solve and anticipate and address potential issues in advance. Experience with, knowledge of, and a passion for the nonprofit sector is preferred.

This is an exciting opportunity for a driven, thoughtful individual who shares IM’s dedication to the success of mission-driven organizations and who wishes to have a significant impact on the caliber and diversity of leadership within those organizations. Employees of IM enjoy a collaborative, team-oriented environment and are expected to contribute to the culture, cohesion, and overall success of the firm.

ISAACSON, MILLER

Since IM’s founding in 1982, IM has been committed to strengthening and diversifying the leadership of mission-driven organizations. A belief in the power of exceptional leadership and an unwavering commitment to service excellence, integrity, and impact animate the firm. IM enjoys a nearly 80% returning-client rate and completes more than 300 search assignments each year across the entire civic sector. IM has practices in higher education, healthcare and academic medicine, science and technology, PreK-12 education and education improvement, conservation, environment and natural resources, associations, foundations, arts and cultural organizations, human and social service agencies, and advocacy organizations.

IM’s more than 200 staff members share a fundamental commitment to its clients’ missions, motivating them to continue to achieve outstanding results. IM’s work is guided by the following ideals and principles that drive business forward and to which the company is held accountable:

• Diversity, equity, and inclusion.
• Craft excellence.
• Intellectual curiosity.
• Generous collegiality.
• Support of growth opportunities.
• Social impact.
• Transparency.

These core values anchor IM today and the firm’s aspirations for the future. They guide firm strategy, client service, teammate recruitment, day-to-day interactions, and the firm’s and its peoples’ drive for continuous improvement.

For additional information about the firm, please visit www.imsearch.com

THE SEARCH COORDINATOR ROLE

Isaacson, Miller seeks an experienced, organized, detail-oriented, and motivated individual with outstanding communication skills to provide consistently excellent executive administrative support and search administration services. This person will provide logistical and operational support to facilitate all phases of search activities.

KEY RESPONSIBILITIES OF THE SEARCH COORDINATOR

The Search Coordinator serves as the central search point of contact for recruiters, clients, and candidates, and is responsible for all scheduling and logistical planning, information management and production of client deliverables, and maintaining rigorous personal organization and ownership of projects. This position reports to the Partner. Subsequently, the Search Coordinator will be expected to perform the following tasks:

• Provide administrative and logistical structure for searches based on individual search timeline; anticipate organizational needs for all searches; coordinate and manage internal processes; act as central liaison among client, candidate, partner, and team
• Manage complex calendar for the Partner
• Proactively communicate with and prepare the Partner for all upcoming meetings and engagements
• Schedule client meetings and conference calls, as well as candidate videoconferences and in-person/virtual interviews. Provide appropriate materials for each of these meetings.
• Coordinate travel arrangements and internal or external meeting logistics, as needed
• Manage production and dissemination of client meeting materials in electronic or paper formats
• Reconcile and track Partner and candidate expenses
• Ensure accurate information is entered into internal database and shared drive in a timely manner; manage the web application process
• Preserve confidentiality of applicable materials and communications
• Participate in firm meetings and committees, as well as team-specific meetings

THE SUCCESSFUL CANDIDATE | QUALIFICATIONS AND CHARACTERISTICS

IM seeks Search Coordinator candidates who are drawn to the firm’s belief in the power of exceptional leadership and an unwavering commitment to service excellence. An investment in the success and integrity of the firm as a whole is essential, as is a commitment to equity, diversity, and inclusion, and the cultural competence to work effectively across multiple lines of difference.

The ideal Search Coordinator candidate possesses a broad intellectual curiosity, a proactive approach to executive support, excellent written and oral communication skills, interpersonal effectiveness, and technological savvy. The ideal candidate will be collaborative and eager to participate in both team and firm-wide activities and initiatives. This individual must have strong attention to detail; excellent organizational and project management skills; the ability to assess and adjust priorities in a fast-paced dynamic setting; and the ability to problem solve and to anticipate and address potential issues in advance. Experience with, knowledge of, and a passion for the nonprofit sector is preferred.

While no one candidate will possess all of them, the successful candidate will bring many of the following experiences, skills, and attributes.

• Bachelor’s degree and 2+ years’ administrative experience in a professional setting required;
• Professional and service-oriented approach and demeanor; attentiveness to colleagues, clients, and candidates;
• High level of proactiveness and ability to stay ahead of Partner’s needs;
• Demonstrated ability to work independently and with discretion; uses sound judgment in engaging with multiple constituencies, often involving issues of confidentiality;
• Excellent organizational and project management skills and attention to detail;
• Creative problem-solving skills and the ability to anticipate potential issues in advance;
• A collegial and collaborative nature; an inclination to connect with, learn from, and support colleagues throughout the firm;
• Strong personal integrity and work ethic, as well as a sense of humor and perspective;
• High level of proficiency in Microsoft Office, particular expertise with Outlook preferred; previous experience with calendar management and scheduling;
• Prior experience with databases; strong overall technological skills;
• Superlative interpersonal skills with a demonstrated ability to build rapport and trust with people at all levels of an organization, across a diverse range of educational and social backgrounds, and to demonstrate an honest respect for each individual;
• Ability to work in a fast-paced environment, proven ability to manage multiple projects and competing priorities, delivering high quality work within established timelines;
• Ability to learn new content areas quickly is essential;
• Commitment to IM's core values, including demonstrated commitment to diversity and inclusivity;
• High standards in support of excellence in craft and quality;
• Strong written and oral communications skills, including active listening; and
• An interest in the mission work of IM’s client base.

APPLICATION, COMPENSATION, AND BENEFITS

Please visit www.imsearch.com/IMcareers to learn more about the opportunities offered at IM, and to submit application materials in confidence. Applications should include a resume as well as a cover letter explaining your interest in Isaacson, Miller and the Search Coordinator role.

As an employee-owned firm, IM offers competitive compensation and benefits, including a non-contributory health and dental offering as well as participation in a profit-sharing pension plan and an employee stock ownership plan. The salary range for this position is $66,000--$82,000. Every hire for this position will join the firm at $66,000.

COMMITMENT TO EQUITY, DIVERSITY, AND INCLUSION

Equity, diversity, and inclusion are embedded in Isaacson, Miller’s mission, founding impulse, core values, and practice. From the start, IM has worked hard to recruit outstanding leaders across lines of difference and has been gratified to serve clients who share IM’s core values. IM has successes to celebrate and looks forward to continued growth and learning. Through the firm’s commitment to be a diverse and welcoming community of colleagues where everyone can thrive, all become stronger and empowered to provide the very best service to IM’s clients and contribute to a vital and powerful civic sector.

EQUAL OPPORTUNITY EMPLOYER

IM is an equal opportunity employer and strives to create a safe work environment for its employees free of discrimination and harassment. IM hires the most qualified individuals for each position, and does so without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other protected status of an individual or that individual’s associates or relatives. This Equal Employment Opportunity policy applies to all areas of employment for all employees.